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HR/Education Coordinator

Employer
University of Colorado Anschutz Medical Campus
Location
Denver, CO
Closing date
Jul 23, 2021

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Job Details

Description
University of Colorado Denver l Anschutz Medical Campus

School of Medicine – Department of Psychiatry

Job Title: Business Services Entry Professional 

Department of Psychiatry has an opening for a University Staff (unclassified) HR/Education Coordinator position serving the Department of Psychiatry at the University of Colorado Anschutz Medical Campus.

Position #786253 Requisition #22096

This position is open to current CU Employees ONLY

The University of Colorado Denver | Anschutz Medical Campus is a public research university serving more than 18,000 students. We award nearly 4,000 degrees each year, including more graduate and professional degrees than any other Colorado institution. With our solid academic reputation, award-winning faculty, and renowned researchers, we offer more than 140 highly rated degree programs through 13 schools and colleges. The university receives over $400 million in research awards each year. In addition to the wide array of health-related programs and facilities offered at CU Anschutz in Aurora, Colo. a significant number of undergraduate and graduate degree programs are taught at CU Denver, our comprehensive campus in the heart of downtown Denver—one of America’s most vibrant urban centers. CU Denver is located steps from the Denver Center for Performing Arts and the LoDo District affording our students, faculty, and staff access to a broad array of academic, professional, community, recreational and cultural outlets.

A national leader in health care and life sciences, CU Anschutz is the only comprehensive academic health sciences center in Colorado and the largest in the Rocky Mountain region. Located in Aurora, Colo., it is one of the newest educations, research, and patient care facilities in the world. With six schools and colleges, CU Anschutz trains the health sciences workforce of the future by blending education, research, and clinical care all in one place. This strategic collaboration among diverse health care fields allows knowledge to travel directly from the research bench to the patient’s bedside. Read CU Anschutz Quick Facts here.

CU Anschutz
The University of Colorado Anschutz Medical Campus ranks among the top institutions nationally in clinical care, education, and research. Its 230-acre campus, designed to enhance collaboration and interprofessional education, hosts the College of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, and Public Health; the Graduate School; a Health Sciences Library; and two hospitals. Strategically located contiguous to the campus are a biosciences research park and the soon-to-be-completed Veterans Hospital. CU Anschutz offers two undergraduate degrees, 35 graduate degrees, and five first-professional programs. More than 4,000 students learn alongside faculty members who also make meaningful medical discoveries and provide expert clinical care through 1.5 million patient-visits annually. A hub for research and innovation, CU Anschutz receives over $400 million in research awards each year and has filed 1,300 patent applications and formed 53 new companies since 2002. 

Nature of Work:

The Department of Psychiatry is one of the largest units in the UCD-SOM and is comprised of 5 Divisions.  The Department currently has approximately 475 paid appointments.  In addition, the department has 371 clinical faculty members, 125 regular faculty from Affiliated Hospitals (i.e., Denver Health, National Jewish, VA), and 94 faculty with secondary/adjoint appointments in Psychiatry. The University of Colorado School of Medicine, Department of Psychiatry has just welcomed their new Department Chair, C. Neill Epperson, MD and is in the process of growing the Department of Psychiatry with new programs and expanding existing programs.

Jobs in this career family provide direct professional support for the administrative functions of the university. Functions include personnel administration, recruitment, coordination of schedules, educational and other administrative activities, faculty affairs, clinical services, and others involving direct support of the administration of an academic unit.

Professionals at the entry level are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field.

At the entry level, duties are limited in scope and are performed with guidance and direction from other professionals and are performed in a training and development capacity.

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Duties and Responsibilities:

This position will assist with a variety of administrative and HR duties in the Department of Psychiatry as needed. Specifically, this role with provide administrative support to the DOP HR Manager and the DOP Education Manager. This position will assist with HR needs on an as-needed basis for the faculty and staff of the DOP to include HR entries and recruitment coordination, as well as multiple programs in the Department of Psychiatry’s Office of Education and Training, including the non-GME post-doctoral fellowship program, the Psychiatry Undergraduate Research Program and Learning Experience (PURPLE), and other education programs as assigned. This role will report to the Department of Psychiatry Education Manager and HR Manager.

Duties may include but are not limited to:

  • Assisting with the administration of the two existing post-doctoral fellowship programs, the Harris Infant Mental Health program and the Developmental Psychobiology Research Group (DPRG) T32 funded program:
  • Assisting with recruitment, hiring, and onboarding of post-doctoral fellows including completing entries in HCM, sending out program announcements, event planning, and other administrative duties.
  • Aiding with operations for the bi-weekly DPRG seminar series, aiding in grant progress reporting and resubmissions, data management, procurement, website updates, and other administrative duties.
  • Assisting with the Developmental Psychobiology Research Group (DPRG) endowment fund management:
  • Primary contact for DPRG semi-annual retreat event planning.
  • Manages DPRG executive committee elections.
  • Assists in DPRG grant application process quarterly.
  • Assisting with the PURPLE program:
  • Coordinating schedules, event flyers, and program events. Sending out program communications, surveys, and other administrative duties.
  • Recruiting undergraduate students for the program and working with faculty and program directors at outside universities.
  • Compiling and analyzing data for annual program reporting
  • Assisting with administrative functions of future non-GME trainee programs including social work, physician assistant, and nurse practitioner training
  • Recruits, interviews, and onboards potential candidates
  • Manages applicants through the hiring, onboarding, and termination lifecycle in HCM
  • Submits pay transactions, POIs, and other HCM entries as needed
  • Assisting with HR responsibilities of the department including:
  • Assist with coordination of recruitment activities including interview scheduling, calendar coordination, and interview evaluation management.
  • Primary contact for organizing onboarding schedules for new employees hired into the department and coordinating with the relevant faculty and staff.
  • Assisting with HR system entry for pre-hire duties and helping manage onboarding activities including new employee required information, background checks, new employee orientation, and I9 verification.  
  • General Department of Psychiatry responsibilities:
  • Planning and coordination for department special events as needed.
  • Assistance with travel coordination and expense reimbursement.
  • Other duties as assigned.
  • Salary and Benefits:

    The salary range (or the hiring range) for this position is $40,916 to $57,283.

    The University of Colorado offers a full benefits package.  Information on University benefits programs, including eligibility, is located at https://www.cu.edu/employee-services.

    Diversity and Equity:

    The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected].

    The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

    The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.



    Qualifications
    Minimum Qualifications:

    • A bachelor’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance or a directly related field from an accredited institution.
    Substitution: A combination of education and related professional experience may be substituted for the bachelor’s degree on a year for year basis.

    Preferred Qualifications:

    • Experience in higher education administration or with academic services such as fellowship programs, graduate medical education, non-GME education programming, undergraduate programming, or similar.
    • Experience with HR administration/management.
    • Demonstrated ability to coordinate within complex structures with many stakeholders.
    • Familiarity with CU systems such as Outlook, HCM, Concur, MS Teams, REDCap, EndNote, etc.
    Competencies

      Ability to communicate effectively, both in writing and orally. Ability to maintain confidentiality regarding recruitment and hiring procedures.Ability to manage competing priorities and deadlines in a fast-paced environment.Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.Outstanding customer service skills.Demonstrated commitment and leadership ability to advance diversity and inclusion


    Job Category: Business Services
    Primary Location: Aurora
    Schedule: Full-time
    Posting Date: Jul 15, 2021
    Unposting Date: Ongoing
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