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Program Coordinator

NC State University
Raleigh, NC
Closing date
Jul 23, 2021

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Job Details

Posting Number:


Internal Recruitment :


Working Title:

Program Coordinator

Anticipated Hiring Range:

Commensurate with Experience ($45,000 - $50,000)

Work Schedule:

Monday - Friday / 8am - 5pm

Job Location:

Raleigh, NC

Department :

Integrated Pest Mgmt-Research

About the Department:

The National Science Foundation Center for Integrated Pest Management (NSFCIPM) was established in 1991 to serve a lead role in technology development, program implementation, training, and public awareness for IPM at the state, regional, and national level. NSFCIPM fosters the development and implementation of pest management programs. NSF CIPM is an Industry / University Cooperative Research Center, which works to support and further Integrated Pest Management through the evaluation of emerging technologies, information management and dissemination, environmental stewardship, estimation of economic consequences, resistance management tools and systems, and integration of disciplinary expertise. The Center manages grants programs for the USDA, develops regional and national priorities through workshops and stakeholder meetings, and develops and maintains large databases and database applications for USDA, EPA, and Ministries of Agriculture in Europe, Africa and the Caribbean.

Essential Job Duties:

This position will evaluate program needs, and based on the needs, with input from associated faculty and PI, the incumbent will initiate and facilitate activities necessary to ensure that all objectives of the granting agency are met for 2 large-scale fully-funded programs, including CERSA and the federally funded cooperative agreement between CERSA and USDA-FAS, to ensure all objectives of the program goals are met for the programs. Using technical knowledge of individual program needs and input from expert contractors and faculty, the incumbent will generate, develop, and/or create necessary information and data to facilitate development of MRL and CODEX-related data management and data-basing of information associated with these documents.

The incumbent will also initiate and facilitate activities necessary to ensure that all objectives of the granting agency are met for large-scale internationally recognized programs, including a UDSA-Foreign Agricultural Service cooperative agreement, and NC State’s new Center of Excellence for Regulatory Science in Agriculture (CERSA). The incumbent will establish and maintain all project documentation, expert lists for regional specialists, data collection, and all relevant documentation necessary for federal reporting. They will plan and execute annual steering committee meetings, as well as other necessary work group meetings, and host USDA-FAS and expert collaborator meetings monthly, as well as a retreat annually. The incumbent will actively participate in CERSA work group committee meetings, and other pertinent meetings or workshops, as well as develop and maintain a robust social media communication effort, program facilitation, populating and updating web pages.

Duties of the position include, but are not limited to:

  • Coordinate activities and ensure that all objectives and requirements of the granting agency are met for a plant disease forecasting program.
  • Set up and maintain project documentation, data and all relative information pertaining to the program.
  • Report and catalog extension and outreach activities.
  • Extensive communication with 24 Land Grant University PI’s throughout the United States and Canada.
  • Interact and communicate with various administrative departments including sponsored program accounting offices.
  • Plan and execute annual steering committee meetings.
  • Facilitate reimbursement of travel expenses.
  • Plan and facilitate annual conference at remote locations.
  • Moderate regular conference calls to communicate updates and progress of the program.
  • Provide seed and supplies for the CDM sentinel plot program.
  • Provide instruction, training, and supervision of hourly staff within the different projects participating in the Center.
  • Organizing and coordinating local meetings and seminars.

Other Responsibilities:

Other work/responsibilities include, but are not limited to the following:

  • Supporting website maintenance and coordinating MRL and Risk assessment documents.
  • Interaction with industry participants through the Industry Advisory Board and other formal and informal mechanisms.
  • Symposium organization.
  • Sub-contract management.

Minimum Education and Experience:

Master’s degree in biology, communication, education, or related fields.

Other Required Qualifications:

  • Grant writing and budget management.
  • Ability to provide leadership in communicating and interfacing internal and external stakeholders regarding research, science, and financials.
  • Ability to develop annual/interim progress reports and grant application materials.

Preferred Qualifications:

  • Minimum of 3 years experience in program coordinating, with an emphasis on communication and social media.

Required License(s) or Certification(s):


Valid NC Driver's License required:


Commercial Driver's License required:


Job Open Date:


Anticipated Close Date:

Open until filled.

Special Instructions to Applicants:

In addition to your application please submit a cover letter, CV, writing sample (2-3 pages), and the contact information for at least three (3) professional references.

Position Number:


Position Type:

EHRA Non-Faculty

Full Time Equivalent (FTE) (1.0 = 40 hours/week):



12 Month Recurring

Mandatory Designation - Adverse Weather:

Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events:

Mandatory - Medical Emergencies

Is this position partially or fully funded on ARRA stimulus monies?:


Department ID:

113810 - Integrated Pest Mgmt-Research


NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected] Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.


NC State: Think and Do

NC State was founded with a purpose: to create economic, societal and intellectual prosperity for the people of North Carolina and the country. We began as a land-grant institution teaching the agricultural and mechanical arts. Today, we're a pre-eminent research enterprise with 12 colleges excelling in all major academic fields.

NC State studentsOur 34,000 high-performing students take what they learn in the classroom and apply it in the real world by conducting research, working in internships and co-ops, and performing acts of world-changing service. That experiential education ensures that they leave here ready to lead the workforce. NC State's 13:1 student-faculty ratio is one of the reasons why we're the best college for your money in North Carolina (Money) and the No. 5 best value among public universities nationally (U.S. News & World Report).

Overcoming Challenges, Improving Lives

NC State is one of only two universities in the nation leading two National Science Foundation Engineering Research Centers — one developing wearable, self-powered health monitors, and the other researching smart-grid technology. We’re also leading interdisciplinary efforts to curb nuclear proliferation, help farmers confront climate change and build a new American manufacturing sector.

Our research doesn't just get published in a journal or sit on a shelf; it makes an impact. NC State is No. 6 nationwide in commercialization agreements based on university research, and we're No. 2 among universities without a medical school. Our Cooperative Extension Service provides research-based information to citizens in all 100 North Carolina counties. In addition, our industrial extension unit — Industry Expansion Solutions — has created an economic benefit for the state's manufacturers averaging $149 million per year since 2005.

Bright Minds Creating a Bold Future

NC State’s 9,000 faculty and staff are world leaders in their fields, bridging the divides between academic disciplines and training high-caliber students to meet tomorrow’s challenges. NC State students won two Goldwater scholarships, five Fulbright scholarships, one Churchill scholarship and a record-breaking 25 National Science Foundation graduate research fellowships in the 2016-2017 academic year. In addition, 25 faculty are members of the National Academies.

NC State bldg in darkOur Centennial Campus, an award-winning public-private research campus, is home to more than 70 partner organizations working alongside more than 70 NC State research and academic units. Centennial is also the location of the innovative Hunt Library, which Time magazine has dubbed “the library of the future.”

In Raleigh and Around the World

It all happens in one of the best cities in America. A top spot for job-seekers and tech professionals, Raleigh is nationally recognized as a leading urban center:

NC State building oldWith Durham and Chapel Hill, Raleigh anchors the Research Triangle, a national hotspot for high-tech enterprise. The top companies in the region — including IBM, Cisco Systems, SAS Institute, Biogen Idec and GlaxoSmithKline — are among the country’s best employers. They also lead the way in hiring new NC State graduates.

More than 130 years after its creation, NC State continues to make its founding purpose a reality. Every day, our career-ready graduates and world-leading faculty make the fruits of learning and discovery available to people across the state, throughout the nation and around the world.

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