School of Medicine:
Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.
Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.
Experience providing administrative support to senior level health system leadership is strongly preferred.
Provide high-level administrative support to Division Chief. Apply knowledge and skills to resolve complex administrative problems independently or with others.
- Schedule and maintain a challenging calendar of appointments, meetings and travel itineraries, and coordinate related arrangements. Partner with other support staff on an ongoing basis to coordinate multiple demanding calendars, while ensuring that critical meetings are scheduled, and business objectives are met.
- Develop advanced presentation materials; independently prepare complex documentation, reports, charts, and spreadsheets at designated intervals and as requested.
- Create complex databases. Compile and manipulate data, summarize findings and write reports or portions of reports. Extract and compile a range of data from written sources, individuals, and/or databases, providing a limited interpretation of data.
- Compose, proofread or edit formal correspondence, memoranda, and short reports for internal or external circulations.
- Assemble attachments and corresponding material. Review outgoing material for completeness, dates, and signatures.
- Coordinate communications between the supervisor and other professional and administrative staff, within and outside the organization.
- Respond to requests for information and provide assistance as appropriate. Prioritize and resolve inquiries (phone, e-mail, in-person). Analyze complex information requests and determine complex trends.
- Determine administrative needs for conferences, meetings, seminars or other related high-level activity where the leadership is in charge of event. Assemble and arrange for necessary items.
- Act as a liaison between the department and external groups. Interpret and communicate policies/procedures to other parties based on knowledge of the organization and departmental guidelines. Coordinate and complete special projects independently or in cooperation with other groups as assigned. Plan and coordinate special events as assigned.
· Perform other related duties incidental to the work described herein.
Knowledge, Skills and Abilities
- In-depth knowledge of department policies, procedures, and goals as well as administrative support in completing complex tasks.
- Demonstrated the understanding of basic leadership approaches such as work scheduling, prioritizing, and coaching.
- Demonstrated success applying highest-level of secretarial skills.
- Demonstrated the ability to gain the confidence and cooperation of peers.
- Demonstrated editing and proofreading skills.
- Ability to juggle multiple tasks and meet demanding deadlines.
- Must be self-direct and able to take initiative.
Work requires a general educational background normally equivalent to a full high school education plus two years post-secondary education in a business-related field.
Work requires 4 years related business or administrative experience to become familiar with general personnel practices, accounting and budgeting principles and coordination of major office activities. OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.