Program Administrative Specialist
- Employer
- University of California, Los Angeles
- Location
- Los Angeles
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support, Technology, Analysts & Programming
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Program Administrative Specialist
University of California Los Angeles
Requisition Number: 33952
Salary: $24.72 - $35.41 hourly
Position Description:
The Program Administrative Specialist will support to the program faculty, including document preparation, database management, administrative services for teaching, research, and professional service activities. Independently manage the needs of the faculty; use various software (Windows operating system and Microsoft Office Suite) to prepare documents including but not limited to extensive course materials, exams, manuscripts, tables, charts, graphs, CV's, dossiers, minutes/agendas, reports, correspondence and mass mailings using appropriate formats; transcribe from Dictaphone and Dragon Naturally Speaking software; mail merge; design and maintain databases and spreadsheets; prepare reports for program directors, and prepare documents for computer presentations, PowerPoint slide presentations; create and manage access codes for students to use web based learning programs (DXR, E-log, Evolve on-line systems), order textbooks using online textbook requisitions; proctor examinations. Independently prepare forms for direct purchase and reimbursement for travel, check requests, LVOs, business cards, etc. using on-line administrative functions (Bruin Buy/PAC systems, Standard Register); develop and prepare financial reports for budgets and reconcile ledgers; process facilities service requests; order and maintain supplies using on-line system through Bruin Buy while evaluating and analyzing within compliance of expense budget. Independently maintain petty cash accounts for PI's in compliance with all policies and procedures. Provide support for grant proposal preparation by editing, completing, and reviewing forms and assembling proposal package. Provide technical resources and support to faculty and staff for utilization of computer software, hardware and LAN, LCD equipment, laptops, etc. Manage and distribute keys for personnel as directed; manage guest parking; schedule appointments for faculty; triage telephone calls and messages; sort and distribute mail; support fax and photocopy requests, act as key operator for equipment. Provide backup to Program Cluster Support staff, and perform other duties as assigned.
For full application instructions and position description, please visit: https://hr.mycareer.ucla.edu/applicants/Central?quickFind=80985
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy, https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction
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Organization
Working at University of California, Los Angeles
UCLA is a public research university located in the Westwood neighborhood of Los Angeles, California. It was founded in 1919 and is the second oldest of the ten campuses affiliated with the University of California system. UCLA offers over 300 undergraduate and graduate degree programs in a wide range of disciplines and enrolls about 26,000 undergraduate and about 12,000 graduate students from the United States and around the world every year.
UCLA features the College of Letters and Science, seven general campus professional schools, and four professional schools for the health sciences. The UCLA College of Letters and Science has 34 academic departments and 900 faculty, and houses the majority of UCLA's 129 undergraduate majors as well as the students in the Graduate Division of Letters and Sciences. The UCLA College Honors Program is also housed in the College. The College of Letters and Science's programs are divided into five academic divisions: humanities, social sciences, life sciences, physical sciences, and the International Institute. UCLA also offers certificate programs, undergraduate degree-credit and continuing education credits for non-full-time students through its UCLA Extension education program.
The 2010 edition of U.S. News & World Report ranked UCLA as the 24th best university in the nation and 32nd best in the world. In the 2007 edition of U.S. News and World Report, UCLA Medical Center was ranked best in the West, as well as one of the top 3 hospitals in the United States alongside Mayo Clinic, Cleveland Clinic, Massachusetts General Hospital, and Johns Hopkins Hospital. In 15 of the 16 medical specialty areas examined, UCLA Medical Center ranked in the top 20.
The campus' location in Los Angeles makes excursions to local museums, theaters, or other entertainment venues relatively quick and easy.
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