Academic Program Coord, Int

Northern Arizona University
Center for International Ed
Closing date
Oct 22, 2021

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Administrative Jobs
Academic Affairs, International Programs, Institutional & Business Affairs, Program Administration, Technology, Analysts & Programming

Job Details

Job Title: Academic Program Coord, Int
Location: Center for International Ed
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 605517
Workplace Culture

NAU is a community devoted to student success and sustained by an unshakable commitment to our shared mission, vision, and values. We—faculty, staff, and administrators—thrive by combining our efforts and working side by side to further NAU’s culture of excellence.

Core Values One NAU side by side Student Centered | Integrity | Diversity | Service | Discovery | Excellence Northern Arizona University

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Job Description

Become a part of Northern Arizona University’s vision of educating international students by contributing to the Center for International Education’s Program in Intensive English (PIE). The PIE is an academic program that equips 1. global students to excel at NAU and around the world using the English language, 2. teachers in training to deliver outstanding English instruction, and 3. scholars with research avenues to further advance effective English teaching and learning. The PIE serves hundreds of international students both at NAU’s Flagstaff campus, online, and in country at remote campus locations.

The PIE Academic Program Coordinator will develop and support the various programs and operations at the PIE through assisting the PIE Director and Academic Director. This position will assist in the creation, implementation, and coordination of PIE program initiatives; manage PIE communications; oversee PIE facilities; and liaise with other departments at NAU as needed. The Program Coordinator will also support PIE students, assist PIE instructional staff and supervise PIE student workers.

To receive full consideration, please 1) complete the standard online NAU application and 2) submit a cover letter and detailed resume, and 3) submit a 300-word statement on how you have contributed to a positive workplace environment that values diversity and inclusion.

Job Description

  1. Collaboratively creates and manages PIE program initiatives including:
  2. PIE semester programs
  3. PIE short-term programs - online, hybrid, or in-person
  4. Grant-funded programs
  • Supports PIE students academically and programmatically through instruction and advisement
  • Manages official PIE communications (website, social media, email, phone, in-person visitors)
  • Composes correspondence for students, staff, and other NAU departments or partners
  • Assists in the fiscal operations of PIE programs, including working with CIE Operations and NAU Service Teams
  • Manages and maintains PIE administrative files, records and databases
  • Creates reports based on the information in the databases
  • Assists with PIE semester course functions in LOUIE including enrolling students, maintaining class scheduling, and inputting grades.
  • Maintains and updates PIE policies and procedures, student handbook, and faculty handbook
  • Prepares, distributes and reports on PIE program evaluations and surveys
  • Functions as the South Beaver Building manager, submitting work orders for building maintenance and repairs
  • Maintains welcoming environment for employees, students, and visitors
  • Maintains administrative and building calendars, schedules, and event planning
  • Oversees and maintains necessary learning resources, books, and materials at the PIE
  • Manages building equipment, including copy machine and building keys
  • Hires, trains, supervises, and evaluates student workers to assist with administrative duties.
  • Performs additional tasks as assigned
    Minimum Qualifications
    • A bachelor’s degree in a relevant field with three years of experience in education: international or TESL.
    • Demonstrated experience in operating across cultures.
    • Two years of experience in designing and offering courses/programs.
    • Any combination of experience that is equivalent to the above.

    Preferred Qualifications
    • A Master’s degree in TESOL, International Education, or other relevant field
    • Experience living and/or studying abroad for one year or more
    • Some experience with a language other than English.
    • Experience with conducting virtual courses, events and platforms.
    • Experience with office administration
    • Experience with grant writing
    • Experience with managing database and spreadsheet data

    Knowledge, Skills, & Abilities
    • Skill with the organization and implementation of academic English programs.
    • Ability to academically support students
    • Knowledge of rules, regulations, guidelines, and procedures related to NAU and Program in Intensive English semester and short-term academic programs.
    • Knowledge of office and administrative practices and principles.
    • Skill with using or learning computer software programs like Excel, Wordpress, BlackBoard Learn, or other similar programs
    • Ability to effectively communicate
    • Skill in collecting, evaluating and reporting on data to establish program priorities
    • Ability to initiate, problem solve, and make independent decisions
    • Ability to effectively work with and/or supervise others in a way that contributes to a positive work environment.
    • Acute awareness of cross-cultural communication styles and ability to respond to diverse situations in culturally appropriate ways and promote a diverse, inclusive environment.

    Background Information

    This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting.

    If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements.

    Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States.

    Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus and NAU-Fort Defiance as these campuses have on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities.

    If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.


    The budgeted salary amount is $48,000-$51,776.

    FLSA Status

    This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.


    This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the Human Resources benefits website. Classified Staff employees are in a probationary status for their first six months at NAU.

    NAU is a tobacco and smoke-free campus.

    Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.

    Learning and Development

    Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days. If your position includes the supervision of a benefit-eligible employee, we offer the NAU Supervisors Academy for you to complete within your first 2 years.

    Application Deadline

    July 28, 2021 at 11:59 p.m.

    How to Apply

    To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

    If you are an individual with a disability and need reasonable accommodation to participate in the hiring process please contact the Office of Equity and Access at: 928-523-3312/TDD - 928-523-1006 or PO Box 4083, Flagstaff AZ 86011.

    Equal Employment Opportunity

    Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

    EEO is the Law Poster and Supplements

    NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.


    Northern Arizona University (NAU) is a public university offering undergraduate, graduate, and professional degrees of high quality and societal value.  Students are at the center of the NAU experience, which is guided by a dedicated and distinguished faculty committed to teaching, individual engagement, and research excellence.

    Our educational programs are designed to prepare our students for personal and professional success after graduation.

    Whether they earn their degrees at our historic Flagstaff campus, regionally throughout Arizona, or online, we prepare our students to achieve their human potential in ways that serve the state, the region, the nation, and the world.

    If you can see yourself as part of a university community dedicated to its students and their success, NAU might be the right fit for you.

    Find Us
    PO Box 4113 Flagstaff, AZ 86011
    United States

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