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Coordinator II – Special Events Coordinator

Employer
Sam Houston State University
Location
Huntsville, TX
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Job Details

Requisition:

202100231S

Title:

Coordinator II – Special Events Coordinator

FLSA status:

Exempt

Hiring Salary:

$3,128 – $4,568 per month

Occupational Category:

Professional

Department:

Office of the President

Open Date:

07/15/2021

Open Until Filled:

Yes

Educational and Experience Requirement:

Bachelor’s Degree in public relations, marketing, advertising, business or a related field. Two years of increasingly responsible special event and/or project-management experience. Additional experience may be considered in lieu of education.

Nature & Purpose of Position:

Coordinates a portfolio of university events furthering Sam Houston State University’s Presidential engagement efforts. Collaborates with other key university partners, leadership and external constituents. Oversees social media for the President’s Office.

Primary Responsibilities:

Independently coordinates and project-manages the logistics, marketing, and arrangements necessary to execute special events for the President’s Office, to include, but not limited to: the annual Golden Circle Reunion, Retired Faculty and Staff Luncheon, and the President’s annual Fall Festival. Responsible for budget management related to these events including tracking expenses, revenue and sponsorships. Project management includes production timeline creation, coordination and oversight of related event meetings, event marketing, design, vendor management, registration, giveaways, event coordination, volunteer management, briefing management, hosting and event execution, and post event budget reconciliation and wrap-up. Employs effective follow-up systems to ensure all deadlines are met. Creates and maintains positive working relationships with university partners, vendors, donors, alumni and external constituents. Constantly conducts research and identifies new industry trends and standards. Recommends, develops and implements new methods to enhance the quality of events. Manages the events RSVP phone line and email box for all events occurring in the President’s Office. Responsible for tracking and logging all event RSVPs. Follows up with phone calls and/or emails to guests who have RSVP’d and reaches out to guests who have questions or have not responded by the deadline. Coordinates with hauling, moving and storage to ensure all needs are met for event set-up and tear down in managed buildings. Manages key check out/check in process for buildings. Leads holiday decorating efforts in managed buildings. Coordinates catering needs for food, beverage, and linens using the online system. Coordinates miscellaneous event duties, including but not limited to: placement of name tags, place cards, menu cards and programs at events, reserving golf carts, ordering and setting up event décor and floral, ordering gifts or gift baskets for guests; sending or delivering gifts or gift baskets to the proper location, running errands to obtain miscellaneous event needs, ordering plaques or trophies for special speakers or guests being honored, setting up presentations for events or meetings, taking and preparing minutes for meetings, sending photos to guests that attended events, and mailing tickets and event passes to guests. May serve on various committees on campus. Performs other related duties as assigned.

Other Specifications:

Knowledge of local, state, and federal laws. Ability to supervise business functions. Communicates with other university departments, personnel, and other agencies.
Position requires some work during the evening and on weekends as needed for events.

Full Time Part Time:

Full Time

Quicklink:

https://shsu.peopleadmin.com/postings/27980

EEO Statement:

Sam Houston State University is an Equal Employment Opportunity/Affirmative Action Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, religion, sex, national origin, age, veteran status, disability status, sexual orientation, pregnancy, or gender identity or expression. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security sensitive positions at SHSU require background checks in accordance with Education Code § 51.215.

Organization

About Sam Houston State University

For more than 140 years, Sam Houston State University has been preparing students for meaningful lives of achievement. Its motto, "The measure of a Life is its Service," resonates among its 22,000 students, eight colleges and well beyond its historical roots through research, creative endeavors, service learning, volunteering and more.

SHSU is an inclusive institution whose mission is to provide high quality education, scholarship, and service to students. With over 90 bachelor degrees, 50 master’s, and 11 doctoral programs—including the nation’s first Ph.D. in forensic science, SHSU provides an exceptional college experience for every student: traditional or non-traditional; first generation; international; or online.

Service to self and others is paramount at SHSU and reflected in all university organizations and programs. In fact, the university was named to USA Today’s Top 50 in the U.S. for “commitment to civic engagement and global awareness,” in addition to being classified a "Community Engaged Campus" by the Carnegie Commission on Higher Education. This honor, bestowed to only 311 public institutions nationwide, acknowledges the university's significant commitment to service.

Sam Houston State University has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas, Huntsville provides area residents with a sense of community and belonging, although just an hour drive north of Houston. 

SHSU is an Equal Employment Opportunity/Affirmative Action Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, religion, sex, national origin, age, veteran status, disability status, sexual orientation, pregnancy, or gender identity or expression. Sam Houston State University is an "at will" employer. Employees with a contract will have additional terms and conditions. Security sensitive positions at SHSU require background checks in accordance with Education Code § 51.215. SHSU is committed to promoting a campus culture that embraces diversity and inclusion. The University acknowledges and values our responsibility to cultivate an equitable and inclusive environment where students, faculty, staff, and community recognize the benefits of collaboration and mutual respect through diverse identities and experiences.

Member The Texas State University System  

Find Us
Website:
Telephone
936-294-1070
Location
1905 University Avenue
Huntsville
TX
77340
United States
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