Director of Administration - Office of Research and Diversity Training

University of Pennsylvania
Closing date
Jul 16, 2033

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Academic Affairs, Research Staff & Technicians, Institutional & Business Affairs, Alumni Relations & Development, Diversity & Inclusion

Job Details

Director of Administration - Office of Research and Diversity Training

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Director of Administration - Office of Research and Diversity Training

Job Profile Title
Director C

Job Description Summary
Oversee administration of the Office of Research and Diversity Training (ORDT) under the direction of the Assistant Dean for Inclusion, Diversity, and Equity (IDE) in Research Training:

Job Description

Summary: Oversee administration of the Office of Research and Diversity Training (ORDT) under the direction of the Assistant Dean for Inclusion, Diversity, and Equity (IDE) in Research Training:
  • Provide high level administrative and strategic support to the Assistant Dean and work closely with faculty and administrators in partner offices, including Biomedical Graduate Studies and the individual BGS Graduate Groups, Combined Degree and Physician Scholars Programs, Biomedical Postdoctoral Programs, and the Research Training Finance Office.
  • Manage directly or through staff the key initiatives of ORDT, including but not limited to: PhD, MD-PhD, and postdoctoral diversity recruitment and admissions; undergraduate and postbaccalaureate pipeline programs (SUIP and PennPREP); support for student affinity groups focused on IDE and individual diversity trainees; and write, manage, and support diversity-related grant and fellowship applications, as well as other fundraising.
  • Manage the ORDT Office: supervise an Assistant Director for Research Training Programs, and Administrative Coordinator, and several Graduate Student Fellows.

Key Responsibilities:

High level support for Assistant Dean: work closely with the Assistant Dean to conduct long-term strategic planning, develop new initiatives, and keep existing initiatives running smoothly; organize, develop agendas, and staff meetings of the ORDT Advisory Committee; organize and track activities with the graduate group faculty liaisons for recruitment and student support.

Program development and analysis: develop systems to collect and manage ORDT pipeline program data and assess effectiveness of program activities and trainee outcomes; analyze recruitment initiatives, including assessment of success of recruitment of underrepresented groups in aggregate and for each racial and ethnic group; make recommendations; create reports and presentations.

Diversity trainee recruitment and admissions: organize recruitment at national symposia (SACNAS, ABRCMS, Leadership Alliance) by BGS Graduate Group and Program liaisons; make connections with and coordinate visits to HBCUs and other MSIs, MARC/RISE programs by BGS Graduate Group and Program liaisons; oversee development recruiting materials and organization of virtual recruiting events and workshops for applicants; work with BGS Admissions Coordinator on ORDT-related system upgrades and records management in CollegeNet as well as policies for BGS application fee waivers; provide diversity trainee applicant input as requested; coordinate early admissions process with BGS; work with BPP on PennView events; work with BGS and Provost's Office on Penn Honor Diversity (PHD) Symposium and Fontaine Revisit Weekend; work with graduate groups on live and virtual open houses.

Diversity pipeline programs (overseeing work of Assistant Director and Graduate Student Interns): handle admissions with BGS Graduate Group admission committee members, coordinate lab placements with BGS Graduate Group Leadership, administer training activities, and serve as adviser for Summer Undergraduate Research Program (SUIP); work closely with other STEM summer undergrad internship programs (in BGS grad groups and beyond); handle admissions, coordinate lab placements with BGS Graduate Group Leadership, administer training activities, register scholars for classes, and serve as advisor for postbaccalaureate research training program (PennPREP).

Support for community, student affinity groups, and individual trainees: support programming of UR-related student groups (such as EEJust, SACNAS, INSPIRE, PGWise, LTBGS+); organize social and team-building activities for trainees, drop-in sessions/office hours, and mentoring circles; work closely with graduate group/program diversity officers to promote wellness activities and to address issues with individual trainees; develop programming to educate the community on best practices to cultivate and ultimately maintain an inclusive culture and develop methods to evaluate programming.

Support for program fundraising, including diversity-related grant and fellowship applications: write, manage, and support diversity-related R25 grants for PREP and SUIP, including competing renewals and progress report; manage details of other funding mechanisms for ORDT programs, including Genentech and Simmons; manage processes for applying and supporting individual PhD fellowships, including University Presidential Fellowships; Fontaine Fellowships; HHMI Gilliam, Soros, UNCF/Merck, Ford, and NIH F31 Fellowships; work with PSOM Development Office on fundraising initiatives

Office management: serve as lead administrator and day-to-day office manager; supervise Assistant Director and Administrative Coordinator; hire and supervise several Graduate Student Fellows each year; manage program budgets, working closely with the Research Training Finance Office; develop SOPs and manage scheduling for office initiatives; oversee publicity: website content, social media, brochures/flyers; manage program office space.


Master's Degre and 5-7 years of experience or Bachelor's Degree and 7-10 years of experience or equivalent combination of education and experience required

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Perelman School of Medicine

Pay Range
$72,837.00 - $138,391.00

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit:

To apply, visit

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Welcome to the University of Pennsylvania! Penn is the largest private employer in Philadelphia and is a world-renowned leader in education, research, and innovation.  

Across our 12 highly-regarded schools, more than 25,000 students, and more than 4,000 faculty members, we become one university: a wide-ranging, ever-changing community that draws its strength from a multitude of races, ethnicities, genders, sexual orientations, historical traditions, ages, religions, disabilities, veteran status, interests, perspectives, and socioeconomic backgrounds. 

Penn carries on the principles and spirit of its founder, Benjamin Franklin: entrepreneurship, innovation, invention, outreach, and a pragmatic love of knowledge. Franklin's practical outlook has remained a driving force in the university's development. To learn more, visit About Penn



As engines of knowledge and new ideas, universities have the unique potential to define the future rather than be defined by it; to pioneer change rather than merely manage it. To do so requires a plan both visionary and pragmatic. The Penn Compact 2022 motivates community members to innovate, be radically inclusive, and positively impact their local, national, and global communities. 


Penn’s fundamental priorities — increasing access, integrating knowledge and engaging locally, nationally and globally — are supported by the three core values that make us uniquely Penn: inclusion, innovation, and impact. 


Learn about the signature initiatives of the Penn Compact 2022:  




Understanding and appreciating diversity is one of Penn's most important priorities and is fundamental to success in today's world. 


Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class. 


To learn more about Diversity and Inclusion at Penn visit: 




Penn offers a wide range of benefits and perks - from Penn's retirement Matching Plan to bike repair stations to access to the full LinkedIn Learning library to adoption assistance to workshops at the letterpress and book arts studio and much more! 


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We invite you to explore our campus and its stately buildings and state-of-the-art facilities. 


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