Administrative Specialist

Employer
University of North Texas
Location
Denton
Closing date
Oct 14, 2021

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support

Job Details

UNT System Overview:

Welcome to the University of North Texas System, or UNT World as we like to call ourselves. UNT World includes the University of North Texas in Denton, the University of North Texas at Dallas and the University of North Texas Health Science Center in Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region and we are committed to transforming lives and creating economic opportunity through education. We are growing with the DFW region, enrolling a record 47,000+ students across our system and awarding nearly 12,000 degrees each year.

Posting Title:

Administrative Specialist

Department:

UNT-English-121600

Job Location:

Denton

Full Time/Part Time:

Full-Time

Salary Information:

$29,000.00

Department Summary:

The study of English language and literature provides students with an intellectual foundation that will permanently enrich their lives and prepare them for a wide variety of professional paths. Our department features courses in British, American, and anglophone literature; in the art of poetry, fiction, and creative non-fiction; and in rhetoric and composition. All of these classes foster intellectual independence and help students to develop the skills of thinking critically, reading deeply, and writing clearly.

Position Overview:

This position provides administrative support and performs customer service tasks for the English Department and its students, callers, and visitors.

Minimum Qualifications:

Associate’s degree and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities:

• Exceptional customer service skills.
• Intermediate Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications:

The preferred candidate will possess the following additional qualifications: * Knowledge of UNT policies, procedures, and practices. * Experience in higher education. * Knowledge of 9.2 Chart of Accounts, COGNOS, ePRO, EIS, and p-Cards.

Work Schedule:

8:00 am to 5:00 pm Monday through Friday.

Driving University Vehicle:

No

Security Sensitive:

This is a security sensitive position

EEO Statement:

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.

Classification Title:

Administrative Specialist

o:

Performs tasks for department chair, associate chair, administrative coordinator, undergraduate advising office, and visitors.

o:

Processes requests for travel and departmental travel reimbursements. Makes lodging arrangements for gues speakers, candidates and other visitors.

o:

Assists with ePARs for adjuncts and other positions, files all instructor’s documentation in the Chair’s office. Processes all adjunct documentation.

o:

Performs a significant amount of purchasing for the English Department, specifically P-Card and purchase orders – equipment, supplies, services, travel, memberships, images, speaker and lodging reimbursements. Maintains budget tracking sheets.

o:

Maintains the department website.

o:

Prepares SPOT course evaluations.

o:

Maintains strict confidentiality regarding student, staff, and faculty records.

o:

Responsible for all departmental event receptions.

o:

Works with LPAC and PAC chairs to compile, package and duplicate materials as required. For promotion & tenure, prepares review packages and mails them to outside reviewers. Collects annual updates from all tenure-track instructor.

o:

Assists Administrative Coordinator in managing and tracking equipment. Surpluses abandoned items. Ensures Property Custody forms for off-site equipment are completed before it is released the the faulty member.

Posting Number:

S2381P

Quicklink for Posting:

https://jobs.untsystem.edu/postings/47936

Organization

Working at University of North Texas

Since 1890, the University of North Texas has been a catalyst for transformation for its students and the North Texas region. As the nation’s 26th largest public university, UNT is dedicated to providing an excellent educational experience to its 36,000 students while fueling the intellectual, economic and cultural progress of one of the largest, most dynamic regions in the United States.

A student-focused public research university, UNT graduates more than 8,500 students each year from its 12 colleges and schools and offers 97 bachelor’s, 82 master’s and 35 doctoral degree programs, many nationally and internationally recognized. As UNT’s strengths in science, engineering and technology grow, the university continues to nurture its core areas of distinction in music, education, social sciences, business, the arts and humanities. Leading Texas public universities in the number of Goldwater Scholars and designated a “Best in the West” university by The Princeton Review, UNT is known for its academic excellence.

By providing access, welcoming diversity and strengthening collaborations with our many educational, business and community partners, as well as building new partnerships across the globe, UNT's faculty and staff work each day to prepare students for the challenges they will meet in our changing world.

Fostering global understanding and promoting cultural appreciation are central to preparing tomorrow's successful global leaders. Our strategic international partnerships seek to improve quality of life, facilitate the exchange of ideas and culture, and allow for important research addressing global issues. UNT's campus benefits from a rich diversity of about 2,500 international students representing 140 countries.

UNT faculty produce groundbreaking research in a wide range of disciplines spanning the sciences, mathematics, engineering and technology while also making nationally recognized contributions in the arts and humanities. The College of Music is one of the nation’s best music colleges with an internationally respected jazz program. UNT has the oldest program in emergency administration and planning and a unique program in applied philosophy and environmental ethics.

UNT also is home to many national centers and institutes, including the Net-Centric Software and Systems Center — a National Science Foundation Industry/University Cooperative Research Center; the Center for Electronic Materials Processing and Integration; the Institute of Applied Science; the Center for Advanced Scientific Computing and Modeling; and the Center for the Study of Interdisciplinarity.

UNT has developed many state-of-the-art research facilities, such as the federally funded Center for Advanced Research and Technology, one of the nation’s most extensive facilities for powerful materials characterization and analysis; a high-performance computational facility; and a clean room/nanofabrication research facility (under construction). UNT’s research extends outside the academy as well, with field stations as close as a neighboring lake and as far away as southern Chile.

In addition, UNT is developing Discovery Park, a research park with technology incubator facilities on a 300-acre property near the main campus. The university also has developed a Design Research Center in the heart of the Dallas design district.

As the largest and most comprehensive university in the North Texas region, UNT is growing as a national leader in education, research and scholarship, student support and community engagement — the pillars of a great public research university. UNT’s ultimate mission is to give a green light to greatness by helping its students, region, state and nation excel.

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