Dir-Advancement Services (Controller)

Eastern Washington University
Closing date
Sep 15, 2021

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Administrative Jobs
Institutional & Business Affairs, Business & Financial Management

Job Details

Dir-Advancement Services (Controller)

About Eastern Washington University:
Eastern Washington University is a regional, comprehensive public university located in Cheney and Spokane, Washington, with programs offered throughout the state and online with an enrollment of over 12,000 students. Eastern is one of six state-funded four-year institutions of higher education in Washington reporting to its own Board of Trustees.

Eastern’s 300-acre main campus is located in Cheney, a community of 11,000 residents 16 miles southwest of the state’s second largest city, Spokane. Eastern also offers programs in downtown Spokane at the Brand new Catalyst building and on the Riverpoint Campus which is shared with Washington State University. Eastern also offers program throughout the state based on the needs of the community. Eastern offers an array of bachelor’s and master’s degrees and one applied doctorate in physical therapy. EWU offers 135 fields of study, 9 master’s degrees, 12 graduate certificates, 39 graduate programs, 1 educational specialist degree, and 1 applied doctorate to more than 10,000 enrolled students.

Job Summary:
  • Eastern Washington University is currently recruiting for the position of Director of Advancement Services - Controller
  • The Director of Advancement Services (Controller) manages several functions within University Advancement and the EWU Foundation operation. These functions include advancement and foundation accounting, gift processing, database management, financial and fundraising reporting, prospect management, prospect research, and information systems. The Director will also represent Advancement as a liaison to various departments around campus.
  • Please see below under Proposed Job Duties for a more complete job description.
  • On top of salary, the University offers a comprehensive benefits package including health insurance, life and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 11 paid holidays per year and fringe benefits, such as tuition waiver for employees, discounted EWU sports tickets and free transportation through STA buses.

Required Qualifications:
  • Bachelor’s degree
  • Three (3) years full-time professional experience in financial statement preparation and accounting management.
  • Five (5) years of supervisor experience
  • Demonstrated interpersonal, presentation and strong writing skills.
  • Candidate must demonstrate interest, ability and/or experience promoting cultural competency, universal accessibility and/or diversity.
  • Proven ability to multi-task and meet deadlines.
  • Proficiency with computer applications (Excel, Power Point, Database, Word Processing).
  • Non-profit accounting experience and knowledge of working with non-profit boards.

Preferred Qualifications:
  • CPA certification

Other Skills and Abilities:

Job Duties:
% of Time: 10
Responsibility / Duty:
Customer Service & Communication
• Ensure Advancement Services personnel provide external and internal partners with timely, adequate and accurate financial, prospect, and information system data
• Works to ensure Advancement Services personnel responses to telephone, in person and written communication with external and internal partners is positive and friendly
• Cultivates a culture of support and service for other Advancement units

Essential Function Indicator: Yes

% of Time: 10
Responsibility / Duty:
Research & Prospect Management
• Determine priorities for prospect research ensuring proactive data research, collection and entry into database and files
• Oversee provision of written and verbal reports to Development and other staff to further fundraising activities
• Oversee prospect management and use of Millennium and Blackbaud to support it
• Oversee development of policies, procedures, processes and support for using prospect moves management in Development

Essential Function Indicator: Yes

% of Time: 10
Responsibility / Duty:
Information Systems
• Oversee policies, procedures, data, data integrity and training for alumni and development system, Millennium and Blackbaud
• Oversee policies, procedures, data and data integrity related to the accounting system, MIP, Blackbaud and Fundriver
• Interface with central information services staff in the areas of regular maintenance, report development, and software upgrades as require

Essential Function Indicator: Yes

% of Time: 40
Responsibility / Duty:
Cash & Risk Management
• Ensure finance and operations controls and policies are established and observed, and effective follow up processes are in place
• Ensure the Foundation is in compliance with all federal, state, local and internal policies and relevant regulations and filings are completed in a timely manner
• Manage all methods of receiving, controlling and receipting items of value on behalf of the Foundation including checks, cash, securities, credit cards, on-line charges, gift in kinds
• Manage Gift Processing, including pledge entry and receipt generation
• Ensure appropriate review and timely payment of accounts payables
• Manage ongoing banking relationships for maximum efficiency
• Develop cash flow forecasting and maintain a long term cash forecast
• Assist Investment Committee with endowment pool and oversee and minor investment pool moving cash as needed

Essential Function Indicator: Yes

% of Time: 25
Responsibility / Duty:
Accounting Responsibilities
• Assist Directors in preparing annual operating budgets for all units within University Advancement
• Develop regular reporting and analysis, including key metrics reports, and conduct ad hoc financial and cost analysis as required
• Develop and oversee accounting policies and procedures to meet current and future business models
• Responsible for all financial reporting for the Foundation
• Prepare and present monthly and year-to-date financials for the Foundation with accompanying analysis of results
• Prepare campaign and fundraising reporting for the EWU Foundation
• Maintain up to date account balance information for all Foundation accounts
• Prepare annual operating budget for Foundation
• Prepare the financial section of the Foundation annual report and other reports as needed
• Oversee the Foundation external audit, review and analyze results and recommend for approval
• Prepare all tax filings such as the 1099s and 990s
• Manage endowment including distributions and donor communication
• Lead Finance and Audit Committee meetings and financial presentations

Essential Function Indicator: Yes

% of Time: 5
Responsibility / Duty:
Other Areas
• Act as primary staff resource to the volunteer Foundation Board Committees: Finance and Audit and Investment
• Special projects as assigned by the Vice President of University Advancement

Essential Function Indicator:

Conditions of Employment:
  • This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value; as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.

Salary Information: $80,000 - $100,000

Posting Date: 05/21/2021
Open Until Further Notice: Yes
Closing Date:
Screening to Begin: 06/07/2021

Special Instructions to Applicants:
Submit your application materials through our online applications portal provided below. If you are unable to submit through the applicant portal, please contact Human Resources Services at (509) 359-2381.

To apply, visit https://jobs.hr.ewu.edu/postings/6930

EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.

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Eastern Washington University is a student-centered, regionally based, comprehensive university. Its campus is located in Cheney, within the Spokane metropolitan area, with additional learning centers in the region and elsewhere in Washington State. Its mission is to prepare broadly educated, technologically proficient, and highly productive citizens to attain meaningful careers, to enjoy enriched lives, and to make contributions to a culturally diverse society.

Eastern Washington University will achieve its mission by providing:

  • an excellent student-centered learning environment;
  • professionally accomplished faculty who are strongly committed to student learning;
  • high-quality integrated, interdependent programs that build upon the region's assets and offer a broad range of choices as appropriate to the needs of the university's students and the region; and
  • exceptional student support services, resources, and facilities.
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