Sponsored Programs Officer

East Carolina University
Closing date
Oct 21, 2021

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Administrative Jobs
Institutional & Business Affairs, Alumni Relations & Development

Job Details

Job Title:

Sponsored Programs Officer

Position Number :


Vacancy Open to :

All Candidates

Department :

RGH Office of Research Admin

Department Homepage :


Advertising Department :


Division :

Research Economic Development & Engagement

Classification Title :

Program Officer

Working Title :

Sponsored Programs Officer

Number of Vacancies :


Full Time Equivalent (FTE) :


Full Time or Part Time :

Full Time

Recruitment Range:

$60,000 - $67,000

Position Location (City) :


Position Type:


Job Category :

Non-Faculty Instructional & Research

Organizational Unit Overview:

The Division of Research, Economic Development and Engagement (REDE) is responsible for research policy and integrity, research administration and contract negotiations across ECU and leads economic and community engagement initiatives including partnerships with public sector agencies, industry, military, and other organizations in pursuit of scholarly activities, economic development and community engagement. The division directs new intellectual enterprises, including technology transfer. REDE is responsible for the following units under its umbrella: Office of Community Engagement & Research, Office of Continuing and Professional Education, Office of Human Subjects Protections, Office of Innovation & New Ventures, Office of Licensing & Commercialization, Office of National Security & Industry Initiatives, Office of Postdoctoral Affairs, Office of Research Administration, Office of Research Development, Office of Research Integrity & Compliance, Office of Undergraduate Research, and the Institutional Animal Care & Use Committee.

Job Duties :

The Sponsored Programs Officer (SPO) functions in a high level professional capacity to facilitate research and sponsored activity across the University while constantly striving to improve the effectiveness and efficiency of research administration services and to minimize institutional financial and reputational risk. He/she is a research administration subject matter expert (SME) who provides guidance and mentoring to college-level Hub administrators to ensure best practices in pre-award administration and award acceptance and modification. The SPO provides the final institutional review of grant and contract proposals before submission to ensure responsiveness to sponsor requirements, the appropriate application of costing principles, the ethical conduct of project activities, and compliance with government and sponsor regulations and UNC and ECU policies regarding sponsored activity. The SPO reviews and accepts unilateral awards on behalf of the University, reviews routine bilateral awards and secures appropriate signatures, and administers award modifications.

- Manage an assigned sponsored projects portfolio, focusing on final proposal review and submission, award acceptance, and post-award modifications.

- Provide expert guidance and mentoring to Hub and other unit administrators and non-Hub supported faculty regarding fundamental approaches to successful grantsmanship and policies and procedures related to crafting, constructing, and submitting high-quality grant proposals and contract bids; in interpreting sponsor application requirements and preparing proposals and budgets (including addressing compensation/time allocation issues, cost-sharing, choice and application of F&A rate); and in utilizing sponsor form sets, electronic proposal submission systems, and sponsor grant management systems. Maintain/share knowledge of award management practices with these constituents to inform effective project design and development, and assist them as necessary in negotiating internal approval procedures for proposal submission.

- Identify and communicate with internal and external personnel whose cooperation is key to proposal success. Collaborate with Hub administrators and other unit administrators, associate deans for research, center/institute directors, and external points of contact to ensure investigators preparing proposals are fully supported. Consult with University personnel to address issues that may interfere with proposal submission. Professionally balance the criticality of institutional processes with firm proposal submission deadlines.

- Provide the final institutional review of funding proposals submitted by Hub administrators and non-Hub supported faculty for compliance with sponsor and University requirements. Using a variety of electronic systems, submit proposals to sponsors on behalf of the institution under delegated authority from the Chancellor and the AVC for Research Administration.
Conduct, facilitate, manage, and document official communication with external funding entities to monitor and, as needed, to assist Hub and other administrators in coordinating revisions to the budget, aims, work plan, project dates, and deliverables associated with sponsored projects.

- Review, modify as necessary, and accept unilateral sponsored project agreements and prepare for signature routine bilateral contracts with external governmental, philanthropic, and corporate funding entities. As necessary, assist in negotiating non-routine bilateral funding agreements.

- Assist and advise Hub and other administrators, non-Hub supported faculty, and project teams in the non-financial aspects of award management.

- Develop and recommend solutions to problems that confront ORA, Hub and other administrators, investigators, and project teams. Identify personnel with knowledge, responsibility, and authority (e.g. University leadership, administrative services, institutional risk management, university attorneys, and compliance offices), translate and interpret challenges as they relate to sponsored projects, and link such personnel with Hub and other administrators, investigators, and project teams for problem resolution.

- Ensure comprehensive and accurate official University records of proposal submissions and award receipts in University’s Electronic Research Administration (eRA) system to ensure quality data for operational and strategic planning and assessment purposes. Provide training and support to Hub administrators and faculty regarding eRA system navigation and use.

- Participate effectively in review and development of institutional policy and procedures to ensure application of best practices in pursuing and managing sponsored projects and in complying with federal and state requirements.

- Develop and disseminate, both formally and informally, information, documentation, and tools that improve the practice of research administration to personnel both within and without the University.

Minimum Education/Experience :

Relevant post-Baccalaureate degree required; for candidates demonstrating comparable independent research productivity or professional-level background in sponsored research administration, will accept a relevant undergraduate degree and 3 or more years of relevant experience in substitution.

Progressively responsible professional level experience in a university, academic medical center, or non-profit research institute in a pre-award or combined pre- and post-award environment; or related experience in a governmental or non-profit setting; or an equivalent combination of training and experience.

License or Certification Required by Statute or Regulation :


Preferred Experience, Skills, Training/Education :

- Master’s degree
- Demonstrated understanding of best practices in university research administration
- Substantial knowledge of federal agency regulations, funding programs, application requirements, and form sets
- In-depth understanding of Uniform Administrative Requirements (2 CFR 200), including cost principles
- Knowledge of sponsored project related regulatory compliance requirements, including research ethics, export control, data security and access, etc.
- Working knowledge of Federal Acquisition Regulations (FAR)
- Working knowledge of general accounting principles and audit requirements for federal awards
- Understanding of legal terms and conditions that typically appear in sponsored project agreements that may require negotiation
- Demonstrated experience in proposal preparation for a variety of governmental and non-profit sponsors; use of electronic proposal submission and award management systems; use/management of internal proposal/award tracking systems; and training development and delivery
- Demonstrated skill/ability in leading/motivating and mentoring/coaching others; problem analysis and resolution; verbal and written communication; relationship building, facilitation, and conflict resolution; and organization/prioritization/time management
- Ability to manage multiple priorities with multiple deadlines in a dynamic environment while remaining service oriented
- Proficiency in Microsoft Word, Microsoft Excel, and Adobe Pro and with grants.gov and federal agency and non-federal electronic proposal submission and award management systems
- Certified Research Administrator (CRA) or Certified Pre-Award Research Administrator (CPRA) credential from the Research Administrators Certification Council (RACC), or ability to obtain certification within 12 months of hire

Special Instructions to Applicant :

East Carolina University requires applicants to submit a candidate profile online in order to be considered for the position. Candidates must also submit a cover letter, resume, and a list of three references, including contact information, online.

Applicants must be currently authorized to work in the United States on a full-time basis.

Additional Instructions to Applicant:

In order to be considered for this position, applicants must complete a candidate profile online via the PeopleAdmin system and submit any requested documents. Additionally, applicants that possess the preferred education and experience must also possess the minimum education/experience, if applicable.

Job Open Date :


Open Until Filled:


Initial Screening Begins :


Quick Link for Direct Access to Posting :



East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or [email protected].

Eligibility for Employment :

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Office of Human Resources Contact Information :

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to [email protected] Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.


ECU offers a challenging academic environment and an energetic campus life. We are committed to excellence through a talented and diverse faculty and staff. One of the perks of working at ECU is that you can take up to 9 credit hours of classes per year at no cost to you. There is also a textbook loan program in place available to permanent ECU staff and faculty, or their eligible dependent children or spouse. ECU also offers excellent benefits, including health care and retirement plans, and generous leave time.

Scholarship. Discovery. Service. Leadership.

Here, those values are more than just buzzwords. They indicate the wealth of opportunity that ECU students experience while engaging in the rigorous pursuit of knowledge. They define the many ways in which students innovate and forge new paths. They encompass the life lessons our students learn while serving others and improving communities. They emphasize the encouragement our students receive to stand up and lead the way into a brighter tomorrow. http://www.ecu.edu/cs-acad/admissions/whyecu.cfm

To be a national model for student success, public service and regional transformation, East Carolina University:

  • Uses innovative learning strategies and delivery methods to maximize access;
  • Prepares students with the knowledge, skills and values to succeed in a global, multicultural society;
  • Develops tomorrow's leaders to serve and inspire positive change;
  • Discovers new knowledge and innovations to support a thriving future for eastern North Carolina and beyond;
  • Transforms health care, promotes wellness, and reduces health disparities; and
  • Improves quality of life through cultural enrichment, academics, the arts, and athletics.


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