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Clerk Typist, Department of Management and Entrepreneurship

Employer
Rowan University
Location
Glassboro, New Jersey
Closing date
Jul 29, 2021

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
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Job Details

Job no: 495418
Work type: Regular Full-Time
Location: Glassboro, New Jersey
Categories: Administrative - Clerical

Summary:

The Department of Management and Entrepreneurship is seeking a full-time Clerk Typist to provide direct office support to the Department Chairperson and serve as the first point of contact for students, faculty, college personnel, prospective students, and their parents. The department has over 20 full-time faculty members, offers 3 significant undergraduate degree programs, and plays an important role in graduate programs as well. This position plays an integral role in ensuring efficiency, accuracy, and professionalism in the daily operations of the department. Possession of excellent organizational and interpersonal skills is necessary. In addition, the successful candidate must have knowledge of the Microsoft Office Suite, including Excel and mail merge functions, as well as knowledge of electronic filing of routine office documents.

Duties & Responsibilities:

  • Perform clerical duties as delegated by the Department Chairperson, assuming and performing duties in his or her absence
  • Manage department operating budget, Global and Foundation funds and support all relevant budget activities
  • Perform budget analysis, monitoring, and processing of all invoices and expenditures associated with Operation Fund for the Management and Entrepreneurship Department
  • Support purchasing operations for department and faculty grants (obtaining quotes, purchase orders, requisitions, sole source justification, etc.)
  • Support IRT purchases, working knowledge of Technology (hardware and software) approval and purchase process
  • Coordinate select activities with OSP for Budget Transfers, DCA, etc. for faculty grants
  • Coordinate and communicate effectively with Human Resources Office, the Provost Office, Payroll, Accounts Payable and Budget Departments along with Office of Sponsored Programs
  • Support faculty and staff with duplicating and office supply needs
  • Assist faculty in submitting textbook orders in a timely manner
  • Support department promotional materials printing via the University Print Shop and the University Publications Department
  • Assist with undergraduate student hiring (FWS, department funded, grant-funded)
  • Perform oversight of timesheets and salary payments for student workers
  • Support travel and reimbursement processes for faculty, staff, and students
  • Ensure timely and correct completion of travel request documents and travel expense vouchers for reimbursement for faculty, staff, and students
  • Train and supervise undergraduate students assisting the department
  • Assign advisors and mentors to undergraduate students using Banner
  • Maintain department records for students, faculty, and staff as needed
  • Maintain a thorough and systemized electronic filing system that can be readily accessed by the Chair and faculty when they require specific information regarding the department.
  • Coordinate and implement office work including; Maintenance repairs using the Rowan Works System; Ordering and Tracking Office Supplies; and Maintaining office equipment
  • Assist with open house orders
  • Assist with catering orders for department events (Gourmet Dining Online Catering)
  • Assist with conference room and others via 25Live
  • Assist in coordinating department advisory board meetings
  • Process miscellaneous forms such as building, lab, parking access, etc.
  • Apply working knowledge of hiring process and documentation for full-time faculty and adjuncts
  • Process faculty Special Assignment Contracts, PT hourly & Student Assignment Contracts
  • Prepare SCAFs as needed
  • Interview, hire and supervise student workers. Prepare contracts, supervise timesheets, schedules, and workload. Allocate clerical, laboratory, and computer data duties to student workers
  • Serve as contact person and liaison on administrative and academic matters for the department. Interact and assist students daily with any questions or concerns
  • Coordinate housekeeping needs and maintenance repairs using the Rowan Works System
  • Use RIMS to update faculty, staff changes on an ongoing basis
  • Monitor installation and billing of phones as needed
  • Apply working knowledge of contracting for specialized vendor contracts
  • Support faculty and staff searches
  • Monitor departmental folders on Open Area
  • Maintain department bulletin boards
  • Perform other related duties as assigned
  • Requirement:

  • Candidates will be required to take and pass a typing test at 25 wpm or higher or show proof of passing a NJ Civil Service Commission or Rowan University typing test in the past. The test will only be scheduled for candidates selected for interview.
  • Salary:

  • A06 ($29,054-$32,777)
  • Note:

  • Only completed online applications submitted on or before the deadline will be considered.
  • Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position.
  • Please note that this position is subject to the NJ First Act, requiring public employees to establish residency in the State of New Jersey. See N.J.S.A. 52:14-7 (L. 2011, Chapter 70) for further information.

    Advertised: Jul 15 2021 Eastern Daylight Time
    Applications close: Jul 29 2021 11:55 PM Eastern Daylight Time

    Organization

    Working at Rowan University 

    Rowan University, located a half-hour outside of Philadelphia with its main campus in suburban Glassboro, N.J., is an institution on the move.

    This summer, the University opened Cooper Medical School of Rowan University (CMSRU) in partnership with Cooper University Health Care, in Camden. The first new four-year, M.D.-granting medical school in New Jersey in more than 35 years, CMSRU welcomed its first class in August 2012.

    Rowan continues to work with the Borough of Glassboro and private developers on Rowan Boulevard, a $300 million redevelopment project that links the University’s main campus to the historic downtown. This fall alone, the partners broke ground for a new academic building/parking garage and a Marriott Courtyard Hotel. Rowan Boulevard already includes a Barnes & Noble Collegiate Superstore, housing for approximately 1,300 students and retail space.

    The University also recently created a School of Biomedical Sciences, which joins nine colleges. In addition to CMSRU they are: the Rohrer College of Business, Communication & Creative Arts, Education, Engineering, Graduate & Continuing Education, Humanities & Social Sciences, Performing Arts, and Science & Mathematics.

    Earlier in 2012, New Jersey Gov. Chris Christie awarded Rowan state research institution status (not Carnegie classification) as part of the New Jersey Medical and Health Science Education Restructuring Act, making Rowan only the second comprehensive public research institution in the State. That Act also opened the door to Rowan partnering with Rutgers-Camden to create a College of Health Sciences in Camden near CMSRU. The vision for that College calls for schools of medicine, nursing, pharmacy, public health, food science and 16 allied health programs. The University of Medicine and Dentistry of New Jersey’s School of Osteopathic Medicine in nearby Stratford, N.J., is to become part of Rowan in the near future. When that occurs, Rowan will be only the second school in the nation with M.D. and D.O. medical programs.

    A selective, medium‑sized public university, Rowan is recognized for its nationally ranked academic and athletic programs, talented professors and high‑tech facilities. The University, which has a branch campus in Camden, N.J., and the South Jersey Technology Park at Rowan University in Mantua, N.J., prides itself on being able to provide its more than 12,000 students with an outstanding education at an exceptional value.

     The University offers 57 undergraduate majors, including four undergraduate degree-completion programs; three dual bachelor’s/master’s degrees; more than 40 master’s level programs (including specializations); approximately 25 graduate-level certificate programs; 12 post-baccalaureate programs or endorsements; and two doctoral/specialist programs, including the M.D. degree from its medical school. Students can pursue their degrees at the main campus, the Camden campus, online or at several community colleges, as well as at CMSRU.

    Rowan has been recognized by national organizations that evaluate colleges and universities. U.S. News & World Report ranked Rowan 19th among Best Regional Universities—North, third among the public institutions in the category. The Princeton Review named Rowan among 222 institutions in its Best in the Northeast section of its website feature 2013 Best Colleges: Region by Region and included the Rohrer College of Business in its edition of the Best 296 Business Schools. The Princeton Review also listed Rowan, which in the past has been recognized by the U.S. EPA as a Top Green Power Purchaser in its athletic conference, in its Guide to 322 Green Colleges: 2012 Edition.

    Employees:

    Currently, Rowan University employs 1,090 faculty members: full-time tenure-track professors, full-time temporary professors, part-time professors and adjuncts. The University also employs 940 staff members.

    Recognizing that employees, students and the community are valuable resources, Rowan’s Human Resources Department supports the University’s vision and mission; encourages the personal and professional enrichment of employees; provides services appropriate to employees’ needs; and promotes awareness, learning and collaboration.

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