Payroll Manager

Merced College
Closing date
Jul 17, 2033

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Administrative Jobs
Institutional & Business Affairs, Business & Financial Management

Job Details

Payroll Manager

Salary: $65,966.00 - $102,462.00 Annually
Job Type:
Job Number: 201700347
Closing: 8/2/2021 5:00 PM Pacific
Location: Merced, CA
Department: Business Services

Additional compensation for doctorateInterviews tentatively scheduled the week of August 16, 2021
Merced College is a midsized community college located in California's Central Valley. Founded in 1962, the college serves more than 16,000 students, with room to expand on its 267-acre main campus and 120-acre Los Banos site, as well as at our innovative Business Resource Center in Downtown Merced. The City of Merced, incorporated in 1889, offers historical sites, affordable housing and access to the Bay Area and Sacramento. Merced is known as the Gateway to Yosemite National Park and the Sierra Nevada mountains, and is home to the University of California's newest campus, UC Merced. Our tree-shaded, growing community of just over 80,000 includes multiple biking and walking trails as well as access to several lakes — large and small — throughout the county.

The Payroll Manager is responsible for overseeing and administering payroll programs, building and documenting best-in-class payroll processes in a dynamic educational environment while supporting the mission of Merced College. This role sits at the intersection of people and processes. Are you a knowledgeable payroll systems professional who is a critical and strategic thinker and loves to use your analytical skills and attention to detail to provide innovative, approachable and impactful payroll processes? Please consider joining our stellar Business & Fiscal Services team and apply today!

Merced College Vision
Merced College will provide transformative and empowering educational experiences to meet student and community needs.

Merced College Mission
Growing our community through education and workforce training:
  • lifelong learning
  • basic skills
  • career technical education
  • transfer
  • degree/certificate programs
  • Ensuring student success through equitable access, continuous quality improvement, institutional effectiveness, and student achievement.

    General Description:
    Perform complex accounting work involved in the maintenance of payroll records and supervise the payroll department under the direction of the Director of Business & Fiscal Services.

    Examples of Duties
    Essential Functions:
  • Plan, coordinate and recommend payroll procedures, processes, and disbursements under the direction of the Director
  • Plan, prioritize, supervise, and evaluate the work of the payroll staff; provide training and developmental support as needed
  • Maintain records and update employee wage garnishments, levies, and assignments
  • Reconcile and prepare reports to STRS and PERS
  • Supervise the preparation, maintenance, and processing of the District payroll
  • Reconcile and make direct deposits in payroll accounts
  • Communicate with a variety of offices on campus and outside agencies
  • Provide technical direction to support staff conducting various payroll activities; investigate and resolve complex or unusual payroll problems, which may require specialized research or analysis
  • Make deposits for taxes and retirement in a timely manner
  • Reconcile and report payroll taxes to the proper agencies
  • Process and balance W-2 information
  • Maximize technology functionality to ensure the payroll system is fully optimized
  • Recommend payroll system enhancements to comply with laws, regulations, tax requirements, reporting procedures, accounting policies, union agreements, and organizational needs
  • Develop, recommend and revise payroll policies and procedures
  • Review and analyze proposed legislation affecting payroll issues
  • Assist with testing and implementing new software programs or upgrades
  • Prepare, audit and submit forms related to the Affordable Healthcare Act
  • Attend and participate in various meetings and serves on committees and acts as a liaison to District staff and outside agencies on payroll related issues
  • Monitor and audit the accuracy and integrity of all payrolls, benefit health cost premiums, mandated benefit costs and balances payroll transactions to the general ledger
  • Oversee billing and invoicing processes for health, dental, and other employee benefits
  • Perform other related duties as assigned

  • Knowledge of:
  • Regulations, policies, and standards governing payroll and benefit processes
  • Methods, practices, and terminology used in payroll and financial record keeping
  • Federal, state, and local reporting requirements relating to payroll processes including FLSA, California Education Code, STRS, PERS, and other programs and laws related to payroll records and benefit programs
  • Best practices in customer service/care
  • Ability to:
  • Effectively manage and oversee a complex payroll process
  • Type and operate calculating machines and computers
  • Make arithmetic computations rapidly and accurately
  • Follow oral and written directions
  • Give explicit, understandable directions to direct reports and work cooperatively with others
  • Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students

  • Typical Qualifications
  • Associate's degree from an acceptable accredited institution in business, accounting, or closely related field AND
  • Two (2) years of increasingly responsible payroll experience AND
  • Two (2) years of supervisory experience AND
  • Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students

  • License or Certificate:
  • Valid California driver license or ability to obtain within ninety (90) days of hire date

  • Desired:
  • Bachelor's degree from an acceptable accredited institution in business, accounting, or a closely related field AND
  • Three (3) years of supervisory experience in payroll or a closely related field

    The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential job functions.

    Work is performed primarily in an office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends

    Physical Ability to:
  • Ability to hear and understand speech at normal levels
  • Ability to communicate so others will be able to clearly understand normal conversation
  • Ability to read printed matter and computer screens
  • Ability to stand or sit for prolonged periods of time
  • Ability to bend, twist, stoop, kneel, crawl, push, and pull
  • Ability to reach in all directions
  • Ability to work at a desk, conference table or in meetings of various configurations
  • Ability to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard

  • Vision:
    See in the normal visual range with or without correction

    Hear in the normal audio range with or without correction

    Supplemental Information
    How to Apply:
  • Submit a complete application by the closing date/time on the Merced College career pages at

  • Required Documentation:
  • Letter of interest addressing your qualifications for the position (cover letter)
  • Resume
  • List of three professional references (no reference letters permitted)
  • Legible unofficial college transcripts (undergraduate and graduate); transcripts must include the degree major and date the institution granted the degree; official copies are not required unless applicant is hired
  • Diversity Statement: The Merced College District has a diverse staff and student population. As such, applicants must demonstrate sensitivity to the needs of a diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students and the community at large. Please describe your leadership efforts and professional experience promoting diversity, equity, and inclusion in a work setting. Please do not include any personally identifying information. Limit your response to one (1) page.

  • If Applicable:
  • Foreign transcripts must include a U.S. evaluation and translation completed by an approved organization per the State of California Commission on Teacher Credentialing (Download PDF reader)
  • Equivalency Review Form (Required for applicants who do not possess the stated minimum educational qualifications and are seeking consideration on the basis of equivalency)

  • Only the required documentation as listed above will be accepted for this recruitment. Any additional documentation will be removed from your application profile.

    Interview Information:
    Those applicants deemed highly qualified for the position will be invited to appear for oral interviews before a screening committee. A limited number of candidates will be invited to interviews. Interviews may be scheduled onsite or via Zoom. Applicants are required to ensure access to the necessary technology to participate in a Zoom interview and will be responsible for their travel expenses, if necessary.

    Employee Benefits:
    The District pays (with small contribution from employee) health, prescription, vision and dental insurance premiums for the employee and dependents. Life and income protection insurance premiums are provided for the employee only. Sick leave and retirement benefits are also provided.

    Condition of Employment:
    The selected candidate must be fingerprinted and tested for tuberculosis at his/her own expense prior to the start of employment. In compliance with the Immigration Reform Act of 1986, all new employees are required to verify their identity and the right to work in the United States. Merced College does not sponsor visas. All offers of employment are subject to approval by the Board of Trustees. The applicant must be able to perform the essential functions of the position with or without reasonable accommodations.
    Individuals with disabilities may request any needed accommodation to participate in the application process. Please submit your request with your application to the Human Resources Office. Merced Community College District is an Equal Opportunity Employer

    To apply, visit

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    Established in 1962, Merced College enrolls over 11,000 students annually at its main campus in Merced, California, and at its campus in Los Banos, California, and several off-campus sites. The college serves the heart of the San Joaquin Valley, which leads the world in agricultural production. The area is rich in educational opportunity, with campuses of the University of California and the California State University nearby. World-renowned Yosemite Valley is only a short drive away.

    Merced College is known for its commitment to student success and its service orientation. It leads comparable institutions in securing grants to support instructional programs, and provides additional support to students through numerous study centers and other learning support. The college has an outstanding Learning Resources Center that regularly hosts visiting authors as well as cultural events.  

    Merced College provides transformative and empowering educational experiences to meet student and community needs. Merced College serves as a gateway to the future, providing accessible, affordable, and relevant education and workforce training for students in our richly diverse region. The college offers programs of study that lead to transfer, associate degrees and certificates. Merced College provides basic skills and non-credit courses, as well as community education for personal and professional enrichment.

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