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Academic Program Specialist

Florida State University
Tallahassee, FL
Closing date
Jul 27, 2021

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Job Details

Job Title: Academic Program Specialist
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 49359

The College of Fine Arts at Florida State University

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at:


The College of Fine Arts at Florida State University seeks an Academic Program Specialist to manage graduate and undergraduate academic processes for the departments of Interior Architecture and Design and Art Education in the College of Fine Arts. This position reports to the Chair of the Department of Interior Architecture and Design. This position also dotted-line reports to the Chair of the Department of Art Education.

The successful candidate will serve as departmental liaison for central University academic units, state and national organizations, and recruitment. Responsible for the development and analysis of student demographic and enrollment data for Interior Architecture and Design and Art Education. This position provides support to the Director of Graduate Studies (DGS) and Specialized Faculty/Undergraduate Advisor in the Department of Interior Architecture and Design. Responsible for managing the administrative processes associated with admission, registration, enrollment, and recruitment of students to their programs.

This position is responsible for scheduling meetings for the DGS and Undergraduate Advising faculty with students. Consults with Faculty and the DGS and Undergrad Studies to advise and assist grad and undergrad students in course selection and registration. Conducts graduation checks for undergrad and graduate students. Responsible for course building, registration, and textbook assignments for both departments.

Responsible for student record keeping and data entry and analysis; academic planning and implementation of department programs and policies. Develops strategies and reports to gauge student satisfaction. Responsible for the development and analysis of student demographic and enrollment data to assist in recruitment and enhancement of programs. Organizes and implements course schedules. Develops and distributes academic reports, handbooks, accreditation materials, and correspondence.

Gathers, interprets, and conveys institutional policy information, ensuring departmental compliance with University policies pertaining to departments, faculty, and students Responsible for arranging and attending meetings with graduate policy committee and recording distributing meeting minutes.

Updates departmental website focusing on improving accessibility and content and ensuring information is accurate and accessible to current and prospective students. Responsible for providing department-focused training and creation of training manuals for technology tools for faculty, staff, and students. Responsible for development and creation of departmental forms. Coordinates with department faculty and staff in the planning, advertising, and assistance in department events.

Assists in the recruitment of students to the Departments of Interior Architecture and Design and Art Education. This position will work closely with the College of Fine Arts Recruitment Manager and Department Administration to develop and facilitate recruitment processes, and program materials and publications and distribute to interested parties. Attends Orientation and recruitment events for new and prospective majors as department representative, meeting with parents and students and referring them to appropriate faculty, if necessary. Arranges materials for student recruitment and award activities. Responsible for coordinating departmental tours with prospective students. Serves as departmental liaison for central University academic units, state and national organizations, and recruitment. Responsible for managing the department’s general email notifications and responding to inquiries about the programs.

  • Bachelor's degree and two years of experience or a high school diploma/equivalent and six years of experience. Note: Higher education can substitute for experience at the equivalent rate
  • Experience communicate effectively verbally and in writing.
  • Ability to establish and maintain effective working relationships.
  • Skill in gathering, interpreting, reporting, and/or editing information.
  • Ability to prioritize, organize and perform multiple work assignments simultaneously.
  • Ability to strategically plan and serve as a catalyst for organizational change, cultivate a shared vision with others, and motivate others to transfer vision into action.
  • Demonstrated application of problem solving skills.
  • Knowledge of principles and practices of academic program planning, development, and evaluation.
  • Experience interpreting academic program requirements and providing advice.
  • Knowledge of academic resources available to students at Florida State University.
  • Knowledge of admissions, registration, and graduation requirements at Florida State University.
  • Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules and regulations.
  • Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices.
  • Experience with Microsoft Office Suite.
University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

Pay Plan

This is an A&P (Administrative and Professional) position.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.


If not otherwise specified, schedule is Monday-Friday, 8:00 am-5:00 pm.

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.


Working at Florida State University

One of the nation's elite research universities, Florida State University — with the Carnegie Foundation's highest designation, Doctoral/Research University-Extensive — offers a distinctive academic environment built on its cherished values and unique heritage, welcoming campus on the oldest continuous site of higher education in Florida, championship athletics, and prime location in the heart of the state capital.

Combining traditional strength in the arts and humanities with recognized leadership in the sciences, Florida State University provides unmatched opportunities for students and faculty through challenging academics, cultural discovery and community interaction.

Underlying and supporting the educational experience at Florida State University is the development of new generations of citizen leaders, based on the concepts inscribed in our seal: Vires, Artes, Mores — Strength, Skill and Character.

Epitomized by recently named Rhodes Scholars Garrett Johnson and Myron Rolle — elite athletes and scholars committed to public service — and Joseph O'Shea — a campus and community leader as well as a top scholar — Florida State's 40,000 students are dedicated to academic excellence and providing leadership in our complex world.

Florida State University's 16 colleges offer more than 275 undergraduate, graduate, doctoral, professional and specialist degree programs, including medicine and law, covering a broad array of disciplines critical to society today. Each year the University awards over 2,000 graduate and professional degrees.

With its impressive breadth of leading graduate, professional and undergraduate programs, Florida State University is a demanding, intellectually stimulating, yet warm and caring environment for students and faculty. Recognized nationally for its commitment to diversity, Florida State University is a national leader in the number of doctorates awarded to African-American students and in the graduation rate of African-American undergraduates. Its College of Medicine and College of Law are ranked in the nation's Top 10 for Hispanic students.

Florida State University's arts programs — dance, film, music and theatre — rank among the finest in the world, offering an arts education comparable to leading conservatories. Its creative writing program is ranked among the nation's best and is home to the most consistently honored and published student body in the United States. Florida State is responsible for governance of the John and Mable Ringling Museum of Art and associated arts programs, one of the largest museum/university complexes in the nation.

Other programs consistently included in the top public university list include physics, chemistry, political science, psychology, criminology, public administration, library science, information, human sciences, business and law.

At the Ph.D. level, interdisciplinary programs draw on notable research faculty strengths that transcend the traditional disciplines, including neuroscience, molecular biophysics, computational science, materials science and research at the National High Magnetic Field Laboratory—home to the world's most powerful magnets.

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