Administrative Coordinator

Employer
University of Virginia
Location
College at Wise (Wise, VA)
Closing date
Oct 21, 2021

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support

Job Details

Job location: College at Wise (Wise, VA)


Employment Type: Full-time
Posted data: 2021-07-14
Req: R0026445
Administrative Coordinators typically support a composite of several operational functions including fiscal administration, procurement, human resources, academic support, student services, communications, grants administration, and other administrative functions. They are able to independently understand and interpret policy and use judgment to perform their duties.

The University of Virginia’s College at Wise (UVA Wise), seeks a full time Administrative Coordinator to support four academic departments and media services in daily operations and department specific projects.

The Administrative Services Professional performs both technical and complex projects as well as general clerical work in support of the day-to-day operations of four academic departments (Communication Studies, Education, History, and Language and Literature) and Media Services. The Administrative Services Professional performs advanced, diversified and confidential administrative duties requiring broad and comprehensive experience, competencies, and knowledge of organizational policies and practices. The incumbent must exercise discretion in handling confidential, sensitive, and timely information. Responsibilities include preparing meeting agendas and other correspondence, coordinating office calendars, anticipating and preparing for leadership activity and meetings, taking initiative for tracking, attending meetings for purpose of recording, preparing, and distributing minutes and reports, and completing a variety of non-routine assignments. This role will serve as the records manager for multiple departments.

Responsibilities:

  • Multitask between noted academic departments and media services
  • Internal and external grant budgeting
  • Maintaining multiple financial accounts
  • Front desk support
  • Administrative Support
  • Scheduling meetings
  • Ordering supplies
  • Reconciling budgets
  • Facilities management
  • Retrieving mail
  • Answering phones
  • Paying department bills
  • Creating purchase orders
  • In addition to the above job responsibilities, other duties may be assigned.

Required Qualifications

  • A bachelor’s degree is strongly preferred.
  • Must have experience working Microsoft Office.
  • Must have excellent verbal and written communication skills.
  • Must be detailed-oriented with strong organizational skills and have the ability to manage multiple tasks in a busy environment.
  • Must have experience with managing calendars and coordinating appointments

Physical Demands:

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require walking some distance to attend meetings and programs.

The only division of the University of Virginia located outside of Charlottesville, UVA Wise has a beautiful campus that is nestled in the Appalachian Mountains of Southwest Virginia. In addition to Appalachian arts and culture, on-campus wetlands and impressive geography, and a region full of opportunities for study and outdoor adventure, there are many opportunities to build partnerships with organizations, agencies, and businesses in the area and beyond. Professional staff and a dedicated senior leadership team are driven by the vital mission of ensuring access and affordability to this robust, quality higher education.

The College’s student population is largely first-generation, often rural students, for whom we offer access and affordability along with challenging academic work in the liberal arts tradition. The result is well-rounded graduates who earn fulfilling work at leading organizations and pursue graduate study at prestigious universities, as evidenced recently when U.S. News & World Report ranked UVA Wise as sixth in the nation for promoting social mobility.

Interested applicants for this position should apply online at https://hr.virginia.edu/careers-uva/job-openings and complete an online application including: 1) application, 2) cover letter, 3) current resume, 4) contact information for three references and 5) unofficial transcripts. Review of applications will begin in early August, but will remain open until filled. Start date will be immediately. Applicants must be eligible to work in the United States.

UVA Wise is an equal opportunity/affirmative action employer committed to excellence through diversity. Women, minorities, veterans, and persons with disabilities are encouraged to apply.

Employee fulfills duties as a “responsible employee” under Title IX of the Education Amendments of 1972. A Responsible employee includes any employee: who has the authority to take action to redress sexual violence; who has been given the duty of reporting incidents of sexual violence or any other misconduct by students to the Title IX Coordinator or other appropriate school designee; or whom a student could reasonably believe has this authority or duty.

UVA Wise is committed to helping the campus community provide for their own safety and security. The Annual Security and Fire Safety Report containing information on campus security and personal safety, including alerts, fire safety, crime prevention tips, and crime statistics is available at www.uvawise.edu/ASR. A copy is available upon request by calling 276-328-0190 or 276-376-3451.

MINIMUM REQUIREMENTSEducation: High School DiplomaExperience: At least one year of experienceLicensure: NonePHYSICAL DEMANDSThis is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

Organization

In 1819, the University of Virginia established a new model for intellectual exchange and cross-disciplinary collaboration in higher education. Two hundred years later, as a major research institution, we continue to challenge conventions, lead with ingenuity and advance knowledge for the common good.

What began as an innovative idea has become one of the nation’s leading public research universities, with over 21,000 undergraduate, graduate and professional students. UVA also has over 3,000 full-time faculty offering more than 400 degrees.

Each of the University’s eleven schools has its own distinctive mission, working together to garner consistently high rankings—including #2 Best Value Public College (Princeton Review, 2016), #3 Public University in the Nation (U.S. News & World Report, 2016), and #3 Best Value Among Public Colleges (Kiplinger’s, 2016).  

As we invest in and strengthen our research capabilities, UVA seeks new faculty ready to uncover new insights, rewrite old rules and collaborate on intellectual discoveries.

RESEARCH COLLABORATIONS THAT CROSS DISCIPLINES

As an R1 institution, the University’s research centers, consortia and laboratories are on the leading edge of discovery and technology, offering collaborative spaces for students and faculty to solve global problems.

Our professors are recognized members of major national scholarly and professional organizations, including the National Academy of Sciences and the American Academy of Arts and Sciences. Our faculty’s engagement in interdisciplinary research is being facilitated by new research institutes specializing in everything from big data to brain functioning, and by cluster hires across schools.

NATIONALLY RANKED HEALTH SYSTEM

UVA is also home to a nationally renowned academic medical center and the UVA Health System, which serves a three-part mission to treat patients, conduct translational research and train medical practitioners in a wide variety of disciplines.

Established as the nation’s 10th medical school in 1825, the institution has since grown to include a 612-bed hospital and a Level I trauma center, nationally recognized cancer and heart centers, a Children’s Hospital, and primary and specialty clinics throughout Central Virginia.

The UVA Medical Center is consistently ranked among the nation’s best hospitals by the U.S. News & World Report magazine and has been named among the top 25 percent in seven specialties.

INSPIRING STUDENTS, INSPIRED TEACHING

The vast majority of UVA students come from the top 10% of their high school class, as well as from all 50 states, over 142 countries and a variety of socioeconomic backgrounds. Despite their diversity, all UVA students share a love of learning and a drive to achieve.

One of the reasons students choose Virginia is our unique residential culture. At UVA, the community of students, faculty and staff personifies the Jeffersonian idea that living and learning are connected. The Academical Village was constructed to support a unique residential experience, with faculty living in the Pavilions, students occupying Lawn rooms and the world-famous Rotunda at its heart. The University’s residential culture continues to support this experience today—strengthened by students, faculty and staff rich in backgrounds, ideas and perspectives. Our unique culture is also paying dividends in innovation:  UVA’s faculty have generated more than 130 patents since 2010.

Perhaps most importantly, faculty come to UVA knowing that instruction is as important as research, and they pride themselves on their many teaching awards.  Our best professors look for ways to encourage, mentor and develop tomorrow’s leaders inside and outside the classroom.

LIFE IN CHARLOTTESVILLE

Living in Charlottesville you’ll find sophisticated restaurants, world-renowned wineries and breweries, cosmopolitan arts and music, friendly urban and suburban neighborhoods and a Piedmont landscape that has lured adventurous souls for centuries.  No wonder the U.S. National Bureau of Economic Research named Charlottesville the “happiest city in America” in 2014.

In addition to UVA and its health system, several major employers have facilities in Charlottesville, including State Farm, Northrop Grumman, the U.S. Department of Defense, GE and others.  Charlottesville is also becoming a center for innovative start-up businesses.  The University also actively helps spouses and partners of faculty members build their networks and pursue employment opportunities with a wide variety of area employers. 

The University of Virginia is an equal opportunity and affirmative action employer. Women, minorities, veterans, and persons with disabilities are encouraged to apply. In accordance with the Americans with Disabilities Act Amendments Act of 2008 (ADAAA) and the Rehabilitation Act of 1973, qualified individuals with disabilities are protected from discrimination and may be entitled to reasonable accommodations to assist in their pursuit of employment at the University. This includes assistance in completing the online job application as well as reasonable accommodations during the interview process. Please contact the UHR Service Center: 434.982.0123 orAskHR@virginia.edu to request assistance.

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