Library Assistant

Florida State University
Tallahassee, FL
Closing date
Aug 10, 2021

View more

Administrative Jobs
Academic Affairs, Librarians & Library Services, Technology, IT Support & Training

Job Details

Job Title: Library Assistant
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 49425

Florida Virtual Campus

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at:


This position reports directly to E-Resources Program Manager and assists with all aspects of E-Resources licensing by FLVC on behalf of the Florida State University System (SUS) and the Florida College System (FCS). Responsible for member support of electronic resource access and the compilation of reports needed for collection assessment.

Under the direction of the E-Resources Program Manager, this position helps manage the approximately $7 million FALSC budget for e-resources licensed to support the teaching, learning, and research needs of the twelve state universities and the twenty-eight state colleges. The position also participates in the annual group licensing program, with content valued at approximately $1.8 million. This position handles multiple vendor accounts; managing price quotes; communicating with internal and external stakeholders such as vendors, member libraries, and Electronic Resources Unit colleagues.

The position is responsible for invoice management for group licensing and statewide collection that includes liaising with FLVC’s Financial Services Unit to ensure prompt payment. Coordinates the receipt of invoices by pro-actively working with vendors and publishers. Troubleshoots any billing errors by resolving issues with vendors. Serves as the point person for E-Resource’s member invoices for group subscriptions. Maintains accurate payment records in Consortia Manager and other utilities. Any invoices not processed on time result in disruptions in electronic resource access for the member institutions.

Manages the acquisitions workflow with assigned vendors during group licensing to include obtaining quotes, using Consortia Manager for these workflows, resulting in prompt payment and access. Contributes to improving processes and procedures.

Assists the Program Manager in troubleshooting electronic resource access problems for users. Participates in FLVC Help Desk Tickets and usage of Open Athens to facilitate troubleshooting. Troubleshooting problems must be resolved promptly so that SUS and FCS member institutions’ faculty, staff, and students do not experience delays in access to electronic resources.

Provides direct support for FALSC Standing Committees. Prepares related correspondence associated with Standing Committee reports and any call for applications. Manages Standing Committee membership lists. Provides backup support to the coordinator of Members Council quarterly meetings, which includes travel to the meetings. Provides backup support to MCLS coordinator in the event of absence to include meeting planning, taking minutes, etc.

  • High school diploma or equivalency and four years' experience or a high school diploma/equivalency and four years of experience. Note: Higher education can substitute for experience at the equivalent rate.
  • Ability to communicate effectively verbally and in writing.
  • Ability to establish and maintain effective working relationships.
  • Knowledge of applicable computer applications and basic computer functions including Microsoft Office (Word, Excel, and Outlook).
  • Ability to maintain accurate records and retrieve files from active or archive sources.
  • Knowledge of basic filing practices to include numeric and alphabetic systems.
  • Knowledge of office practices, procedures, and etiquette.
  • Experience with library acquisitions.
  • Familiarity with either college or university procurement practices.
University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

Pay Plan

This is an USPS (University Support Personnel System) position.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Soft Money Funded Position

This is a soft money funded position, with renewal based on available funds and the needs of the University.


If not otherwise specified, schedule is Monday-Friday, 8:00 am-5:00 pm.

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, click here or call FSU Human Resources at (850) 644-6034.

IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.


Working at Florida State University

One of the nation's elite research universities, Florida State University — with the Carnegie Foundation's highest designation, Doctoral/Research University-Extensive — offers a distinctive academic environment built on its cherished values and unique heritage, welcoming campus on the oldest continuous site of higher education in Florida, championship athletics, and prime location in the heart of the state capital.

Combining traditional strength in the arts and humanities with recognized leadership in the sciences, Florida State University provides unmatched opportunities for students and faculty through challenging academics, cultural discovery and community interaction.

Underlying and supporting the educational experience at Florida State University is the development of new generations of citizen leaders, based on the concepts inscribed in our seal: Vires, Artes, Mores — Strength, Skill and Character.

Epitomized by recently named Rhodes Scholars Garrett Johnson and Myron Rolle — elite athletes and scholars committed to public service — and Joseph O'Shea — a campus and community leader as well as a top scholar — Florida State's 40,000 students are dedicated to academic excellence and providing leadership in our complex world.

Florida State University's 16 colleges offer more than 275 undergraduate, graduate, doctoral, professional and specialist degree programs, including medicine and law, covering a broad array of disciplines critical to society today. Each year the University awards over 2,000 graduate and professional degrees.

With its impressive breadth of leading graduate, professional and undergraduate programs, Florida State University is a demanding, intellectually stimulating, yet warm and caring environment for students and faculty. Recognized nationally for its commitment to diversity, Florida State University is a national leader in the number of doctorates awarded to African-American students and in the graduation rate of African-American undergraduates. Its College of Medicine and College of Law are ranked in the nation's Top 10 for Hispanic students.

Florida State University's arts programs — dance, film, music and theatre — rank among the finest in the world, offering an arts education comparable to leading conservatories. Its creative writing program is ranked among the nation's best and is home to the most consistently honored and published student body in the United States. Florida State is responsible for governance of the John and Mable Ringling Museum of Art and associated arts programs, one of the largest museum/university complexes in the nation.

Other programs consistently included in the top public university list include physics, chemistry, political science, psychology, criminology, public administration, library science, information, human sciences, business and law.

At the Ph.D. level, interdisciplinary programs draw on notable research faculty strengths that transcend the traditional disciplines, including neuroscience, molecular biophysics, computational science, materials science and research at the National High Magnetic Field Laboratory—home to the world's most powerful magnets.

Find Us
United States

Get job alerts

Create a job alert and receive personalised job recommendations straight to your inbox.

Create alert