Occupational Programs Coordinator

University of Virginia
Charlottesville, VA

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Administrative Jobs
Institutional & Business Affairs, Program Administration

Job Details

Job location: Charlottesville, VA

Employment Type: Full-time
Posted data: 2021-09-02
Req: R0025776
Facilities Management (FM) supports the University of Virginia's wide range of research, academic, and patient care programs. With over 1,200 employees dedicated to excellence, Facilities Management is responsible for the day-to-day operation, repair, and maintenance of UVa’s buildings, infrastructure, and grounds, in addition to managing capital construction and renovation for University-owned and leased properties. FM's Occupational Programs has an exciting opportunity for a Coordinator.

The Occupational Programs Coordinator position supports the work of all OP teams through outreach, design, coordination techniques, and evaluation of programs, with logistical support for the established outreach programs and events, both internal and external.

Outreach, design, coordination techniques, and evaluation responsibilities include statistical databases (creation/reporting), data analysis & data management, document control, training program logistics, incident program assistance, LMS knowledge, communication plans, Apprenticeship Program collaboration/foundational support, health & safety assistance, and PPE program support.


  • Document management based on OP filing system & ISO standards
  • Provide program-related reports to leadership
  • Promote mutual understanding & cooperation among teams and individuals
  • Ability to develop plans & strategies to advance our initiative, track program records & incorporate feedback
  • Other duties may be assigned as needed.

Skills and abilities needed:

  • Ability to prepare documents/reports using multiple software applications (word processing, spreadsheets, creating tables/charts, presentations, graphic based media & memoranda)
  • Attention to detail & ability to oversee progress (time management & deadlines) & execute tasks cohesively and record activity through all stages with co-workers & external customers
  • Advanced/proficient computer software applications skills, for example: MS Office: Excel, Word, Outlook, Power Point, Adobe: Pro, InDesign, Illustrator
  • Ability to develop, creatively plan, and manage OP programs and participants
  • Ability to develop internal & external formal communications and marketing promotions
  • Ability to express requirements & expectations to a wide range of individuals
  • Ability to maintain strong relationships
  • Interpersonal, team management, decision-making and leadership skills
  • Demonstrated ability of coordination techniques (sound planning, defined objectives, maintaining/formation of committees or equivalent, awareness of policies & programs, communication plans, managing & allocating time, executing stages for a larger project for a manager)
  • General administrative support (meeting management, scheduling, outreach planning & support) skills
  • Ability to maintain confidentiality.

The salary range for this position is $45,000-50,000.


Education: High School Diploma or equivalent
Experience: Six years of experience. Bachelor's degree may substitute for experience and is highly preferred. Also preferred, at least one year of experience & proficiency in outreach/oversight of programs, including technical skills, planning strategies, analytical & decision-making abilities, organizational structure, and effective communication.


This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

To Apply

Please apply through Workday, and search for "R0025776.” Complete an application online and include all required documents – including a resume/CV and cover letter. Internal applicants must apply through their UVA Workday profile. Preference will be given to applications received by July 23, 2021 The selected applicant will be required to complete a background check prior to their first day of employment per University policy. The position also requires a health screen. Please no email or phone call inquires. For questions about the application process please contact: Michele Jarman, Recruiter at emj2us@virginia.edu.

COVID Vaccination Requirement

The University of Virginia expects all current and new employees (UVA Health System and Academic), to be vaccinated against COVID-19.

If hired to work within the University Health System, you will be required to provide proof of vaccination or be willing to receive the vaccination. Employees may request a medical or religious exemption from vaccination.

If hired to work on the Academic side of the University, excluding the School of Medicine, School of Nursing, UPG, and the Health Systems Library, you will be required to provide proof of vaccination or be willing to submit to mandatory, weekly prevalence testing. Employees that are working 100% remotely will not be subject to weekly prevalence testing; however, if the employee works on UVA Grounds (including the Medical Center) even intermittently, then they are required to be tested for COVID-19 once per week on an indefinite basis and follow masking mandates.

NOTE: Some medical and safety-sensitive positions require vaccination and are not eligible for an exemption. For more information on how the vaccination and testing requirements will apply to you at your work location, see the UVA New Hire Vaccination Requirements webpage.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.


In 1819, the University of Virginia established a new model for intellectual exchange and cross-disciplinary collaboration in higher education. Two hundred years later, as a major research institution, we continue to challenge conventions, lead with ingenuity and advance knowledge for the common good.

What began as an innovative idea has become one of the nation’s leading public research universities, with over 21,000 undergraduate, graduate and professional students. UVA also has over 3,000 full-time faculty offering more than 400 degrees.

Each of the University’s eleven schools has its own distinctive mission, working together to garner consistently high rankings—including #2 Best Value Public College (Princeton Review, 2016), #3 Public University in the Nation (U.S. News & World Report, 2016), and #3 Best Value Among Public Colleges (Kiplinger’s, 2016).  

As we invest in and strengthen our research capabilities, UVA seeks new faculty ready to uncover new insights, rewrite old rules and collaborate on intellectual discoveries.


As an R1 institution, the University’s research centers, consortia and laboratories are on the leading edge of discovery and technology, offering collaborative spaces for students and faculty to solve global problems.

Our professors are recognized members of major national scholarly and professional organizations, including the National Academy of Sciences and the American Academy of Arts and Sciences. Our faculty’s engagement in interdisciplinary research is being facilitated by new research institutes specializing in everything from big data to brain functioning, and by cluster hires across schools.


UVA is also home to a nationally renowned academic medical center and the UVA Health System, which serves a three-part mission to treat patients, conduct translational research and train medical practitioners in a wide variety of disciplines.

Established as the nation’s 10th medical school in 1825, the institution has since grown to include a 612-bed hospital and a Level I trauma center, nationally recognized cancer and heart centers, a Children’s Hospital, and primary and specialty clinics throughout Central Virginia.

The UVA Medical Center is consistently ranked among the nation’s best hospitals by the U.S. News & World Report magazine and has been named among the top 25 percent in seven specialties.


The vast majority of UVA students come from the top 10% of their high school class, as well as from all 50 states, over 142 countries and a variety of socioeconomic backgrounds. Despite their diversity, all UVA students share a love of learning and a drive to achieve.

One of the reasons students choose Virginia is our unique residential culture. At UVA, the community of students, faculty and staff personifies the Jeffersonian idea that living and learning are connected. The Academical Village was constructed to support a unique residential experience, with faculty living in the Pavilions, students occupying Lawn rooms and the world-famous Rotunda at its heart. The University’s residential culture continues to support this experience today—strengthened by students, faculty and staff rich in backgrounds, ideas and perspectives. Our unique culture is also paying dividends in innovation:  UVA’s faculty have generated more than 130 patents since 2010.

Perhaps most importantly, faculty come to UVA knowing that instruction is as important as research, and they pride themselves on their many teaching awards.  Our best professors look for ways to encourage, mentor and develop tomorrow’s leaders inside and outside the classroom.


Living in Charlottesville you’ll find sophisticated restaurants, world-renowned wineries and breweries, cosmopolitan arts and music, friendly urban and suburban neighborhoods and a Piedmont landscape that has lured adventurous souls for centuries.  No wonder the U.S. National Bureau of Economic Research named Charlottesville the “happiest city in America” in 2014.

In addition to UVA and its health system, several major employers have facilities in Charlottesville, including State Farm, Northrop Grumman, the U.S. Department of Defense, GE and others.  Charlottesville is also becoming a center for innovative start-up businesses.  The University also actively helps spouses and partners of faculty members build their networks and pursue employment opportunities with a wide variety of area employers. 

The University of Virginia is an equal opportunity and affirmative action employer. Women, minorities, veterans, and persons with disabilities are encouraged to apply. In accordance with the Americans with Disabilities Act Amendments Act of 2008 (ADAAA) and the Rehabilitation Act of 1973, qualified individuals with disabilities are protected from discrimination and may be entitled to reasonable accommodations to assist in their pursuit of employment at the University. This includes assistance in completing the online job application as well as reasonable accommodations during the interview process. Please contact the UHR Service Center: 434.982.0123 orAskHR@virginia.edu to request assistance.

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