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Fiscal Analyst 3 - EHS (Project Position)

Eastern Washington University

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Fiscal Analyst 3 - EHS (Project Position)

About Eastern Washington University:
Eastern Washington University is a regional, comprehensive public university located in Cheney and Spokane, Washington, with programs offered throughout the state and online with an enrollment of over 12,000 students. Eastern is one of six state-funded four-year institutions of higher education in Washington reporting to its own Board of Trustees.
Eastern’s 300-acre main campus is located in Cheney, a community of 11,000 residents 16 miles southwest of the state’s second largest city, Spokane. Eastern also offers programs in downtown Spokane at the Brand new Catalyst building and on the Riverpoint Campus which is shared with Washington State University. Eastern also offers program throughout the state based on the needs of the community. Eastern offers an array of bachelor’s and master’s degrees and one applied doctorate in physical therapy. EWU offers 135 fields of study, 9 master’s degrees, 12 graduate certificates, 39 graduate programs, 1 educational specialist degree, and 1 applied doctorate to more than 10,000 enrolled students.

Job Summary:
We are currently seeking skilled and team-oriented applicants for the following position: Fiscal Analyst 3 - Early Head Start (EHS) (Project Position)
The Fiscal Analyst 3 project position is a senior level professional who is experienced in fiscal grant functions, policies and procedures within the Early Head Start (EHS). Under general supervision, the Fiscal Analyst 3 project position is responsible for providing EHS business operations support and financial analysis. Responsibilities include budgeting, invoicing, reconciliations, accounting system management, complex analysis, reporting, grant support, and fiscal compliance. In addition, this position will analyze complex financial data and conduct fiscal research, design and prepare multifaceted reports, research best practices to implement ongoing process improvements, serve as a liaison for and advisor to EHS leadership, and independently plan, coordinate, and develop accounting systems to ensure compliance with Generally Accepted Accounting Principles (GAAP) and Uniform Guidance, statutes or regulations.
The candidate selected for this position will be rewarded with competitive compensation and a comprehensive benefits package which includes highly subsidized health/dental plans, retirement plan with 100% university match, generous paid vacation and sick leave, 11 paid holidays (adjusted accordingly), tuition waiver benefit and more!
EWU expands opportunities for personal transformation through excellence in learning.
* NOTE: Post-COVID-19 pandemic or when restrictions permit, the work location for this position will be located in downtown Spokane.

Required Qualifications:
* Bachelor’s degree in Accounting, Business, Fiscal Management, or related field AND
* Three years of progressively responsible experience working as an accountant, financial or budget analyst for a governmental agency, accounting firm, or similar organization/entity in an accounting/financial capacity.
* Three (3) years of budget experience related to state and federal grants.
* Experience in creating and tracking budgets, projecting and monitoring spending, and preparing financial reports. * Thorough knowledge of state and federal financial systems.
* Thorough knowledge of federal regulations, including the Head Start Performance Standards.

Specific Position Requirements
* Demonstrated ability to compose correspondence and communicate efficiently in writing and verbally.
* Strong computer skills to include Microsoft Office Suite Products (i.e. Outlook, Word, Excel, PowerPoint, Adobe, Concur and/or other similar programs and computerized record systems.
* Demonstrate ability to work independently.
* Demonstrate ability to deal with critical and time sensitive processes.
* Demonstrate ability to maintain confidentiality of verbal or written documents and sensitive data. * Demonstrate ability to read, understand and interpret regulations and procedures.
* Demonstrate and foster a culture of ethical leadership, a commitment to diversity, and encourage a supportive team-oriented work environment.
* Candidate must demonstrate interest, ability and/or experience promoting cultural competency, universal accessibility, and/or diversity.

Preferred Qualifications:
* Master’s degree in a financial related field
* Certified Public Accountant (CPA)
* Experience working in higher education.
* Experience with grant administration and fund accounting.
* Experience with Banner.

Other Skills and Abilities:

Job Duties:
% of Time: 40
Responsibility / Duty: Accounting and Budgeting * Maintain budget and accounting information and processes to meet Generally Accepted Accounting Principles (GAAP), internal controls, state and federal guidelines, and grant requirements. * Monitor budgets, analyze activity, ensure that program operations are recorded properly, determine modifications needed, including budget adjustments and accounting corrections. * Review financial data needs, prepare, coordinate, and communicate monthly/quarterly/annual financial reports to Early Head Start (EHS) Management, Office of Grant and Research Development, and Academic Affairs Administrative Leadership. * Act as the custodian for program petty cash and process reimbursements. * Manage the development and payment of service contracts and invoices at the direction of program directors. * Maintain accounting system databases, tables, and programs.
Essential Function Indicator: Yes

% of Time: 35
Responsibility / Duty: Compliance, Reporting, and Grant Support 
* Assist in the preparation of required fiscal reporting for grants and contracts. 
* Interpret fiscal rules, federal guidelines, GAAP, Uniform Guidance, and other sources as needed, make recommendations and develop solutions to ensure all grant financial information is reported accurately. 
* Initiate and develop fiscal management reports to enhance accounting and management practices. 
* Review monthly grant expenditures to ensure they are allowable and comply with specific requirements and Uniform Guidance. 
* Monitor and conduct ongoing financial reviews and audits of grant and contract agreements to ensure all charges to grant accounts comply with specific requirements and Uniform Guidance. 
* Coordinate, prepare, review and assist with the preparation and submission of grant applications.
Essential Function Indicator: Yes

% of Time: 15
Responsibility / Duty: Analysis/Recommendations 
* Collect, query, and analyze data to prepare complex financial analysis using University financial systems, databases, and other information sources and tools. 
* Perform analysis and provide recommendations for improvements and/or efficiencies. 
* Collaborate with the Academic Affairs Senior Budget Officer, Budget Services, Office of Grant and Research Development, and other departments of the University in order to ensure accurate financial and operational analysis. 
* Analyze and respond to questions regarding compliance with fiscal or administrative requirements.
Essential Function Indicator: Yes

% of Time: 10
Responsibility / Duty: General Office Coordination/Administration 
* Procure, arrange, track, reconcile purchases for EHS including supplies, equipment, travel 
* Develop training and teach professional staff in financial methods and procedures 
* Participate in department and staff meetings 
* Serve as program liaison on fiscal matters. 
* Complete special projects and other related duties as assigned
Essential Function Indicator: Yes

Conditions of Employment:
This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value, as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.
This position is covered by the Washington Federation of State Employees’ Collective Bargaining Agreement.
* NOTE: Post-COVID-19 pandemic or when restrictions permit, the work location for this position will be located in downtown Spokane.
Salary Information: $48,792 - $64,202

Posting Date: 06/17/2021
Open Until Further Notice: No
Closing Date: 7/22/2021
Screening to Begin: 07/23/2021

Special Instructions to Applicants:
Submit your application materials through our online applications portal provided below. If you are unable to submit through the applicant portal, please contact Human Resources Services at (509) 359-2381.

To apply, visit

EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.

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Eastern Washington University is a student-centered, regionally based, comprehensive university. Its campus is located in Cheney, within the Spokane metropolitan area, with additional learning centers in the region and elsewhere in Washington State. Its mission is to prepare broadly educated, technologically proficient, and highly productive citizens to attain meaningful careers, to enjoy enriched lives, and to make contributions to a culturally diverse society.

Eastern Washington University will achieve its mission by providing:

  • an excellent student-centered learning environment;
  • professionally accomplished faculty who are strongly committed to student learning;
  • high-quality integrated, interdependent programs that build upon the region's assets and offer a broad range of choices as appropriate to the needs of the university's students and the region; and
  • exceptional student support services, resources, and facilities.
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