Manager for Research Administration, McCourt School of Public Policy Georgetown University

Georgetown University
Washington D.C.
Closing date
Jul 17, 2033

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Manager for Research Administration, McCourt School of Public Policy Georgetown University

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


Manager for Research Administration, McCourt School of Public Policy - Georgetown University

The Manager for Research Administration in the McCourt School of Public Policy supports all McCourt faculty and staff with the day-to-day financial management and with general administrative support of sponsored research grants, other revenue generating contracts, and gift funds. They provide additional research administrative support to the Directors and to the PIs in order to improve overall research productivity and increase the volume of sponsored research at McCourt. Reporting to the McCourt Directors of Research & Administration, and working closely with McCourt faculty, staff, and research administrators, the Manager for Research Administration has duties that include but are not limited to:

Proposal Development
  • Assist with development, review and execution of outgoing proposals
  • Review proposals for compliance with University guidelines and with sponsor's guidelines and program announcements
  • Assist with development of budgets and budget narratives
  • Compile and upload required University documents
  • Coordinate proposal review and submission with the Office of Research Services

Grants Management and Financial Reporting
  • Conduct monthly financial reviews, reconciliations, and standardized reporting and projections to faculty
  • Perform regular monitoring of grant expenditures in accordance with budgeted line items of all assigned active awards
  • Review and verify the allowability of all grant expenditures
  • Review and update salary allocations for staff and faculty across grants to ensure that the effort charged is in accordance with the grant awards
  • Maintain timesheets for personnel on Federal awards that require “after the fact” hourly reporting and transfer the time on a monthly basis
  • Assist PIs with re-budgeting and no-cost extensions based on sponsor's guidelines
  • Prepare foundation financial reports
  • Help prepare monthly/quarterly invoices for sponsors, working with Sponsored Projects Financial Operations (SPFO) for grants, McCourt Accountant for RGAs
  • Prepare final reconciliations for grant closeout
  • Assure monthly Journal allocations for service center charges to grants accounts (e.g., office space rental, office telephones, cell phones)
  • Prepare Payroll and Cost Transfer journals in a timely manner
  • Supervise the allocation of expense reimbursements and ProCard charges
  • Coordinate with McCourt Research Admin Directors, ORS and the PI for award set up, including subawards and subcontracts as needed
  • Prepare annual operating budgets for the Research Centers, along with individual staff coverage across grant awards

Human Resources
  • Prepare and submit required paperwork for staff and faculty hires
  • Support the hiring of students
  • Prepare annual term extension letters and forms for staff employees and reappointments for research faculty

  • Bachelor's degree - Master's preferred
  • 5 to 7 years of relevant experience, ideally including grant administration, finance or accounting in a higher-education
  • At least 2 years in pre- or post-award sponsored research management, preferably in a higher education setting
  • Superior oral and written communication skills, and the ability to effectively communicate with internal and external constituents including faculty members, their staff, central university offices, sponsors, and auditors
  • Ability to provide high quality internal and external customer service
  • Familiarity with pertinent regulatory documents including the OMB Uniform Guidance (formerly OMB A-21, A-110, and A-133), Federal Acquisition Regulations and Cost Accounting Standards
  • Experience with grant budgeting as required by federal and federal agency-specific guidelines as well as nonfederal funding agencies
  • Knowledge of financial compliance subject areas such as Time and effort reporting, Payroll certification, Equipment reporting, Cost transfer regulations, and Cost allocation rules
  • Ability to take initiative and to multi-task, moving easily among a variety of projects
  • High level of organization and an orientation to detail
  • Ability to work as part of a team, but also function independently, and to see tasks to completion in a timely manner
  • Demonstrated financial accounting skills to enable account reconciliation, financial and programmatic report production, and a high level of proficiency in Excel
  • Knowledge of Workday/GMS preferred

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or [email protected].

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.


Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at or view the online interactive benefits guide for more information.

To apply, visit

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