Associate Academic Advisor

University of North Texas
Closing date
Oct 22, 2021

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Administrative Jobs
Academic Affairs, International Programs, Student Affairs, Academic Advising

Job Details

UNT System Overview:

Welcome to the University of North Texas System, or UNT World as we like to call ourselves. UNT World includes the University of North Texas in Denton, the University of North Texas at Dallas and the University of North Texas Health Science Center in Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region and we are committed to transforming lives and creating economic opportunity through education. We are growing with the DFW region, enrolling a record 47,000+ students across our system and awarding nearly 12,000 degrees each year.

Posting Title:

Associate Academic Advisor


UNT-CLASS-Student Services-120200

Job Location:


Full Time/Part Time:


Salary Information:

Salary Commensurate with Experience

Department Summary:

The mission of UNT’s College of Liberal Arts and Social Sciences is to kindle the thirst for truth, justice, and beauty; to foster cultural literacy and scientific investigation; and to cultivate thinking, speaking, and writing abilities characterized by clear expression and logically coherent, evidence-based arguments. We see these as the values, forms of knowledge, and skills most needed by citizens of a democracy and by productive members of the global workforce.

The College of Liberal Arts and Social Sciences Advising Office’s mission is to teach, assist, and empower students to define, clarify and achieve academic and personal goals through professional, caring service.

Position Overview:

This position is responsible for advising students on degree/program requirements and course scheduling. Maintains and updates student status records, transcript evaluations, degree plan audits, and graduation applications.

Minimum Qualifications:

Bachelor’s Degree

Knowledge, Skills and Abilities:

• Strong presentation skills; strong problem solving skills.
• Ability to learn and use a variety of simple to complex computer applications.
• Ability to communicate effectively with diverse populations verbally and in writing.
• Ability to develop and maintain effective working relationships.
• Ability to work independently.

Preferred Qualifications:

Experience working directly with college students.

Work Schedule:

Monday-Friday, 8:00 a.m. – 5:00 p.m.; some evenings, weekends

Driving University Vehicle:


Security Sensitive:

This is a security sensitive position

EEO Statement:

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.

Classification Title:

Associate Academic Advisor

Physical Requirements:

Talk or Hear


This position is responsible for advising students on degree/program requirements and course scheduling. Maintains and updates student status records, transcript evaluations, degree plan audits, and graduation applications.


Advising Policy: 1. Advises students regarding degree requirements and academic issues. 2. Approves/disapproves student requests regarding deadlines, policies & procedures (i.e. duplications, concurrent enrollment, P/NP, overload, study abroad, etc). 3. Evaluates progress to graduation. 4. Advises students on academic alert, probation & suspension.


Advising Communication with Students: 1. Corresponds with students concerning questions about degree requirements, transfer hours, etc via various forms of communication when the student is not present. 2. Provides information and answers questions for prospective students and parents. 3. Assists students with exploring other degree options or majors when necessary. 4. Advises students on ways to enhance and market their degree utilizing career-related resources. 5. Provides appropriate referrals to online and campus resources. 6. Serves as on-call advisor for the office serving all CLASS majors by answering phone calls, emails and seeing walkins and/or assisting at the front desk on an as-needed basis.


Advising Documentation: 1. Advises students in selecting courses for future terms using Advising Record. 2. Documents advising-related work in Salesforce.


Degree Planning: 1. Prepares, updates and checks degree audits, prioritizing VA, ROTC, Financial Aid and other exceptional degree audits. 2. Evaluates transfer work to determine degree audit applicability. 3. Confers with supervisor and faculty regarding course substitutions/memos. Makes changes in degree audits when discrepancies or substitutions occur.


Graduation Applications: 1. Processes graduation applications. Confers with supervisor when problems or questions arise before contacting students. 2. Advises students when problems or questions arise. Informs them of discrepancies, GPA and other requirements.


Orientations: 1. Assists & problem solves in College sessions. 2. Evaluates transfer course application toward University Core and CLASS Requirements. 3. Advises students at departmental advising sessions and registration as needed. 4. Conducts orientation presentations as needed.


Advising Related Responsibilities: 1. Assists in updating both three- and four-year plans, catalog copy and major-specific articulation guides. 2. Researches and recommends approval/disapproval of equivalency requests from Registrar’s Office. 3. Participates in recruitment programs for targeted populations (Eagle Landings, Preview Day, etc). 4. Reviews majors/degree program encoding in U.Achieve.


Leadership: 1. Assists with projects and programs as needed.


Cooperation & Professionalism: 1. Promotes good will with students and is effective in handling a variety of student situations. 2. Works in a professional cooperative manner with faculty and staff across campus. 3. Demonstrates an ability to be an effective team member of the office by assisting others when needed. 4. Performs all duties in a professional manner. 5. Participates in functions & events outside of the normal work schedule. 6. Greets all office visitors in a friendly, cooperative and helpful manner. 7. Participates in professional development opportunities.

Posting Number:


Quicklink for Posting:


Working at University of North Texas

Since 1890, the University of North Texas has been a catalyst for transformation for its students and the North Texas region. As the nation’s 26th largest public university, UNT is dedicated to providing an excellent educational experience to its 36,000 students while fueling the intellectual, economic and cultural progress of one of the largest, most dynamic regions in the United States.

A student-focused public research university, UNT graduates more than 8,500 students each year from its 12 colleges and schools and offers 97 bachelor’s, 82 master’s and 35 doctoral degree programs, many nationally and internationally recognized. As UNT’s strengths in science, engineering and technology grow, the university continues to nurture its core areas of distinction in music, education, social sciences, business, the arts and humanities. Leading Texas public universities in the number of Goldwater Scholars and designated a “Best in the West” university by The Princeton Review, UNT is known for its academic excellence.

By providing access, welcoming diversity and strengthening collaborations with our many educational, business and community partners, as well as building new partnerships across the globe, UNT's faculty and staff work each day to prepare students for the challenges they will meet in our changing world.

Fostering global understanding and promoting cultural appreciation are central to preparing tomorrow's successful global leaders. Our strategic international partnerships seek to improve quality of life, facilitate the exchange of ideas and culture, and allow for important research addressing global issues. UNT's campus benefits from a rich diversity of about 2,500 international students representing 140 countries.

UNT faculty produce groundbreaking research in a wide range of disciplines spanning the sciences, mathematics, engineering and technology while also making nationally recognized contributions in the arts and humanities. The College of Music is one of the nation’s best music colleges with an internationally respected jazz program. UNT has the oldest program in emergency administration and planning and a unique program in applied philosophy and environmental ethics.

UNT also is home to many national centers and institutes, including the Net-Centric Software and Systems Center — a National Science Foundation Industry/University Cooperative Research Center; the Center for Electronic Materials Processing and Integration; the Institute of Applied Science; the Center for Advanced Scientific Computing and Modeling; and the Center for the Study of Interdisciplinarity.

UNT has developed many state-of-the-art research facilities, such as the federally funded Center for Advanced Research and Technology, one of the nation’s most extensive facilities for powerful materials characterization and analysis; a high-performance computational facility; and a clean room/nanofabrication research facility (under construction). UNT’s research extends outside the academy as well, with field stations as close as a neighboring lake and as far away as southern Chile.

In addition, UNT is developing Discovery Park, a research park with technology incubator facilities on a 300-acre property near the main campus. The university also has developed a Design Research Center in the heart of the Dallas design district.

As the largest and most comprehensive university in the North Texas region, UNT is growing as a national leader in education, research and scholarship, student support and community engagement — the pillars of a great public research university. UNT’s ultimate mission is to give a green light to greatness by helping its students, region, state and nation excel.

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