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Sr Administrative Specialist

University of North Texas

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support, Student Affairs, Counseling
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Job Details

UNT System Overview:

Welcome to the University of North Texas System, or UNT World as we like to call ourselves. UNT World includes the University of North Texas in Denton, the University of North Texas at Dallas and the University of North Texas Health Science Center in Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region and we are committed to transforming lives and creating economic opportunity through education. We are growing with the DFW region, enrolling a record 47,000+ students across our system and awarding nearly 12,000 degrees each year.

Posting Title:

Sr Administrative Specialist


UNT-Counseling & Higher Education-132300

Job Location:


Full Time/Part Time:


Salary Information:


Department Summary:

UNT’s College of Engineering offers Bachelors, Masters and Doctoral degrees in various engineering disciplines. The College’s innovative curricula are taught by experienced faculty that will equip students with life-long learning skills in order to adapt as the industry changes and remain competitive in a global market.

Position Overview:

Administrative support for the Counseling & Human Development Center (CHDC). This involves coordinating the management of all clinic proceducres, working with student counseling interns’ schedule for evalution, client sessions and handles all cash/deposit for the clinc. Liason for handling client records and handling issues that are sensitive and confidential. Hire and supervise student assist and oversee all client and student schedules.

Minimum Qualifications:

Bachelor’s Degree and three years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training

Knowledge, Skills and Abilities:

• Exceptional customer service skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex
nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned
• Supervisory skills.

Preferred Qualifications:

* Experience in a position at the level of administrative specialist or higher.
* Experience with grants.
* Experience with the University policy and procedures.

Work Schedule:

Monday through Thursday 10:00-7:00 PM

Driving University Vehicle:


Security Sensitive:

This is a security sensitive position.

EEO Statement:

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.

Classification Title:

Sr Administrative Specialist

Physical Requirements:

Carrying, Lifting up to 10 pounds, Pulling , Pushing, Reaching, Writing, Talk or Hear, Ability to communicate


Provides support and coordinates procedures for the CHDC director, students, clients and faculty. Develop and maintain weekly computerized clinic schedule for coordinating clients with couseling practicum students, and room assignments for doctoral classroom.


Interview callers desiring clinic services from practicum students. Record information on intake and schedule client with appropriate practicum student. Insure appropriate security of all client files in accordance with American Counseling Association ethical guidelines, HIPPA confidentiality standards, departmental and university policy.


Collect fees for 80+ clients per week including; processing payments, making deposits and reconciling records of receipts for counseling services according to UNT Policy. Maintain accurate records of payments in client files and clinic budgeting records for revenue and expenditures of CHDC with COGNOS.


Provide administrative support for special projects or grants needed by students and clinic director. Generate grant reports for funding sources to aid in supporting clinic and director.


Open and close CHDC each day, unlocking doors and locking doors, securing equipment and all client files every evening. Ensure coverage of front desk and telephone continously during regular daytime hours. Provide new clients with orienting information such as availabilty of parking and CHDC policies and procedures. Acquire parking permits for community clients from university parking office.


Work with vendor on recording/video equipment. Coordinate repair of audio-visual equipment as needed. Keep records of equipment damages and repairs; inform clinc director and CHE main office of repair costs. Assist with keeping the depreciation budget and inventory records.


Interview, hire and maintain payroll for student workers assisting with clinic operations. Submit job postings, epars, assign duties for student assistants, and approve bi-weekly timesheets in EIS. Assist GA’s in maintaining schedules, work assignments and monitoring requirments of the clinic. Evaluate student asst. performance in collaboration with clinic director.


Coordinate, process and follow purchase orders,work orders, Pcard transations, IDO’s, and ABA’s for necessary clinic supplies. Monitor and maintain stock of all CHDC Assessment forms needed in the clinic.


Maintain budgeting records for revenue and expenitures of clinic through the COGNOS system and review budget monthly with clinic director. Assist in maintaining budget for course/equipment fee.

Posting Number:


Special Instructions to Applicants:

Applicants must submit a resume and cover letter with their on line application.

Quicklink for Posting:


Working at University of North Texas

Since 1890, the University of North Texas has been a catalyst for transformation for its students and the North Texas region. As the nation’s 26th largest public university, UNT is dedicated to providing an excellent educational experience to its 36,000 students while fueling the intellectual, economic and cultural progress of one of the largest, most dynamic regions in the United States.

A student-focused public research university, UNT graduates more than 8,500 students each year from its 12 colleges and schools and offers 97 bachelor’s, 82 master’s and 35 doctoral degree programs, many nationally and internationally recognized. As UNT’s strengths in science, engineering and technology grow, the university continues to nurture its core areas of distinction in music, education, social sciences, business, the arts and humanities. Leading Texas public universities in the number of Goldwater Scholars and designated a “Best in the West” university by The Princeton Review, UNT is known for its academic excellence.

By providing access, welcoming diversity and strengthening collaborations with our many educational, business and community partners, as well as building new partnerships across the globe, UNT's faculty and staff work each day to prepare students for the challenges they will meet in our changing world.

Fostering global understanding and promoting cultural appreciation are central to preparing tomorrow's successful global leaders. Our strategic international partnerships seek to improve quality of life, facilitate the exchange of ideas and culture, and allow for important research addressing global issues. UNT's campus benefits from a rich diversity of about 2,500 international students representing 140 countries.

UNT faculty produce groundbreaking research in a wide range of disciplines spanning the sciences, mathematics, engineering and technology while also making nationally recognized contributions in the arts and humanities. The College of Music is one of the nation’s best music colleges with an internationally respected jazz program. UNT has the oldest program in emergency administration and planning and a unique program in applied philosophy and environmental ethics.

UNT also is home to many national centers and institutes, including the Net-Centric Software and Systems Center — a National Science Foundation Industry/University Cooperative Research Center; the Center for Electronic Materials Processing and Integration; the Institute of Applied Science; the Center for Advanced Scientific Computing and Modeling; and the Center for the Study of Interdisciplinarity.

UNT has developed many state-of-the-art research facilities, such as the federally funded Center for Advanced Research and Technology, one of the nation’s most extensive facilities for powerful materials characterization and analysis; a high-performance computational facility; and a clean room/nanofabrication research facility (under construction). UNT’s research extends outside the academy as well, with field stations as close as a neighboring lake and as far away as southern Chile.

In addition, UNT is developing Discovery Park, a research park with technology incubator facilities on a 300-acre property near the main campus. The university also has developed a Design Research Center in the heart of the Dallas design district.

As the largest and most comprehensive university in the North Texas region, UNT is growing as a national leader in education, research and scholarship, student support and community engagement — the pillars of a great public research university. UNT’s ultimate mission is to give a green light to greatness by helping its students, region, state and nation excel.

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