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PROGRAM COORDINATOR, POLITICAL SCIENCE

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Duke University
Location
Political Science

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Job Details

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Occupational Summary

This position provides the lead logistical and programmatic support for the America in the World Consortium (AWC), a grand strategy consortium with partner universities that is hosted at Duke through the Program in American Grand Strategy. This individual is responsible for managing the finances of the AWC, designing and executing programs across AWC, and providing short and long term strategic support to the consortium’s principals, with an urgent priority on designing and executing a branding, marketing and communication strategy for the new organization.

Work Performed

A detailed description of functional areas and tasks follows:

PROGRAMMATIC 25%

Coordinate all planning and implementation activities related to the organization of events on and off campus, locally and nationally, including several annual conferences (Civil-Military Affairs, the AWC June Policy Workshop, Young Turks, etc.) Identify potential participants, manage invitations and responses, coordinate event logistics, prepare relevant documentations, and undertake necessary follow-up with participants and service providers. Make significant contributions to the definition of contents/agendas, speakers, and research agendas for special projects.

Develop and coordinate promotion and publicity for programs and events across participating school and throughout the wider community via internal and external listservs and mailing lists, social media and the like.

Run conferences, workshops, and other AWC programs, in concert with the staff of other consortium partners.

MANAGEMENT 20%

Oversee the workflow of the three university administrative points of contact and serve as a focal point between teams and the principals and donors in areas including program design, developing standard operating procedures, maintaining the consortium’s annual schedule, planning and executing consortium-wide programs/events, writing and sending communications, conducting marketing and outreach, and maintaining and building relationships with current and prospective affiliated schools/organizations.

Focus on people management as the program expands research positions, practitioners and supporting faculty roles. Supervise various personnel actions including, but not limited to, hiring, tasking and performance appraisal. Identify, select, recruit, and help mentor pre-doctoral and post-doctoral fellows chosen through AWC.

FINANCIAL 20%

Prepare budgetary recommendations; monitor budget; prepare financial and operational reports, forecasts and analyses. Prepare grant proposals and applications to include compilation of data and preparation of budget expenditures; monitor and verify expenditures; ensure compliance with University and funder policies and procedures; prepare administrative reports for submission to donors and funders.

Lead and coordinate the development efforts for the Program; identify potential sources of funding; coordinate the writing of proposals; perform the necessary follow-up with donors and sponsors; work closely with relevant University development authorities.

SPECIAL PROJECTS 30%

Design, propose and execute a branding and marketing strategy to increase Consortium visibility and grow its audience and impact. This includes tracking Principal and Fellow publications and presentations and also providing updates via the AWC newsletter and social media.

Work with AWC pre- and post-doctoral fellows to mentor more junior students, especially students seeking undergraduate and professional masters degrees.

Grow the AWC alumni network.

Be a key contributor to an effort that looks at the incoming and potential pipelines of candidates in the academic space in order to better position the consortium to make an impact sooner.

Perform other related duties incidental to the work described herein.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual’s age, color, disability, genetic information, gender, gender identity, national origin, race, religion, sexual orientation, or veteran status.

DEPARTMENTAL PREFERENCES

3-5 years’ experience in an administration/management capacity, grant administration, donor development or other related area with progressive responsibility in the development and special projects in order to acquire skills necessary to provide programming and administrative support for the program.

In addition, the successful candidate will possess the following qualities/attributes:

Demonstrated interest in and substantial understanding of American foreign policy and military affairs desirable.

Capacity to interact well with graduate students, faculty, senior policy figures, and prospective donors, as well as with undergraduates.

Ability to work successfully with partners locally and remotely.

Deep understanding of the academic job market and the academic-policy interface.

Extensive knowledge and experience in event planning, public relations and marketing campaigns, and social media.

Strong organizational and interpersonal skills.

Excellent oral and written communication skills.

Willingness to work with a wide variety of people.

Demonstrated capacity to manage a budget and financial reporting for a program that is beyond $1 million annually.

Minimum Qualifications

Education

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Experience

Work requires one year of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Organization

Read our Diversity Profile History

Duke University was created in 1924 by James Buchanan Duke as a memorial to his father, Washington Duke. The Dukes, a Durham family that built a worldwide financial empire in the manufacture of tobacco products and developed electricity production in the Carolinas, long had been interested in Trinity College. Trinity traced its roots to 1838 in nearby Randolph County when local Methodist and Quaker communities opened Union Institute. The school, then named Trinity College, moved to Durham in 1892, where Benjamin Newton Duke served as a primary benefactor and link with the Duke family until his death in 1929. In December 1924, the provisions of indenture by Benjamin’s brother, James B. Duke, created the family philanthropic foundation, The Duke Endowment, which provided for the expansion of Trinity College into Duke University.Duke Campus

As a result of the Duke gift, Trinity underwent both physical and academic expansion. The original Durham campus became known as East Campus when it was rebuilt in stately Georgian architecture. West Campus, Gothic in style and dominated by the soaring 210-foot tower of Duke Chapel, opened in 1930. East Campus served as home of the Woman's College of Duke University until 1972, when the men's and women's undergraduate colleges merged. Both men and women undergraduates now enroll in either the Trinity College of Arts & Sciences or the Pratt School of Engineering. In 1995, East Campus became the home for all first-year students.

Duke maintains a historic affiliation with the United Methodist Church.

Home of the Blue Devils, Duke University has about 13,000 undergraduate and graduate students and a world-class faculty helping to expand the frontiers of knowledge. The university has a strong commitment to applying knowledge in service to society, both near its North Carolina campus and around the world.

Mission Statement

Duke Science"James B. Duke's founding Indenture of Duke University directed the members of the University to 'provide real leadership in the educational world' by choosing individuals of 'outstanding character, ability, and vision' to serve as its officers, trustees and faculty; by carefully selecting students of 'character, determination and application;' and by pursuing those areas of teaching and scholarship that would 'most help to develop our resources, increase our wisdom, and promote human happiness.'

“To these ends, the mission of Duke University is to provide a superior liberal education to undergraduate students, attending not only to their intellectual growth but also to their development as adults committed to high ethical standards and full participation as leaders in their communities; to prepare future members of the learned professions for lives of skilled and ethical service by providing excellent graduate and professional education; to advance the frontiers of knowledge and contribute boldly to the international community of scholarship; to promote an intellectual environment built on a commitment to free and open inquiry; to help those who suffer, cure disease, and promote health, through sophisticated medical research and thoughtful patient care; to provide wide ranging educational opportunities, on and beyond our campuses, for traditional students, active professionals and life-long learners using the power of information technologies; and to promote a deep appreciation for the range of human difference and potential, a sense of the obligations and rewards of citizenship, and a commitment to learning, freedom and truth.Duke Meeting

 “By pursuing these objectives with vision and integrity, Duke University seeks to engage the mind, elevate the spirit, and stimulate the best effort of all who are associated with the University; to contribute in diverse ways to the local community, the state, the nation and the world; and to attain and maintain a place of real leadership in all that we do.”

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