Accountant, Accounts Payable

Wake Forest University
Winston Salem, NC
Closing date
Oct 23, 2021

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Administrative Jobs
Institutional & Business Affairs, Business & Financial Management

Job Details

Job location: Winston Salem, NC

Employment Type: Full-time
Posted data: 2021-07-14
Req: R0003593
Please note:
  • Additional documentation must be added at the bottom of the third screen under the "My Experience."
  • Internal candidates must apply via the internal career portal. Do not proceed with your application from this website.
  • DO NOT complete the application without the required attachments as you will be unable to edit your application.
** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.

Job Description Summary

In direct support to the Director, Procurement & Payment Services, the Accountant is responsible for thorough knowledge of Generally Accepted Accounting Principles and federal and state tax regulations in support of the procure-to-pay functional process. This position is responsible for the federal and state filings of 1099 MISC, NEC, and limited 1099-Rs. In addition, this positon is responsible for NC state sales/use, receipt, and personal service taxes. Additionally, this position prepares, reviews, and analyzes account reconciliations and journal entries pertaining to the procure-to-pay process, which can assist in forecasting for financial reporting and cash management processes. Responsible for assisting the Director, Procurement & Payment Services with any special projects by demonstrating the employee’s knowledge and willingness to implement efficiencies or process changes.

Job Description

Essential Functions:

  • Prepares and files tax filings for the following: Receipt Tax, Personal Service Tax, Sales and Use Tax, and Amusement Tax, and Sales and Use Tax Refund.
  • Manages the annual 1099-MISC and NEC processes, including tax research on law changes and obtaining proper tax forms for filing.
  • Provides annual information to Tax Department in support of Accounts Payable data filed on the University’s Form 990.
  • Prepares and analyzes monthly account reconciliations for various accounts, including a comparative trial balance analysis for management, and working with appropriate individuals to resolve any discrepancies.
  • Compiles, files, and ensures compliance with escheat filings.
  • Reviews accounts payable transactions totaling $10k and greater for University compliance.
  • Completes processes related to payments, such as stop payments, bank transfers, and backup for initiation of wire/ACH transfers.
  • Assists internal and external auditors with documentation needed in support of audits or reviews.
  • Reviews supplier data for compliance with sales and use tax setup and 1099 setup.
  • Assists with mid-year and year-end fiscal close processes by preparing necessary journal or accrual entries, analyzing certain account codes by preparing reconciliations, and comparison of data from previous fiscal year for anomalies and reports those to Financial Accounting and Reporting and the Director, Procurement & Payment Services.
  • Prepares monthly journal entries for month-end close (multiple charts).
  • Analyzes data to:
    • Find potential matches between Payroll and Payment Services (Accounts Payable) and rectifies any potential issues
    • Find discrepancies in posting of transactional data related to Payment Services.
  • Maintains a strong relationship with campus partners, Payroll, and our financial reporting teams.
  • Maintains quality service by supporting and demonstrating excellent customer service standards, analyzing and resolving customer service obstacles and recommending improvements.
  • Communicates with the campus community on uncleared advances, outstanding tax documentation, or other outstanding procure-to-pay transactions, specifically those relating to potential taxable income.
  • Suggests improvements in processes to increase efficiency and effectiveness of processes.
  • Promotes social responsibility programs and improves the University’s awareness, engagement, and support of global citizenship and community outreach initiatives.
  • Identifies root causes to procure-to-pay issues; identifies and implements solutions.
  • Any other duties as assigned.

Required Education, Certification, Knowledge, Skills, Abilities:

  • Bachelor's degree in accounting or finance, plus three years of related experience, or an equivalent combination of education and experience.
  • Strong experience with federal and state tax regulations
  • Strong analytical and decision-making abilities.
  • Strong technical and business writing and presentation skills.
  • Strong organizational and problem solving skills.
  • Ability to work positively in a demanding, fast-paced, team-oriented environment – both independently as well as collaboratively.
  • Ability to handle sensitive information in a confidential manner.
  • Proficiency in MS Office (Excel, Word, PowerPoint) and Google Workspace.

Preferred Education, Certification, Knowledge, Skills, Abilities:

  • Experience in a higher education environment.
  • Experience with the Workday Financial Management solution.
  • Experience within a highly regulated procure-to-pay environment

Supervisory/Scope Responsibility:



This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

Additional Job Description

Time Type Requirement

Full timeNote to Applicant:This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.


Wake Forest University, formed in 1834, has experienced decades of growth and innovation.  WFU is a distinctive university that combines a liberal arts core with graduate and professional schools and innovative research programs.  The University embraces the teacher-scholar ideal, which prizes the personal interaction between students and faculty.  It is a place where exceptional teaching, fundamental research and discovery, and the engagement of faculty and students in the classroom and the laboratory are paramount.

Wake Forest University is a community that seeks the enlightenment and freedom which come through diligent study and learning. Its higher goal, however, is to give life to the University motto "Pro Humanitate," as members translate a passion for knowledge into compassionate service. The community shares a tradition that embraces freedom and integrity and acknowledges the worth of the individual. The heritage, established by the school's founders and nurtured by succeeding generations, promotes a democratic spirit arising from open-mindedness and discourse. Wake Forest fosters compassion and caring for others. Its collective strength and character are derived from the values and distinctive experiences of each individual; therefore, it affirms the richness of human intellect and culture and its contribution to knowledge, faith, reason, and dialogue. Furthermore, it strives toward a society in which good will, respect, and equality prevail. To that end, Wake Forest University rejects hatred and bigotry in any form and promotes justice, honor, and mutual trust.​

The University is comprised of:  the undergraduate college, Graduate School of Arts and Sciences, School of Business, School of Divinity, School of Law, and School of Medicine (located on the Bowman Gray campus with Wake Forest University Baptist Medical Center) and today enrolls about 4,846 undergraduates and 2,823 students in graduate programs at its principal location, the Reynolda campus.  Students at Wake Forest University enjoy a great deal of access to and interaction with world-class faculty both in and out of the classroom setting with a student-faculty ratio of 11:1.  Wake Forest employs approximately 2,772 full and part-time faculty and staff.

Wake Forest is a collegiate university offering a vibrant, intellectual community with a rich cultural life, an impressive array of facilities, and a strong athletics program competing in the fifteen-team Atlantic Coast Conference (ACC).  Since its founding, the university has adopted the motto “pro humanitate,” which is exemplified by a deep institutional commitment to public service and engagement with the world. Wake Forest has a strong commitment to holistic, eight-dimensional well-being for students, faculty and staff as evidenced in the Thrive initiative.

Winston-Salem, NC

Wake Forest is located in Winston-Salem, NC, a beautiful, mid-sized city centrally located in the Piedmont-Triad region of North Carolina.  Winston-Salem is a family-friendly city with high quality schools, numerous outdoor recreational activities and events, and is known for its vibrant and thriving arts scene.

Winston-Salem residents enjoy close proximity to the beautiful Blue Ridge Mountains (1.5 hours) and Atlantic beaches (4 hours), a moderate climate with four distinct seasons, a very reasonable cost of living, and an eclectic variety of restaurants, wine bars, and breweries for dining with friends and family.  Winston-Salem offers many of the amenities of a large city but with the sense of community and quality of life of a smaller town (

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