Financial Associate 3, Family & Consumer Sciences

The University of Tennessee, Knoxville
Knoxville, TN
Closing date
Oct 22, 2021

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Job Details


Financial Associate 3

Department of Family & Consumer Sciences


This is a grant-funded position and is dependent upon continued award funding

and satisfactory work performance.

This position is open internally to UT Extension employees only.



This Financial Associate 3 is responsible for providing support to management in analyzing, auditing, and interpreting data while providing customized budget analysis and financial reports for both internal and external stakeholders.  This position will take responsibility for the grants led by the Human Development team in the Extension Family & Consumer Sciences Department. This position is responsible for IRIS entry of effort certification data, pay funding change eForms for departmental members on FCS departmental grants, entering invoices and grant-related travel. Provides information and interprets general UT policies and procedures for grant-related personnel. This position provides assistance to the department Business Manager for duties that include but are not limited to deposits, time and contract entry in IRIS, as well as review of proposals in eVisions.


This position will be responsible for ensuring compliance with grant- and UT-specific spending policies and procedures. The Financial Associate 3 will track overall grant-related expenditures and sub-awards. The position will actively manage, invoice, and pay sub-contracts related to specific grant awards. Additional responsibilities include creating budgetary forecasts, grant and contract reporting, budget preparation, cashiering, or payroll. Advises on budgetary and financial activities. Posts to journals, ledgers, or unit records using standardized routines or system-wide electronic system. Will be responsible for creating process and procedures relative to grant spending, reporting, invoicing, and contract maintenance.


This is a grant-funded position and is dependent upon continued award funding.



  • Analyzes and interprets data to provide customized budget analysis related to grant management.
  • Determines compliance within policies and procedures of grants.
  • Composes internal financial reports, performs budget analysis/forecasting and performs accounting activities for accurate view of financial status. Routinely interprets fiscal policy and procedures making judgments, decisions and recommending solutions. Decides which standard reports to generate.
  • Distributes, verified and assigns G/L codes on procurement card statements for the program.
  • Submits invoices, internal transfers and miscellaneous reimbursements in IRIS for payment.
  • Invoice and pay sub-contractors in accordance with signed agreements
  • Collaborates with grant officers and fiscal teams from other universities and government organizations
  • Monitors and verifies expenditures and verify/reconcile monthly financial ledgers.
  • Create and submit budget revisions internally and externally
  • Advise on the affordability of special projects per financial projections.
  • Advises faculty and staff regarding fiscal policies and procedures.
  • Assists principle investigators with budget preparation and required proposal forms for outgoing grants and contracts.
  • Enters and checks travel for the grant-related personnel ensuring compliance with policies.
  • Executes IRIS submission of non-competitive justifications, requisitions and framework orders.
  • Distributes, collects, verifies and enters Effort Certification in IRIS for department.
  • Executes other IRIS transactions which include creation and change of asset data in IRIS, submission of pay funding changes, and cash deposits.
  • Maintains records of grant/contract equipment purchases and/or surplus equipment, distribute appropriate equipment tags, completes/verified FCS equipment inventory yearly report, review and completion of Facility Space management report.
  • Performs administrative duties that meet the needs of all eligible clientele regardless of race, color, national Origin, age, sex, disability, religion or veteran status.

Minimum/Required Qualifications (include education, experience, skills & abilities, licenses & certifications):                  


    High School Diploma or GED

    At least five years' experience in an accounting environment

    Interpersonal and organizational skills, knowledge of standard accounting principlesAbility to work in a deadline-oriented environmentAbility to accurately key/enter dataKnowledge of Microsoft Office productsGood customer service skills and ability to work with a variety of people

Preferred/Desired Qualifications:                                                                                                                                                                                                                                           


    Associate’s degree with emphasis in accounting or closely related fieldBachelor’s degree

  • Knowledge of the IRIS (SAP) System
  • Knowledge of UT fiscal policies and procedures                                                                                                                         
UT Extension provides a gateway to the Univeristy of Tennessee as the outreach unit of the Institute of Agriculture. With an office in every Tennessee county, UT Extension delivers educational programs and research-based information to citizens throughout the state. In cooperation with Tennessee State University, UT Extension works with farmers, families, youth and communitites, to improve lives by addressing problems and issues at the local, state and national levels.

Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-knoxville
Organization: Family And Consumer Sciences
Schedule: Full-time
Job Posting: Jul 14, 2021, 9:24:00 AM


Working at The University of Tennessee, Knoxville

Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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