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Professional Service Specialists 4-AS, Dean's Office-Henry M. Rowan College of Engineering

Rowan University
Glassboro, New Jersey
Closing date
Jul 28, 2021
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Job Details

Job no: 495416
Work type: Regular Full-Time
Location: Glassboro, New Jersey
Categories: Professional


This position is responsible for assisting the Dean’s Office in matters related to day-to-day operations and operational planning. The Dean’s Office must be covered Monday-Friday from 8:30am to 4:30pm. This position reports directly to the Vice Dean of Engineering.

Primary Duties:

  • Assist the Assistant Director in keeping organization of all budgets for the Dean’s Office.
  • Assist the Assistant Director with the initiation and oversight of the College’s fellowship contracts, funding forms, appointment recommendation forms and assist with processing hiring paperwork using the PageUp system. The College has currently 150 fellows.
  • Database management.
  • Manage building and lab access via RS2 software.
  • Hire, supervise, and assign tasks to all student workers for the College of Engineering.
  • Process IRT orders in the IRT Service Portal for the Dean’s Office and tracking to completion.
  • Process Non-PO’s for the Dean’s Office including annual membership payments, virtual and in-person conference fees, and other reimbursements.
  • Assist Dean’s Office staff with Concur Travel.
  • Work with the Dean’s Office staff to setup various staff meetings to discuss issues and questions for the College of Engineering.
  • Maintain policies and procedures developed through the Dean’s Office and ensure other departments are maintaining the same policies and procedures.
  • Work with various other departments such as the President’s Office, Provost’s Office, Advancement, IRT Facilities, etc. on plans and issues.
  • Coordinate engineering student leadership activities, meetings and events.
  • Assist in various events specific to the College of Engineering. Some of these events include the Annual Engineering Carnival, Homecoming, Open House, Accepted Students Day, SeaPerch, Alumni Initiation, Celebrating Excellence in Engineering, Commencement and more.
  • Preform other tasks as assigned by supervisor.

Required Education:

  • Graduation from an accredited college or university with a bachelor’s degree.

Required Experience:

  • One (1) year of professional, position-related experience, preferably in higher education.

Preferred Qualifications:

  • Effective analytical, organizational, conflict resolution, and communication skills
  • Strong computer skills including Word, Excel, Google Drive or other database software
  • Excellent oral and written communication skills
  • Ability to build cross-functional alliances and train personnel in proper procedures and policies
  • Ability to be a team player and build effective working relationships with faculty, professional staff, administrators, and students


  • Range P18 ($48,767-$50,990)


  • Only completed online applications submitted on or before the deadline will be considered.

Advertised: Jul 14 2021 Eastern Daylight Time
Applications close: Jul 28 2021 11:55 PM Eastern Daylight Time


Working at Rowan University 

Rowan University, located a half-hour outside of Philadelphia with its main campus in suburban Glassboro, N.J., is an institution on the move.

This summer, the University opened Cooper Medical School of Rowan University (CMSRU) in partnership with Cooper University Health Care, in Camden. The first new four-year, M.D.-granting medical school in New Jersey in more than 35 years, CMSRU welcomed its first class in August 2012.

Rowan continues to work with the Borough of Glassboro and private developers on Rowan Boulevard, a $300 million redevelopment project that links the University’s main campus to the historic downtown. This fall alone, the partners broke ground for a new academic building/parking garage and a Marriott Courtyard Hotel. Rowan Boulevard already includes a Barnes & Noble Collegiate Superstore, housing for approximately 1,300 students and retail space.

The University also recently created a School of Biomedical Sciences, which joins nine colleges. In addition to CMSRU they are: the Rohrer College of Business, Communication & Creative Arts, Education, Engineering, Graduate & Continuing Education, Humanities & Social Sciences, Performing Arts, and Science & Mathematics.

Earlier in 2012, New Jersey Gov. Chris Christie awarded Rowan state research institution status (not Carnegie classification) as part of the New Jersey Medical and Health Science Education Restructuring Act, making Rowan only the second comprehensive public research institution in the State. That Act also opened the door to Rowan partnering with Rutgers-Camden to create a College of Health Sciences in Camden near CMSRU. The vision for that College calls for schools of medicine, nursing, pharmacy, public health, food science and 16 allied health programs. The University of Medicine and Dentistry of New Jersey’s School of Osteopathic Medicine in nearby Stratford, N.J., is to become part of Rowan in the near future. When that occurs, Rowan will be only the second school in the nation with M.D. and D.O. medical programs.

A selective, medium‑sized public university, Rowan is recognized for its nationally ranked academic and athletic programs, talented professors and high‑tech facilities. The University, which has a branch campus in Camden, N.J., and the South Jersey Technology Park at Rowan University in Mantua, N.J., prides itself on being able to provide its more than 12,000 students with an outstanding education at an exceptional value.

 The University offers 57 undergraduate majors, including four undergraduate degree-completion programs; three dual bachelor’s/master’s degrees; more than 40 master’s level programs (including specializations); approximately 25 graduate-level certificate programs; 12 post-baccalaureate programs or endorsements; and two doctoral/specialist programs, including the M.D. degree from its medical school. Students can pursue their degrees at the main campus, the Camden campus, online or at several community colleges, as well as at CMSRU.

Rowan has been recognized by national organizations that evaluate colleges and universities. U.S. News & World Report ranked Rowan 19th among Best Regional Universities—North, third among the public institutions in the category. The Princeton Review named Rowan among 222 institutions in its Best in the Northeast section of its website feature 2013 Best Colleges: Region by Region and included the Rohrer College of Business in its edition of the Best 296 Business Schools. The Princeton Review also listed Rowan, which in the past has been recognized by the U.S. EPA as a Top Green Power Purchaser in its athletic conference, in its Guide to 322 Green Colleges: 2012 Edition.


Currently, Rowan University employs 1,090 faculty members: full-time tenure-track professors, full-time temporary professors, part-time professors and adjuncts. The University also employs 940 staff members.

Recognizing that employees, students and the community are valuable resources, Rowan’s Human Resources Department supports the University’s vision and mission; encourages the personal and professional enrichment of employees; provides services appropriate to employees’ needs; and promotes awareness, learning and collaboration.

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