University of California-Irvine
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Job Details

University of California Irvine


Updated: Jul 7, 2021
Location: UC Irvine Campus
Job Type:
Department: Chemical & Biomolecular Engr

Job Opening ID: 20631

Reports To: Administrative Manager I

Working Title: Payroll/Personnel Analyst

Department: Chemical and Biomolecular Engineering

Bargaining Unit: 99

FLSA: Non-Exempt

Payroll Job Code: 007714

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: M-F, 8-5

Employee Class: Career

Position Summary:

The Department of Chemical and Biomolecular Engineering is one of six academic departments in the Samueli School of Engineering at UCI. Staff are responsible for administrative duties associated with a fluctuating population of approximately 110 employees. With 18 faculty, 300 undergraduates and 65 graduate students, we offer a vibrant academic community and a quality educational experience for our students. Our faculty expertise is broad, and we have active research programs spanning a wide range of investigation: from the development of novel systems to produce biofuels and commodity chemicals for synthesis of materials and pharmaceuticals; to processes and systems that enable sustainable energy storage and conversion; to the development of nano- and biotechnologies for discovery and design of novel active molecules, materials and devices with applications in sustainable energy, sensing and human health.

Applies professional UC Academic and non-Academic HR concepts, organization and / or system wide policies, and procedures to provide guidance to supervisors and managers to resolve a variety of academic and non-Academic human resources issues of moderate scope and complexity for the Department of Chemical and Biomolecular Engineering (CBE). The position reviews, analyzes, prepares and processes a wide variety of staff, student and academic personnel appointments. Coordinates and manages the preparation of merit, mid-career, promotion, and other academic review dossiers for Senate and non-Senate faculty, ensuring policy/procedure compliance. Incumbent will process all merit, promotion and appointment entries, faculty recruitment, processing of summer salaries, course buyouts, sabbaticals, joint appointments, and helping with department electronic voting process. The position manages and coordinates the departmental recruitment activities for staff, as well as senate and non-Senate positions in the campus online RECRUIT system, including preparing recruitment advertisements, and coordinating onboarding procedures. Advises and recommends options to the faculty for hiring lab personnel (to include but not limited to: technicians, GSR's, student assistants). Provides support and coordination for CBE, tracking throughput on all action items and updating Chair and CAO apprised of progress. The position conducts the necessary research of UC policies and procedures and advises on matters, issues involving academic and non-academic rank and series concepts, including leaves of absence/sabbatical, benefits, retirement, compensation plans, salary, and employee labor relations. Ensures accuracy of payroll entries for appropriate and timely processing. Position is responsible for all issues relating to non-citizen immigration procedures and applications for temporary visas, J-1, H-1B and permanent resident visas and coordinating with the International Center. The position is responsible for all payroll entry and department timesheet administration. The position interprets policy and develop/implement procedures to ensure compliance and support effective operations, as well as providing corrective guidance as needed. The position serves as the primary department payroll contact and expert, as both a payroll system (UCPath) transaction initiator and approver, working closely with the CAO and School Dean's office to ensure that all paperwork and system transactions are timely and accurate. The position will also support the Department Chair, CAO, serving and participating in special projects and or other duties as assigned.

Compensation Range:

$25.62 - $37.64

Department Website:


Experience in one or more areas Academic Personnel, UC Path, UCI's time reporting system, and international scholar onboarding and employment is required. 3-5yrs of related experience

Bachelor's degree in related area and / or equivalent experience / training.

Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies. Analytical skills to conduct analysis and develop recommendations to Chairs / unit management. Demonstrated organization, problem solving, and communication skills. Professional and finetune communication and demeanor Ability to effectively and efficiently manage heavy workloads, fluctuating deadlines and providing a quick turnaround response. Knowledge of unit academic culture and educational goals of discipline(s) served. Basic knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR. Knowledge of human resources management systems and other related business software programs and systems.


Knowledge and proficient use of organization's payroll system, UCPATH and highly preferred to be successful in this role. Knowledge of UC academic personnel guidelines.

Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.

To apply, visit

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Founded in 1965, UC Irvine combines the strengths of a major research university with the bounty of an incomparable Southern California location. Over five remarkable decades, UCI has become internationally recognized for efforts that are improving lives through research and discovery, fostering excellence in scholarship and teaching, and engaging and enriching the community.UC student center

With more than 33,000 students, 1,200 faculty members and 10,000 staff, UCI is among the fastest-growing campuses in the University of California system. Increasingly a first-choice campus for students, UCI ranks among the top U.S. universities in the number of undergraduate applications and continues to admit freshmen with highly competitive academic profiles. Orange County’s second-largest employer, UCI generates an annual economic impact on the county of $5 billion.

UCI is a center for quality education that honors classic instruction while incorporating the best new scholarship. U.S. News & World Report consistently ranks UCI among the nation’s best universities. Achievements in the sciences, social sciences, social ecology, arts, humanities, medicine and business also have garnered numerous national rankings for UCI’s schools, departments and programs. Three UCI researchers have won Nobel Prizes – most recently Irwin Rose, in chemistry, in 2004.

Interdisciplinary research, a UCI hallmark, is evident in the California Institute for Telecommunications and Information Technology, or Calit2, Newkirk Center for Science and Society, Center for the Study of Democracy, Institute of Transportation Studies, Institute for Genomics and Bioinformatics, and innovative instructional programs in biomedical engineering, international studies, global cultures, arts and technology, and other collaborations.

The university is dedicated to excellence through diversity and to the goal of reflecting equity and inclusion in our faculty, staff and student populations. Faculty and staff diversity affinity groups foster cross-departmental social interaction, professional networking, cultural competencies, recruiting and mentoring.

Committed to the Community

UCI reaches beyond the classroom and laboratory to help solve societal issues and support human development. In the health sciences, UCI is noted for its research on cancer, the neurosciences and the genetic underpinnings of disease. UCI Medical Center, Orange County’s only university hospital and Level I trauma center, has been ranked among the nation’s best hospitals by U.S. News & World Report for 16 consecutive years.

UC Irvine parkA major intellectual and cultural center, UCI engages the community through public activities and events. Speakers on campus, for example, have included Nobel Peace Prize winners His Holiness the XIV Dalai Lama, former Soviet leader Mikhail Gorbachev and Iranian human rights activist Shirin Ebadi, all of whom also received the UCI Citizen Peacebuilding Award for their efforts toward world peace.

The university is also addressing the needs of the community and growing world population in an environmentally sustainable way. From the development of new and reliable processes for electricity and alternative fuels to critical water and waste management solutions, UCI consistently tops the list in Sierra magazine’s “Coolest Schools” report, its annual sustainability ranking of U.S. colleges and universities.  

A hub for innovation and entrepreneurship, the university collaborates with the community on many strategic partnerships such as UCI Applied Innovation , a center which brings campus-based discoveries together with Orange County’s vibrant business sector to support job creation and economic growth. Development also continues on the 185-acre University Research Park adjacent to campus, where R&D companies enjoy collaborative opportunities in medical research, biotechnology, engineering, computer science and business.

UCI is benefiting the community and the world in countless ways through its scholarly, scientific, creative and economic contributions. On its way to becoming a flagship UC campus and one of the nation’s very best universities, UCI has embarked on a strategic plan that will ensure the campus continues to inspire excellence as it fulfills its research, teaching and public service missions in the decades ahead.

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