University of California Irvine
Updated: Jul 7, 2021
Location: UC Irvine Campus
Department: Chemical & Biomolecular Engr Job Opening ID:
Administrative Manager IWorking Title:
Payroll/Personnel AnalystDepartment: Chemical and
Biomolecular EngineeringBargaining Unit:
Non-ExemptPayroll Job Code:
UCI Campus- IrvinePercent of Time:
M-F, 8-5Employee Class:
The Department of Chemical and Biomolecular Engineering is one of six academic departments in the Samueli School of Engineering at UCI. Staff are responsible for administrative duties associated with a fluctuating population of approximately 110 employees. With 18 faculty, 300 undergraduates and 65 graduate students, we offer a vibrant academic community and a quality educational experience for our students. Our faculty expertise is broad, and we have active research programs spanning a wide range of investigation: from the development of novel systems to produce biofuels and commodity chemicals for synthesis of materials and pharmaceuticals; to processes and systems that enable sustainable energy storage and conversion; to the development of nano- and biotechnologies for discovery and design of novel active molecules, materials and devices with applications in sustainable energy, sensing and human health.
Applies professional UC Academic and non-Academic HR concepts, organization and / or system wide policies, and procedures to provide guidance to supervisors and managers to resolve a variety of academic and non-Academic human resources issues of moderate scope and complexity for the Department of Chemical and Biomolecular Engineering (CBE). The position reviews, analyzes, prepares and processes a wide variety of staff, student and academic personnel appointments. Coordinates and manages the preparation of merit, mid-career, promotion, and other academic review dossiers for Senate and non-Senate faculty, ensuring policy/procedure compliance. Incumbent will process all merit, promotion and appointment entries, faculty recruitment, processing of summer salaries, course buyouts, sabbaticals, joint appointments, and helping with department electronic voting process. The position manages and coordinates the departmental recruitment activities for staff, as well as senate and non-Senate positions in the campus online RECRUIT system, including preparing recruitment advertisements, and coordinating onboarding procedures. Advises and recommends options to the faculty for hiring lab personnel (to include but not limited to: technicians, GSR's, student assistants). Provides support and coordination for CBE, tracking throughput on all action items and updating Chair and CAO apprised of progress. The position conducts the necessary research of UC policies and procedures and advises on matters, issues involving academic and non-academic rank and series concepts, including leaves of absence/sabbatical, benefits, retirement, compensation plans, salary, and employee labor relations. Ensures accuracy of payroll entries for appropriate and timely processing. Position is responsible for all issues relating to non-citizen immigration procedures and applications for temporary visas, J-1, H-1B and permanent resident visas and coordinating with the International Center. The position is responsible for all payroll entry and department timesheet administration. The position interprets policy and develop/implement procedures to ensure compliance and support effective operations, as well as providing corrective guidance as needed. The position serves as the primary department payroll contact and expert, as both a payroll system (UCPath) transaction initiator and approver, working closely with the CAO and School Dean's office to ensure that all paperwork and system transactions are timely and accurate. The position will also support the Department Chair, CAO, serving and participating in special projects and or other duties as assigned.Compensation Range:
$25.62 - $37.64Department Website:https://engineering.uci.edu/dept/cbeRequired:
Experience in one or more areas Academic Personnel, UC Path, UCI's time reporting system, and international scholar onboarding and employment is required. 3-5yrs of related experience
Bachelor's degree in related area and / or equivalent experience / training.
Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies. Analytical skills to conduct analysis and develop recommendations to Chairs / unit management. Demonstrated organization, problem solving, and communication skills. Professional and finetune communication and demeanor Ability to effectively and efficiently manage heavy workloads, fluctuating deadlines and providing a quick turnaround response. Knowledge of unit academic culture and educational goals of discipline(s) served. Basic knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR. Knowledge of human resources management systems and other related business software programs and systems.Preferred:
Knowledge and proficient use of organization's payroll system, UCPATH and highly preferred to be successful in this role. Knowledge of UC academic personnel guidelines.
Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.
To apply, visit https://careersucirvine.ttcportals.com/jobs/7122533-payroll-slash-personnel-analyst
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