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Post-award Specialist

University of Colorado Colorado Springs
Colorado Springs, CO

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Administrative Jobs
Institutional & Business Affairs, Auxiliary Services
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Job Details

This position is responsible for fiscal management, human resources, compliance, and procurement-related duties related to sponsored projects. The post-award specialist will use institutional, federal, and sponsor-defined guidelines to review, analyze, and assist in the management of sponsored program budgetary and administrative issues as assigned by the Associate Vice Chancellor for Research (AVC-R). This position will serve as a direct support resource to investigators as related to sponsored program administration.


This position has the option to work remotely on a partial or full-time basis and will therefore need remote access to the internet for telework.


Who We Are:

The University of Colorado Colorado Springs (UCCS) is one of four campuses in the University of Colorado system and is home to over 9,500 undergraduate and 1,900 graduate students.

Colorado Springs  (pop. 450K+) is situated at the base of Pikes Peak, offers many recreational and cultural activities and was recently ranked by U.S. News & World Report as one of the top Best Places to Live in the U.S.



Job Duties:

  • Ensures that all financial transactions are in compliance with award guidelines and are properly recorded in a timely manner.
  • Reconciles accounts to ensure compliance with sponsor guidelines.
  • Initiates and monitors all grant-related procurement.
  • Coordinates human resources actions, to include preparation of required HR forms for hiring and termination and monitoring payroll expenditures.
  • Works closely with sponsored projects accounting (SPA), the office of sponsored programs and research integrity (OSPRI), the controllers office and other appropriate university units to facilitate communication, problem resolution, teamwork, and process improvement.
  • Assists in trouble-shooting any post-award concerns in consultation with the PI, the SPA, and OSPRI as appropriate.
  • Reviews and analyzes sponsored project awards to achieve a thorough understanding of the grant process once it has been awarded, including approval of expenses and reporting requirement in order to:
  • Interpret and communicate sponsor guidelines and requirements to research staff;
  • Coordinate and assist in the preparation of reports for timely submission;
  • Analyze and address all billing and payment concerns in collaboration with the PI and SPA, as appropriate.
  • Provide post-award support as requested, such as researching and preparing topic specific training materials.
  • Maintain professional communication with principal investigators and others to ensure smooth processes for sponsored program administration.
  • Develop, coordinate, and deliver activities, including meetings and workshops, in support of training and outreach to support the success of sponsored program management.
  • Request and track training requirements for PIs and other named personnel on sponsored programs.
  • Monitors awards for budget compliance and appropriate accounting transactions and assists sponsored projects accounting to reconcile, analyze, and adjust general ledger accounts.
  • Job Competencies:

    • Ability to use critical thinking to analyze, evaluate, and solve problems.
    • Strong interpersonal, teamwork and customer services skills.
    • Excellent oral and written communication skills.
    • Excellent attention to detail and ability to verify accuracy of work necessary for managing detailed numerical computations and reports.
    • Strong financial management skills.
    • Proficient in the use of Microsoft Office Suite applications.

    This position has been determined to be exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

    What We Offer:

    Salary Range: Generally starting at $44,685 - $57,658

    The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

    The University of Colorado offers excellent benefits, including medical, dental, retirement, paid vacation and time off, and a tuition benefit. Information on university benefits programs, including eligibility, is located at Total compensation goes beyond the value on the paycheck.  Please consider reviewing the Total Compensation page at Total Compensation Calculators | University of Colorado.

    Tentative Search Timeline:

    • The potential dates for interviews with the search committee will be the week of 8/9/2021.
    • The potential dates for interviews with the supervisor and appointing authority will be the week of 8/16/2021.
    • The potential employee start date is 9/1/2021.
    The University of Colorado Colorado Springs is committed to providing a safe and productive learning, living and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history check. 

    UCCS is an equal opportunity and affirmative action employer. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado does not discriminate on the basis of race, color, creed, religion, national origin, gender, disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs. Alternative formats of this ad can be provided upon request for individuals with disabilities by contacting the Office of Human Resources at (719) 255-3372.

    To perform this job successfully, an individual must be able to perform each of the established essential functions and meet the physical and environment demands described satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands.

    Applicants with disabilities: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date.  If you need special accommodations at the work site, you must notify the appointing authority or Human Resources.

    The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.

    Minimum Qualifications:

  • Graduation from an accredited college or university with a bachelor's degree.
  • Two years of experience in research administration including financial/budgeting responsibilities.

    Preferred Qualifications:

  • Two years of experience working with research programs within an institution of higher education, knowledge of grant and contract administrative functions is especially desirable.
  • Two years of experience working with sponsored programs.
  • Two or more years of experience working with federal, state, and sponsor regulations, guidelines, and policies.
  • Two years of experience working with budgets, financing, procurement, contracts, reimbursements, travel arrangements and approval processes.
  • Experience with PeopleSoft and/or Cognos reporting systems.
  • Experience in developing and leading educational training with adults.

    Physical Requirements:

    While performing the duties of this job, the employee is frequently required to sit.  Employee is occasionally required to move. Tasks may involve usingcomputer screen continuously for long periods of time. The employee must occasionally lift and/or move up to 10 pounds.  

    Job Category: Finance and Accounting
    Primary Location: Colorado Springs
    Schedule: Full-time
    Posting Date: Jul 14, 2021
    Unposting Date: Ongoing
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