School of Medicine:
Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.
Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.
The Grants & Contracts Manager (GCM) is an important member of the research administrative leadership team in the Department of Medicine Office of Research. Reporting to the Director and working closely with the broader departmental research administration team, Division Administrators and Division Chiefs, the GCM will oversee a team of grant and contract administrators who manage a portion of the department’s research funding portfolio. The GCM will be the subject matter expert for pre-award and post-award business processes, should be familiar with a variety of funding sources and mechanisms and is expected to apply advanced grants and contracts concepts to high volume and high complexity transactions in a diverse portfolio across multiple Principal Investigators (PIs), programs and divisions. The GCM will guide and train others in the review of financial and administrative management requirements of research contracts and grants and/or transactions to ensure compliance with institutional and sponsor policies. Post-award financial management and reporting are critical functions of this position, as well as minimizing risk and assuring compliance.
LEADERSHIP TEAM OBJECTIVES
· Actively pursues and collaborates on projects to improve the management of the research administration and service to faculty.
· Serve as a technical specialist in a particular area, such as federal contracts, state contracts, subcontracts, grant mechanisms or information systems.
· Provides backup support, as needed, to other GCMs and team members, will support staff training and development and bring leadership and expertise to change management projects focused on streamlining and transforming team workflow and increasing team productivity.
· Serves as a primary point of contact for research financial issues and is responsible for ensuring faculty are provided with high quality, efficient, responsive, and responsible pre- and post-award research administration services.
· Coaches individuals on standard operating procedures, departmental or university policies and processes and ensure that these policies are sensibly applied.
PRE- AND POST-AWARD MANAGEMENT
· Works independently and guides others to assess complex grant, contract and subcontract transactions where analysis requires an in-depth evaluation of variable factors.
· Communicates and clarifies policies, procedures, and work flow with regard to departmental and institutional research administration and research financial operations.
· Directs financial planning and analysis efforts as related to post award management activities.
· Stays abreast of all relevant regulatory changes; monitors trends in departmental sponsored research and generates team reports.
· Ensures faculty, researchers, and management receive timely financial status reports and projections on research portfolios.
MANAGEMENT AND SUPERVISION
· Provides high-level customer service as part of a dynamic, responsive team.
· Builds and develops an effective team – plans / delegates work effectively; communicates and monitors performance expectations; motivates direct reports.
· Trains, mentors and makes recommendations for professional development to members of research administration team.
REQUIRED QUALIFICATIONS AT THIS LEVEL
EDUCATION / TRAINING
Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program.
Successful completion of the Research Administration Academy (RAA) and Advanced Grants Managem ent is required. Employees hired into this classification without the expected credentials will work closely with their manager to schedule and successfully complete all training (12 months to complete RAA and an additional 6 months to complete AGM). Successful completion of all expected training will be an annual performance goal until complete.
Upon completion of expected training, the employee must maintain Research Administration Academy (RAA) certi fication and Advanced GrantsManagement (AGM) certification by completing continuing education requirements.
Successful completion of Financial Services Introduction to R3,Introduction to Duke GL, Introduction to Accounting, Sponsored ResearchReporting, Research Administration at Duke (on-line), Basic Comp liance(on-line) within first six months of hire is required.
Certified Research Administra tor (CRA) preferred.
Work generally requires three years of relevant grants and contracts experience. Five years of progressive grants and contract experience preferred.
· Substantial knowledge and experience working with pre-award and post-award financial management.
· Thorough understanding of how to interpret regulations and guidelines from a wide variety of funding agencies and ability to manage the funding mechanism required by those agencies.
· Must be able to function independently and have a clear understanding of accountability.
· Must be resourceful and able to complete tasks in a timely manner.
· Must understand the importance of team and be comfortable working as part of large matrixed business unit.
· Manage and prioritize multiple projects/tasks simultaneously while maintaining accuracy required.
· Demonstrated skills in analyzing data and formulating conclusions; full command of MS Excel.
· Superb interpersonal, supervision and communication skills; ability to communicate both verbally and in writing with all levels of the organization.
· Understand the management requirements of broadly represented aspects of Federal financial research compliance and to develop strategies for meeting compliance expectations within a dedicated unit and/or assigned portfolio.
· Significant grasp on appropriate escalation when issues arise.
· Ability to operationalize the development and maintenance of internal controls.
· Understand and be able to manage complex effort scenarios resulting from multiple appointment types (PDC, VA, University).
Work requires communications, analytical and organizational skills requirements. generally acquired through completion of a bachelor's degree program. Research or grants education and/or certification is preferred. Successful completion of the Research Administration Academy (RAA) and Advanced Grants Management is required. Employees hired into this classification without the expected credentials will work closely with their manager to schedule and successfully complete all training (12 months to complete RAA and an additional 6 months to complete AGM). Successful completion of all expected training will be an annual performance goal until complete. Upon completion of expected training, the employee must maintain Research Administration Academy (RAA) certification and Advanced Grants Management (AGM) certification by completing continuing education Successful completion of Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (on-line), Basic Compliance (on-line) within first six months of hire is required. Certified Research Administrator preferred.
Work generally requires three years of relevant grants and contracts experience.
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