School of Graduate Studies Communications and Events GSA  

Description

The School of Graduate Studies is offering a half-time (20 hours/week) GSA position to assist our communications and events team.

Duties & Responsibilities

Assist with ongoing communication plans, special event planning, and promotion.Manage the social media accounts and UND events calendar submissions for the School of Graduate StudiesCreate posts and events for the social media accounts and UND events calendar. Updates and maintains the Blackboard account.

Manage data for all professional development activities including but not limited to tracking RSVP and attendance data, creating reports and developing assessment surveys.Provides videography and Zoom support for all professional development activities. Provides administrative and event day support for graduate activities coordinated by the School of Graduate Studies.

Maintain a welcoming and approachable environment for users of the Gershman Graduate Center by providing superior service to guests in person, email and phone conversations.Maintain knowledge of Graduate School website, campus services and resources to serve as the primary receptionist for incoming questions from graduate students and other guests.Maintain knowledge of building, event, and reservation policies and communicates to guests as needed.Host tours of the Gershman Graduate Center.

Regulate and monitor service, safety, and security of the Gershman Graduate Center by walking rounds, responding to issues, questions, and completing reports.Complete event set-ups and assist with technical requirements, furniture, and equipment.Maintains coffee machine and a clean and neat appearance of lounge and meeting rooms.

Requirements

• Eligible for a graduate assistantship (in good academic standing and enrolled in 6 credits or more)
• Available 20 hours per week between 8-4:30 Monday-Friday, occasional evenings
• Attention to detail and availability during graduate events is critical to this position.
• Ability to problem solve creatively and effectively.
• Ability to adapt to changing procedures.
• Ability to work independently, accurately and in a timely manner.
• Effective verbal and written communication skills.
• Social media, graphic design and videography experience preferred.
• Previous work in an office setting preferred
• Successful completion of criminal history records check.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire.

Work Schedule/Start Date

This is a 20 hour per week position graduate service assistantship for the 2021-2022 academic year. Schedule of hours is based on need for event support and building need.

The ideal candidate would have the ability to work either 8:30am-12:30pm or 12:30-4:30pm (Monday through Friday) depending on the needs of the building and would be flexible to adjust schedule as needed for graduate events hosted by the Graduate School

To Apply

For full consideration, the applicant must submit a resume, cover letter and at least three references. Review of applications will begin August 1; applications will be accepted until the position is filled.

This position can start August 15, 2021 for 20 hours per week for the academic year. Contact Julie Bean (julie.bean@UND.edu) if you have any questions.

Additional Information

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All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.

Confidentiality of Application Materials

Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three finalists who will be invited to campus.

EEO Statement

The University of North Dakota is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or other protected characteristic. Women, minorities, veterans, individuals with disabilities, and members of other underrepresented groups are especially encouraged to apply. Applicants are invited to provide information regarding their gender, race and/or ethnicity, veteran’s status and disability status as part of the application process. This information will remain confidential and separate from your application.

Veteran’s Preference

Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or NGB 22 and if claiming disabled status, a current letter of disability from the VA dated within the last 12 months.

Clery Statement

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years’ of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at UND.edu. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.