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Disbursements/Accounts Payable Manager

Employer
University of Maryland Baltimore
Location
Baltimore, MD

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Administrative Jobs
Institutional & Business Affairs, Business & Financial Management
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Job Description
The University of Maryland, Baltimore (UMB) Office of the Controller is seeking a Manager, Disbursements to oversee the University's disbursement activities.

UMB offers a comprehensive and competitive benefits package to eligible employees. This position receives an annual leave package starting with 22 accrued vacation days, 14 floating and observed holidays, 15 sick days, and 3 personal days; comprehensive health insurance and retirement options; professional learning and development opportunities; flexible schedules and teleworking options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.

In the Fall of 2021, UMB will require all faculty, staff, and students to be vaccinated against COVID-19. Exemptions for medical or religious reasons will be processed through Human Resources. 

Primary Duties:

  • Manage a team of disbursements specialists that process all invoice payments through the State of Maryland General Accounting Division (GAD) and the general working fund.
  • Manage daily disbursement activities and ensure documentation of work performed, timely and accurate payment of invoices; make suggestions for improvement in a clear, accurate, and technically concise manner.
  • Review system data to ensure received transactions are fully processed through the systems.
  • Perform complex account analyses to ensure transactions are recorded properly in the general ledger.
  • Understand and troubleshoot the general ledger and payables sub-ledger accounting of all disbursements transactions within the UMB financial system and within the state financial system.
  • Work with principal investigators, faculty, or staff members to identify potential ledger discrepancies between financial system and departmental records.
  • Perform accounting functions such as journal entries (i.e. debit memos), year-end transactions, reconciliations, and other assigned tasks.
  • Communicate with UMB units and external agencies on matters related to disbursements and work with the Director and staff members to resolve issues.
  • Follow up with UMB units and external agencies to ensure that issues are resolved.
  • Oversee and approve supplier (i.e. vendor) updates.
  • Ensure compliance with applicable Federal, State, University System of Maryland, and UMB policies and procedures.
  • Assist the Director of Disbursements in ensuring tax compliance related to disbursements and preparing the various filing reports.
  • Assist the Director of Disbursements in the development and implementation of university-wide training programs as needs are identified.
  • Keep management informed of work progress and improvements.
  • Perform such administrative duties as staff supervision, monitoring and granting leave requests, personnel actions, and performance evaluations.
  • Define and monitor critical path activities, resolve issues and escalate complex matters as needed to the appropriate contact(s).
  • Delegate tasks when appropriate.
  • Use analytical methods and guidance from the Director to assess staff productivity and to measure staff performance.
  • Cultivate a cohesive working environment to support UMB goals, objectives, and core values.
    • Perform other duties as assigned.


Qualifications
Education:  Bachelor's in Accounting, Finance, or Business Administration

Experience: Five (5) years of disbursements accounting management is required. Experience in a large research university or government setting and experience with Oracle Cloud Financials is preferred.

Supervisory Experience: Three (3) years of direct management involved in recruitment, training, and professional development of staff.

Other: Designated as an essential employee who may be required to work on non-business days or outside of normal hours in orde to ensure the continuity of operations for disbursements services.

Knowledge, Skills, and Abilities:

    Knowledge of governmental accounting standards and fund accounting. Strong leadership skills. Ability to motivate and direct subordinates. Ability to interact with senior leadership, large groups of individuals, and working with diverse individuals. Accomplishes responsibilities by applying specialized and theoretical knowledge, principles, and concepts of accounts payable normally acquired through advanced education or specialized training. Resolves issues and significant matters on behalf of management by utilizing independent judgment, discretion, creativity, and analytical thinking. Contributes to development and evaluation of goals and objectives. Creates solutions to ensure legal and policy compliance. May supervise, mentor, or coordinate work of others (positions that supervise are responsible for service delivery, quality assurance, and employee performance). May independently manage or administer programs, processes, projects, or resources. Applies advanced, expert level knowledge, concepts, principles, and skills. Substantial latitude in decision-making. Sets goals and objectives to align with defined strategy. Informs supervisor of progress. Works on ambiguous matters generally without precedent or structure and independently develops standardization and protocol. Makes departures from traditional approaches to develop novel solutions. Influences strategy, program, policy development, and best practices. Acts as expert resource to others. Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Accountability, Civility, Collaboration, Diversity, Excellence, Leadership, and Knowledge.
Hiring Range: Commensurate with education and experience.

UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at HRJobs@umaryland.edu.

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact HRDiversity@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.



Job: Reg or CII Exempt Staff
Shift: Day Job
Organization: Financial Services
Job Posting: Oct 27, 2021
Unposting Date: Nov 26, 2021, 11:59:00 PM

Organization

Welcome to the Baltimore campus of the University of Maryland, founded in 1807 along a ridge in what was then called Baltimore Town. Today, this 61-acre research and technology complex encompasses 65 buildings in West Baltimore near the Inner Harbor.

The University is Maryland's only public academic health, human services, and law center. Seven professional and graduate schools train the majority of the state's physicians, nurses, dentists, lawyers, social workers, and pharmacists.

Under the leadership of President Jay A. Perman, MD, the University is a leading partner in the redevelopment of the west side of Baltimore. The University of Maryland BioPark, which opened in October 2005, promotes collaborative research opportunities and bioscience innovation.

Sponsored research totaled $567.1 million in Fiscal Year 2010. With 6,349 students and 6,717 faculty members and staff, the University is an economic engine that returns more than $15 in economic activity for every $1 of state general funds appropriation. The University community gives more than 2 million hours a year in service to the public.

Mission


The University of Maryland, Baltimore (UMB) is the State¹s public health, law and human services university devoted to excellence in professional and graduate education, research, patient care, and public service. As a diverse community of outstanding faculty, staff and students, and using state-of-the-art technological support, we educate leaders in health care delivery, biomedical science, global health, social work and the law. We emphasize interdisciplinary education and research in an atmosphere that explicitly values civility, diversity, collaboration, teamwork and accountability. By conducting internationally recognized research to cure disease and to improve the health, social functioning and just treatment of the people we serve, we foster economic development in the City, State, and nation. We are committed to ensuring that the knowledge we generate provides maximum benefit to society and directly enhances our various communities.

 

Campus Data

University Facts at a Glance

 

Go to the Office of Institutional Research and Accountability for complete campus facts. 

 

Equal Opportunity


The University of Maryland is an Equal Opportunity/Affirmative Action employer and educational institution and does not discriminate on the basis of race, color, religion, age, ancestry, national origin, gender, sexual orientation, physical or mental disability, marital status or veteran's status to recruit, hire, compensate, train and promote employees and applicants for employment in all job levels with regard to their qualifications and without consideration to the aforementioned categories. Exceptions to this policy will be made only as allowed by law for example, due to bona fide occupational qualifications or lack of reasonable accommodations for disabilities.

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