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Assistant Manager of Post-Award Research Administration - Biocomplexity Institute

University of Virginia

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Administrative Jobs
Academic Affairs, Research Staff & Technicians, Institutional & Business Affairs, Auxiliary Services, Institutional Research & Planning
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Job location: TOWN CENTER FOUR

Employment Type: Full-time
Posted data: 2021-09-02
Req: R0026325

The Biocomplexity Institute and Initiative (BII) at the University of Virginia is seeking applications for a highly skilled Assistant Manager for Post-Award Research Administration to join our team. This position will report directly to the Manager, Research Administration, in the Institute’s Administrative Division. Pivotal to ensuring good stewardship over the Institute’s research funding as well as providing high-quality customer service to all internal and external partners, this senior level role provides high levels of client satisfaction through strong relationship management efforts as a key member of the Grants and Contracts Team.

The Institute is growing and is currently comprised of 90 faculty, research scientists and administrative staff and students, and uses a transdisciplinary approach to expand and extend biocomplexity research in Virginia, nationally and internationally. Working closely with faculty and researchers, the successful candidate will focus on supporting post-award administration with our multi-million dollar grant and contract portfolio; in 2021, BI was awarded 29 grants and contracts valued at about $25 million from a wide variety of traditional (NIH, DOD, NSF and other federal agencies) and non-traditional sponsors (CDC, Virginia Department of Health, Gates Foundation, Sloan Foundation, and other corporations and foundations). To learn more about BII visit:

The University of Virginia is annually ranked as one of the premier public institutions in the United States and is located in Charlottesville, a picturesque and vibrant small city perennially ranked as one of the best places to live in the U.S. The primary work location for this position is BII’s location at our Charlottesville office at the UVA Discovery Park. Additionally, we have a secondary office in the D.C. metro area located in Arlington, VA. Due to the current conditions as a result of COVID-19, this position may begin on a hybrid/flexible work schedule with the expectation to work onsite in either Charlottesville or Arlington at a to be determined date.

Generous relocation assistance may be offered per the UVA Moving and Relocation Assistance Policy. For more information visit:

Summary Responsibilities Include:

  • Assist Principal Investigators (PI) and department staff in the management of sponsored projects, including but not limited to regular account review, expenditure planning, and time and effort planning.
  • Review of award guidelines; interpretation of sponsor terms and conditions; provide written summaries to PI.
  • Serves as internal liaison ensuring that all funds are set up in a timely manner; prepares any necessary project advances; no-cost extensions and ensures that funds are carried forward as appropriate.
  • Contact sponsors for incremental funding needs and budget preparation.
  • Maintain accurate award records and other requirements of sponsored program management, as mandated by federal, state and University regulations.
  • Provide accurate funding reports to Investigators and Senior Management.
  • Coordinate and review effort reporting.
  • Preparation and tracking of subcontract forms and requirements.
  • Work with Finance Team to ensure proper set up and oversight of internally funded grants.
  • Coordinate and review effort reporting with Finance Team.
  • In the absence of the Manager, Research Administration Team, supervise and guide other team members.
  • Supervise and train rising professionals in the grants and contracts arena.
  • In addition to the above job responsibilities, other duties may be assigned.

Required Qualifications:

  • A Bachelor’s degree and at least 7 years of relevant experience in grant and contract administration experience. Candidates with at least 11 years of grants and contracts experience will be considered in lieu of a degree.
  • Exercise a high level of professional judgment daily and possess a strong work ethic with the ability to multi-task, prioritize and maintain a high level of organizational and problem-solving skills and initiative.
  • Ability to interpret complex guidelines, provide specialized grants and contract advice, and align the program with federal, state and University policies and regulations.
  • The ability to communicate effectively with all levels of personnel both within and outside of the University.
  • Advanced understanding of and experience with Microsoft Excel.
  • Negotiate successful resolutions to various situations while demonstrating a high level of attention to detail.
  • Ability to work collaboratively in a team unit as well as possess the ability to work independently with minimal supervision.
  • Advanced understanding of and experience with Microsoft Excel.
  • Demonstrated ability to quickly learn new skills and adapt to change.

Preferred Qualifications:

  • Familiarity with UVA systems (e.g. Workday, Research UVA, Chrome River, etc.) Note: UVA is currently implementing Huron Research Administration system which will replace ResearchUVA in July 2022.
  • Experience working in higher education, government, research institutions, or other closely related organizations.
  • Certified Research Administrator (CRA) certification.

Anticipated Hiring Range: Approximately $85,000- $95,000, commensurate with candidate's experience and qualifications, with UVA benefits.

To Apply:

Complete an application online through Workday and attach the following:

  • Current Resume
  • Cover Letter detailing your reason for applying

***Please note that you MUST upload multiple documents into the CV/Resume box. Applications that do not contain all the required documents will not receive full consideration. ***

Process for External Applicants: Please apply through Workday, and search for R0026325'.

Process for Internal UVA Applicants: Please apply through your Workday Home page, search “Find Jobs,” and search for R0026325.'

This position will remain open till filled.

Questions related to the position may be directed to Savanna Galambos, Special Assistant for Administrative Affairs, Questions regarding the application process should be directed to Daniel Strong, Senior Recruiter

This is an Exempt level, benefit-eligible position. All roles within the institute are restricted positions and are dependent upon project need, availability of funding, and performance. This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require walking some distance to attend meetings and programs.

The University will perform background checks on all new hires prior to employment. This position also requires an Education Verification (FSAKA).


Education: Bachelor's degree
Experience: At least seven years of grant and contract experience, typically in an academic environment. Four additional years of experience may be accepted in lieu of degree.
Licensure: Certified Research Administrator (CRA) certification is preferred.


This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

COVID Vaccination Requirement

The University of Virginia expects all current and new employees (UVA Health System and Academic), to be vaccinated against COVID-19.

If hired to work within the University Health System, you will be required to provide proof of vaccination or be willing to receive the vaccination. Employees may request a medical or religious exemption from vaccination.

If hired to work on the Academic side of the University, excluding the School of Medicine, School of Nursing, UPG, and the Health Systems Library, you will be required to provide proof of vaccination or be willing to submit to mandatory, weekly prevalence testing. Employees that are working 100% remotely will not be subject to weekly prevalence testing; however, if the employee works on UVA Grounds (including the Medical Center) even intermittently, then they are required to be tested for COVID-19 once per week on an indefinite basis and follow masking mandates.

NOTE: Some medical and safety-sensitive positions require vaccination and are not eligible for an exemption. For more information on how the vaccination and testing requirements will apply to you at your work location, see the UVA New Hire Vaccination Requirements webpage.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.


In 1819, the University of Virginia established a new model for intellectual exchange and cross-disciplinary collaboration in higher education. Two hundred years later, as a major research institution, we continue to challenge conventions, lead with ingenuity and advance knowledge for the common good.

What began as an innovative idea has become one of the nation’s leading public research universities, with over 21,000 undergraduate, graduate and professional students. UVA also has over 3,000 full-time faculty offering more than 400 degrees.

Each of the University’s eleven schools has its own distinctive mission, working together to garner consistently high rankings—including #2 Best Value Public College (Princeton Review, 2016), #3 Public University in the Nation (U.S. News & World Report, 2016), and #3 Best Value Among Public Colleges (Kiplinger’s, 2016).  

As we invest in and strengthen our research capabilities, UVA seeks new faculty ready to uncover new insights, rewrite old rules and collaborate on intellectual discoveries.


As an R1 institution, the University’s research centers, consortia and laboratories are on the leading edge of discovery and technology, offering collaborative spaces for students and faculty to solve global problems.

Our professors are recognized members of major national scholarly and professional organizations, including the National Academy of Sciences and the American Academy of Arts and Sciences. Our faculty’s engagement in interdisciplinary research is being facilitated by new research institutes specializing in everything from big data to brain functioning, and by cluster hires across schools.


UVA is also home to a nationally renowned academic medical center and the UVA Health System, which serves a three-part mission to treat patients, conduct translational research and train medical practitioners in a wide variety of disciplines.

Established as the nation’s 10th medical school in 1825, the institution has since grown to include a 612-bed hospital and a Level I trauma center, nationally recognized cancer and heart centers, a Children’s Hospital, and primary and specialty clinics throughout Central Virginia.

The UVA Medical Center is consistently ranked among the nation’s best hospitals by the U.S. News & World Report magazine and has been named among the top 25 percent in seven specialties.


The vast majority of UVA students come from the top 10% of their high school class, as well as from all 50 states, over 142 countries and a variety of socioeconomic backgrounds. Despite their diversity, all UVA students share a love of learning and a drive to achieve.

One of the reasons students choose Virginia is our unique residential culture. At UVA, the community of students, faculty and staff personifies the Jeffersonian idea that living and learning are connected. The Academical Village was constructed to support a unique residential experience, with faculty living in the Pavilions, students occupying Lawn rooms and the world-famous Rotunda at its heart. The University’s residential culture continues to support this experience today—strengthened by students, faculty and staff rich in backgrounds, ideas and perspectives. Our unique culture is also paying dividends in innovation:  UVA’s faculty have generated more than 130 patents since 2010.

Perhaps most importantly, faculty come to UVA knowing that instruction is as important as research, and they pride themselves on their many teaching awards.  Our best professors look for ways to encourage, mentor and develop tomorrow’s leaders inside and outside the classroom.


Living in Charlottesville you’ll find sophisticated restaurants, world-renowned wineries and breweries, cosmopolitan arts and music, friendly urban and suburban neighborhoods and a Piedmont landscape that has lured adventurous souls for centuries.  No wonder the U.S. National Bureau of Economic Research named Charlottesville the “happiest city in America” in 2014.

In addition to UVA and its health system, several major employers have facilities in Charlottesville, including State Farm, Northrop Grumman, the U.S. Department of Defense, GE and others.  Charlottesville is also becoming a center for innovative start-up businesses.  The University also actively helps spouses and partners of faculty members build their networks and pursue employment opportunities with a wide variety of area employers. 

The University of Virginia is an equal opportunity and affirmative action employer. Women, minorities, veterans, and persons with disabilities are encouraged to apply. In accordance with the Americans with Disabilities Act Amendments Act of 2008 (ADAAA) and the Rehabilitation Act of 1973, qualified individuals with disabilities are protected from discrimination and may be entitled to reasonable accommodations to assist in their pursuit of employment at the University. This includes assistance in completing the online job application as well as reasonable accommodations during the interview process. Please contact the UHR Service Center: 434.982.0123 to request assistance.

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