Job location: Winston Salem, NC Employment Type:
Full-time Posted data:
- Additional documentation must be added at the bottom of the third screen under the "My Experience."
- Internal candidates must apply via the internal career portal. Do not proceed with your application from this website.
- DO NOT complete the application without the required attachments as you will be unable to edit your application.
** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.Job Description Summary
In direct support to the Director, Procurement & Payment Services, the Accountant is responsible for thorough knowledge of Generally Accepted Accounting Principles and federal and state tax regulations in support of the procure-to-pay functional process. This position is responsible for the federal and state filings of 1099 MISC, NEC, and limited 1099-Rs. In addition, this positon is responsible for NC state sales/use, receipt, and personal service taxes. Additionally, this position prepares, reviews, and analyzes account reconciliations and journal entries pertaining to the procure-to-pay process, which can assist in forecasting for financial reporting and cash management processes. Responsible for assisting the Director, Procurement & Payment Services with any special projects by demonstrating the employee’s knowledge and willingness to implement efficiencies or process changes.Job Description
- Prepares and files tax filings for the following: Receipt Tax, Personal Service Tax, Sales and Use Tax, and Amusement Tax, and Sales and Use Tax Refund.
- Manages the annual 1099-MISC and NEC processes, including tax research on law changes and obtaining proper tax forms for filing.
- Provides annual information to Tax Department in support of Accounts Payable data filed on the University’s Form 990.
- Prepares and analyzes monthly account reconciliations for various accounts, including a comparative trial balance analysis for management, and working with appropriate individuals to resolve any discrepancies.
- Compiles, files, and ensures compliance with escheat filings.
- Reviews accounts payable transactions totaling $10k and greater for University compliance.
- Completes processes related to payments, such as stop payments, bank transfers, and backup for initiation of wire/ACH transfers.
- Assists internal and external auditors with documentation needed in support of audits or reviews.
- Reviews supplier data for compliance with sales and use tax setup and 1099 setup.
- Assists with mid-year and year-end fiscal close processes by preparing necessary journal or accrual entries, analyzing certain account codes by preparing reconciliations, and comparison of data from previous fiscal year for anomalies and reports those to Financial Accounting and Reporting and the Director, Procurement & Payment Services.
- Prepares monthly journal entries for month-end close (multiple charts).
- Analyzes data to:
- Find potential matches between Payroll and Payment Services (Accounts Payable) and rectifies any potential issues
- Find discrepancies in posting of transactional data related to Payment Services.
- Maintains a strong relationship with campus partners, Payroll, and our financial reporting teams.
- Maintains quality service by supporting and demonstrating excellent customer service standards, analyzing and resolving customer service obstacles and recommending improvements.
- Communicates with the campus community on uncleared advances, outstanding tax documentation, or other outstanding procure-to-pay transactions, specifically those relating to potential taxable income.
- Suggests improvements in processes to increase efficiency and effectiveness of processes.
- Promotes social responsibility programs and improves the University’s awareness, engagement, and support of global citizenship and community outreach initiatives.
- Identifies root causes to procure-to-pay issues; identifies and implements solutions.
- Any other duties as assigned.
Required Education, Certification, Knowledge, Skills, Abilities:
- Bachelor's degree in accounting or finance, plus three years of related experience, or an equivalent combination of education and experience.
- Strong experience with federal and state tax regulations
- Strong analytical and decision-making abilities.
- Strong technical and business writing and presentation skills.
- Strong organizational and problem solving skills.
- Ability to work positively in a demanding, fast-paced, team-oriented environment – both independently as well as collaboratively.
- Ability to handle sensitive information in a confidential manner.
- Proficiency in MS Office (Excel, Word, PowerPoint) and Google Workspace.
Preferred Education, Certification, Knowledge, Skills, Abilities:
- Experience in a higher education environment.
- Experience with the Workday Financial Management solution.
- Experience within a highly regulated procure-to-pay environment
This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.Additional Job DescriptionTime Type Requirement
Full timeNote to Applicant:
This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.