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Senior Program Assistant ([email protected]) Evenings and Weekends

Employer
Dutchess Community College
Location
Poughkeepsie, NY

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Job Details

Category:: Administration
Department:: DCC-Fishkill
Locations:: Poughkeepsie, NY
Posted:: Jul 14, 2021
Closes:: Open Until Filled
Type:: Full-time
Position ID:: 133535

About Dutchess Community College:


Dutchess Community College is located in Poughkeepsie, at the center of New York's beautiful and historic Hudson River Valley. Just 90 miles south of Albany and 80 miles north of Manhattan, the area is renowned for historic landmarks (including the home and museum of Franklin Delano Roosevelt, Eleanor Roosevelt's Val-Kill retreat and the Samuel Morse estate), the Walkway Over the Hudson, scenic hiking and biking trails, educational institutions including Vassar and Marist Colleges, SUNY New Paltz and the Culinary Institute of America, restaurants, festivals and more.


Dutchess Community College's new facility offers a state-of-the-art learning environment, flexible scheduling options and ample parking, as well as the additional convenience afforded by its location at 461 Rt. 9 - right at the intersection of Route 9 and Interstate 84.


Serving both traditional students and those starting or returning to college, DCC @ Fishkill is a vibrant and transformative teaching and learning environment offering a range of programs for personal, professional and career development. With an enhanced focus on the academic areas of business, hospitality, criminal justice and information technology, the facility also provides a host of student support services including advising and workforce development resources.



Job Description:


This is a mid-level position responsible for providing direct support to a program or service. The position is found across a variety of offices and departments and requires the performance of various program support activities in addition to more routine clerical work. The incumbent typically has significant interaction with a variety of internal staff or people from outside the unit to provide detailed information and to resolve certain problems. The incumbent is often the expert in the subject area, or has responsibility for the day-to-day operation of the service. The position differs from Program Assistant and Principal Program Assistant in that it generally falls between the two titles in areas such as complexity of program, independence, number of individuals supervised, and overall impact of the service. Work is performed fairly independently under prescribed guidelines, with unusual or precedent changing problems referred to the supervisor. The position may be responsible for supervising the work of a small group of lower level employees, including performance, counseling, appraisals and scheduling for coverage.


Typical work activities for incumbents in this title include those listed below in addition to those work activities performed by lower level clerical support titles. They are indicative of the level and types of activities performed by incumbents in this title. They are not meant to be all inclusive and do not preclude a supervisor from assigning activities not listed which could reasonably be expected to be performed by an employee in this title.


Specializes in providing services for an internally or externally focused program such as mail collection and distribution management, payroll and benefit time tracking, workers compensation and health insurance, etc.;


Maintains databases and program related files and documents; prepares reports on activities; Reviews changes in requirements and regulations and assists in developing appropriate changes in procedures;


Acts as a resource for other staff, the public, and clients in the area of program specialization;


makes decisions on non-routine questions;


Prepares and maintains procedure manuals;


Collects, researches and summarizes information from various sources and compiles for action by professional staff;


Attends specialized training in area of expertise;


May assist in the preparation and maintenance of budget by tracking funds to identify shortfalls, overruns, transferring funds and preparing quarterly reports;


May act as a secretary to an administrator or provide clerical support to a unit; May direct the work of a small staff involved in the program.




Requirements:


Knowledge of the rules and procedures of a specific program or service necessary to act as a resource and independently perform the work activities associated with that program;


Knowledge of rules and procedures for processing paperwork related to all office activities necessary to adapt to changes in regulations and modify existing systems;


Knowledge of office practices necessary for dealing with staff, vendors and the public, filing and retrieving information and compiling and analyzing information;


Knowledge of computational skills to monitor unit activity, track budget accounts and oversee the purchase of supplies and equipment;


Knowledge of software packages for word processing to produce a variety of reports and correspondence and for spreadsheets and database management to track information;


Knowledge of supervisory practices including scheduling, organizing workflow, resolving problems, and evaluating staff performance;


Skill in operating office equipment to produce work accurately and efficiently;


Ability to act independently in carrying out the daily functions of a program or service;


Ability to speak knowledgeably and with authority about program functions and to advise staff on how to address situations that occur;


Ability to gather, compile and evaluate information and records, prepare reports and make recommendations based on an analysis of data collected;


Personal characteristics necessary to perform the duties of the position; Physical condition commensurate with the demands of the position.


Minimum Qualifications:


A. Graduation from a regionally accredited or New York State registered college or university with an Associate' s Degree and one year of full-time general office work experience which involved public contact and keyboarding;


or


B Graduation from high school or possession of a high school equivalency diploma and three years of full-time general office work experience which involved public contact and keyboarding;


or


An equivalent combination of training and experience as defined by the limits of


(A) and (B) above.



Additional Information:


The Senior Program Assistant position is a civil service non-competitive title, Grade 10, with the starting hourly rate of $20.90.


It is an hourly position at [email protected] The work schedule is 5:30 p.m. - 10:00 p.m., Monday through Thursday;


8:00 a.m. - 5:00 p.m., Saturdays.


DCC is an AA/EOE employer. Dutchess Community College (College) as part of The State University of New York, in its continuing effort to seek equity in education and employment, and in support of federal and state anti-discrimination legislation, has adopted a policy to provide an educational and employment environment free from unlawful discrimination on the basis of race, color, national origin, religion, creed, age, sex, sexual orientation, disability, gender identity, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction.



Application Instructions:


In order to be considered for this position your will need to complete the Dutchess County Employment and Examination Application which can be found at


www.dutchessny.gov/Departments/Human-Resources/Docs/employment-and-examination-application.pdf .


Applications can be emailed to [email protected] or sent by mail to DCC Human Resources, 53 Pendell Road, Poughkeepsie NY 12601.


This application is used to apply for a civil service examination or job opening that has been announced. The candidate should read the examination or recruitment announcement prior to completing this application to determine the required minimum qualifications for the position. Please read the instructions carefully. Further information can be found under "General Exam Info" and "Important Exam Info" under Dutchess County Department of Human Resources.


DCC is committed to the principle of diversity and encourages applications from women, minorities, veterans, the disabled and all others (AA/EOE).


Dutchess Community College is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.


Company

Working at Dutchess Community College 

Dutchess Community College has been in Dutchess County for more than 50 years. We have the reputation of being the best community college in the state for academic excellence and the success of our graduates. Students who transfer to a four-year school after Dutchess do better and graduate at a higher rate than students who transfer from other colleges. Plus, we currently have the lowest tuition of any college or university in the state.

Our main campus is in Poughkeepsie, with a major extension site in Wappingers Falls. Students can also take DCC classes at high schools throughout the county.

We offer associate degrees and certificates in more than 60 program areas. Some of these programs are occupationally-oriented, designed to provide the skills students need to enter the job market immediately upon graduation. Other programs are designed to provide the first two years' of study toward a bachelor’s degree at a four-year college or university. The certificate programs provide a condensed program in a particular field of study and usually can be completed in one or two semesters of study.

There are three different types of degrees from which students can choose:

The Associate in Arts Degree (A.A.) is used primarily for transfer programs that lead to the bachelor of arts degree at a four-year college or university. It may be used for general liberal arts programs.

The Associate in Science Degree (A.S.) may be used for certain occupationally-oriented studies, but is primarily designed to serve science or professionally-related programs that lead to transfer to a bachelor of science degree at a four-year college or university.

The Associate in Applied Science Degree (A.A.S.) is structured as an occupationally-oriented degree. However, it may be appropriate as a transfer degree to certain types of specialized baccalaureate program such as the bachelor's of technology.

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