University of California-Irvine
Closing date
Jul 17, 2033

Job Details

University of California Irvine


Updated: Jul 19, 2021
Location: UC Irvine Campus
Job Type:
Department: Electrical Engr & Computer Sci

Job Opening ID: 20779

Reports To: PROF-AY-B/E/E

Working Title: Assistant Director

Department: Electrical Engineering & Computer Science

Bargaining Unit: 99

FLSA: Exempt

Payroll Job Code: 007377

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: M-F, 8-5

Employee Class: Contract

Position Summary:

The center for “Protecting Personal Data Flow on the Internet” (ProperData), is a new center-scale research project recently funded by a SaTC Frontier grant from the National Science Foundation. The goal of ProperData is to advance personal data privacy and transparency via a combination of technical and policy solutions. The Center brings together a group of (approx. 12) faculty and (approx. 40) graduate students and postdocs across four US universities (UC Irvine, UC Davis, USC and Northeastern), spanning multiple disciplines (privacy, security, networking, Internet-of-Things, mobile devices, machine learning). It includes collaborations and interactions with the industry, non-profits, the policy sector, and one European research institute. UC Irvine is the lead institution, and the Director and Lead PI is a faculty with the department of Electrical Engineering and Computer Science within the Samueli School of Engineering. For more information about ProperData, see: The lead PI is a faculty with the department of Electrical Engineering and Computer Science, within the Samueli School of Engineering. EECS has an internationally renowned faculty working at the forefront of computer science and engineering.

The University of California, Irvine is currently accepting applications for the Assistant Director position to assist the project management and operations of the Center for “Protecting Personal Data Flow on the Internet” (ProperData). ProperData is a new center-scale project funded by an SaTC Frontier grant from the National Science Foundation. The Assistant Director will work closely with the Director/Lead PI and will perform professional and administrative duties to support the operations, management, and collaborative activities of ProperData, including the following: Research administrative support: facilitate research collaboration and coordinate interactions across the four universities, as well as with industry and policy partners, external advisors, sponsors; support all intra-UCI and project-wide activities. Manage communication and meetings; monitor budgets, purchasing and reimbursement; coordinate travel arrangements for conferences, meetings, visits and exchanges for researchers; process administrative issues to ensure all deadlines are met and short and long terms plans are appropriately completed. Communications: lead and coordinate the online presence of the center (website, twitter, newsletter, press releases), interfacing with the PIs and communications teams of the schools involved. Events Coordination: organize all aspects of ProperData research, education and outreach events, including but not limited to: the annual multi-day research symposium; virtual or in-person seminars and workshops; outreach events in coordination with the Office of Access and Inclusion (OAI), hackathons. Data tracking and reporting: track progress of research, education and outreach activities toward the Center's goals. Assist with collecting materials, preparing the annual progress report for NSF, and posting materials online. Track and update data related to students: their publications and internship and placement. Track and organize research outputs of the center: publications, presentations, news articles, collaborations, participation and outcomes from broader impact and outreach activities. The Assistant Director will work closely and report to the Director and Lead PI of the ProperData project and will have an indirect working relationship with the Chief Administrative Officer (CAO) in the Department of Electrical Engineering and Computer Science and the Samueli School of Engineering.

Compensation Range:

$66,300.00- $78,700.00

Department Website:


Bachelor's degree in related area and / or equivalent experience / training.

Knowledge of a variety of administrative operational activities such as meeting and calendar management, team communication, purchasing and reimbursement, travel arrangements, etc.

Strong computer and Internet skills, or ability to quickly pick up online tools that enable and facilitate online communication and collaboration, including: Google and Microsoft suites, Acrobat, wikis/blogs/website updates, slack, zoom, etc.

Prior experience with one of the following: project management in a high tech/research/university/non-profit organization; research administration, communications, research administration, or IT.

Interpersonal skills including verbal and written communication, active listening, critical thinking.

Ability to use discretion and maintain confidentiality and discretion.

Effective organizational skills to prioritize and effectively plan short and long term plans.

Ability to work independently and to coordinate and interact effectively in a team setting, strong communication and writing skills with attention to detail.


Experience with event planning and coordination.

Knowledge of financial analysis and reporting techniques. Knowledge of protocols and procedures for budget, accounting and fund management.

Accounting and payroll, and contracts and grants regulations and guidelines would be a plus.

Knowledge of University policies, regulations, and processes .

An MS or MBA degree, or equivalent work experience would be considered a plus, but are not required.

Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.

To apply, visit

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Founded in 1965, UC Irvine combines the strengths of a major research university with the bounty of an incomparable Southern California location. Over five remarkable decades, UCI has become internationally recognized for efforts that are improving lives through research and discovery, fostering excellence in scholarship and teaching, and engaging and enriching the community.UC student center

With more than 33,000 students, 1,200 faculty members and 10,000 staff, UCI is among the fastest-growing campuses in the University of California system. Increasingly a first-choice campus for students, UCI ranks among the top U.S. universities in the number of undergraduate applications and continues to admit freshmen with highly competitive academic profiles. Orange County’s second-largest employer, UCI generates an annual economic impact on the county of $5 billion.

UCI is a center for quality education that honors classic instruction while incorporating the best new scholarship. U.S. News & World Report consistently ranks UCI among the nation’s best universities. Achievements in the sciences, social sciences, social ecology, arts, humanities, medicine and business also have garnered numerous national rankings for UCI’s schools, departments and programs. Three UCI researchers have won Nobel Prizes – most recently Irwin Rose, in chemistry, in 2004.

Interdisciplinary research, a UCI hallmark, is evident in the California Institute for Telecommunications and Information Technology, or Calit2, Newkirk Center for Science and Society, Center for the Study of Democracy, Institute of Transportation Studies, Institute for Genomics and Bioinformatics, and innovative instructional programs in biomedical engineering, international studies, global cultures, arts and technology, and other collaborations.

The university is dedicated to excellence through diversity and to the goal of reflecting equity and inclusion in our faculty, staff and student populations. Faculty and staff diversity affinity groups foster cross-departmental social interaction, professional networking, cultural competencies, recruiting and mentoring.

Committed to the Community

UCI reaches beyond the classroom and laboratory to help solve societal issues and support human development. In the health sciences, UCI is noted for its research on cancer, the neurosciences and the genetic underpinnings of disease. UCI Medical Center, Orange County’s only university hospital and Level I trauma center, has been ranked among the nation’s best hospitals by U.S. News & World Report for 16 consecutive years.

UC Irvine parkA major intellectual and cultural center, UCI engages the community through public activities and events. Speakers on campus, for example, have included Nobel Peace Prize winners His Holiness the XIV Dalai Lama, former Soviet leader Mikhail Gorbachev and Iranian human rights activist Shirin Ebadi, all of whom also received the UCI Citizen Peacebuilding Award for their efforts toward world peace.

The university is also addressing the needs of the community and growing world population in an environmentally sustainable way. From the development of new and reliable processes for electricity and alternative fuels to critical water and waste management solutions, UCI consistently tops the list in Sierra magazine’s “Coolest Schools” report, its annual sustainability ranking of U.S. colleges and universities.  

A hub for innovation and entrepreneurship, the university collaborates with the community on many strategic partnerships such as UCI Applied Innovation , a center which brings campus-based discoveries together with Orange County’s vibrant business sector to support job creation and economic growth. Development also continues on the 185-acre University Research Park adjacent to campus, where R&D companies enjoy collaborative opportunities in medical research, biotechnology, engineering, computer science and business.

UCI is benefiting the community and the world in countless ways through its scholarly, scientific, creative and economic contributions. On its way to becoming a flagship UC campus and one of the nation’s very best universities, UCI has embarked on a strategic plan that will ensure the campus continues to inspire excellence as it fulfills its research, teaching and public service missions in the decades ahead.

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