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Coordinator of Student Events and Projects

Employer
Hofstra University
Location
Hempstead, NY
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Job Details

Coordinator of Student Events and ProjectsSchool/Division:Donald and Barbara Zucker School of Medicine at Hofstra/NorthwellOffice:Office of Student AffairsFull-Time or Part-Time:Full-TimeAbout HofstraHofstra University is a nationally ranked and recognized private university in Hempstead, N.Y. that is the only school to ever host three consecutive presidential debates (2008, 2012 and 2016). At Hofstra, students get the best of both worlds. Our campus is a leafy oasis just a quick train ride away from New York City and all its cultural, recreational and professional opportunities. We offer small classes and personal attention, with the resources, technology and facilities of a large university. Students can choose from more than 160 undergraduate program options and 165 graduate program options in the liberal arts and sciences, education, health professions and human services, the Peter S. Kalikow School of Government, Public Policy and International Affairs, the Fred DeMatteis School of Engineering and Applied Science, the Frank G. Zarb School of Business, the Lawrence Herbert School of Communication, the Maurice A. Deane School of Law, the Hofstra Northwell School of Graduate Nursing and Physician Assistant Studies, and the Donald and Barbara Zucker School of Medicine at Hofstra/Northwell. Hofstra University is a dynamic community of more than 11,000 students from around the world who are dedicated to civic engagement, academic excellence and becoming leaders in their communities and their careers.Description:Reporting to the Director for Student Affairs, the Coordinator supports the planning and execution of major medical school milestone events, as outlined by the leadership of the Office of Student Affairs. In doing so, the Coordinator will participate fully as a member of the Office of Student Affairs, inclusive and responsive to student and staff needs.

Responsibilities include, but are not limited to:
•Coordinate all aspects of Orientation Week, specifically tasks related to schedule arrangement, guest speakers, room reservations, social activities and program assessment. Oversee Orientation leaders and work with the Program Coordinator for Student Leadership & Engagement to support appropriate orientation training.
•Coordinate all aspects of the annual White Coat Ceremony, inclusive of communication of institutional requirements with the Arnold P. Gold Foundation, securing operational components for the event, and coordinating with Events Management, Communications, and the Plant Department.
•Coordinate all aspects of the annual Match Day Ceremony, inclusive of event logistics, ordering supplies, and coordinating with Events Management, Communications, and the Plant Department.
•Coordinate all aspects of the annual Commencement Ceremony, inclusive of event logistics, ticket ordering and distribution, faculty and student attire and distribution, managing communication to students & guests, and coordinating with Events Management, Communications, and the Plant Department.
•Coordinate all aspects of the Gold Humanism Honor Society committee, inclusive of student nomination survey, communication to students, student nominees and committee members, committee meetings, reception, and assessment. Collaborate with the Office of Evaluation and Assessment to manage nominee data.
•Coordinate all aspects of the annual Anatomical Gift Service, alongside the Program Coordinator of Student Leadership and Engagement, inclusive of printed materials, schedule arrangement, student, faculty and staff invitations, and annual gifts in memory of anatomical donors.
•Track and maintain operational budget expenses for major events.
•Implement assessments and suggest improvements for all major events, based on feedback from departments and student leaders.
•Serve as one of the departmental representatives to the Events Management and Communications administrators for major events hosted by the Office of Student Affairs. Host regular meetings to insure effective, collaborative efforts by all parties.
•Develop and maintain timelines and procedural documents for all major events to insure their success. Assess and update these on an annual basis.
•Work collaboratively with all departments across the medical school, including the Office of Diversity and Inclusion, Office of Admissions, Office of Curriculum Support, Office of Student Finance, Office of Student Records, Office of Alumni Affairs, and Events Management. Represent the Office of Student Affairs in the absence of the Associate Dean for Student Affairs or Director of Student Affairs.
•Participate in professional activity and development as outlined by of the Associate Dean for Student Affairs or Director of Student Affairs.
•Additional duties as assigned.
Qualifications:Bachelor’s Degree required. Master’s Degree in Higher Education, Student Affairs or related field preferred. Must be a collaborative and learning-centered professional with experience in student affairs or higher education, and/or equivalent related experience. A successful candidate must exhibit strong organizational skills, experience in project management or events management, and superior verbal and written communication skills with proven experience conducting presentations for varied audiences. Must demonstrate the ability to work with people from a variety of culturally diverse backgrounds. Ability to work collaboratively and effectively in teams, which includes colleagues, and students with demonstrated ability to use current computer technology (Microsoft Office Products and Google Docs) proficiently. The Coordinator must have the ability to exercise independent, sound, analytical/diagnostic judgements and have demonstrated experience in program creation, working with college policy, and/or hosting large scale events. Some evening and weekend work required during event seasons. Application Instructions:For consideration, please send cover letter and resume to: [email protected]
Voluntary Self-IdentificationAll applicants are invited to complete the three (3) voluntary self-identification formsDeadline:Open until filledDate Posted: 07/14/2021Posting Number: 897354-21

Organization

Working at Hofstra University

Hofstra University is a dynamic private university where students will benefit from large-university resources and thrive within a small college atmosphere.  At Hofstra, students can choose from 155 undergraduate and 170 graduate program options within the Frank G. Zarb School of Business; Hofstra College of Liberal Arts and Sciences: the Peter S. Kalikow School of Government, Public Policy and International Affairs; School of Humanities, Fine and Performing Arts; School of Natural Sciences and Mathematics; the Hofstra Northwell School of Medicine at Hofstra University and Hofstra Northwell School of Graduate Nursing and Physician Assistant Studies at Hofstra University; Hofstra University Continuing Education; Honors College; Lawrence Herbert School of Communication; Maurice A. Deane School of Law; School of Education; School of Engineering and Applied Science; and School of Health Professions and Human Services. Students also benefit from small classes (student-to-faculty ratio of 13-to-1 and an average undergraduate class size of just 21 students), flexible schedules, and close proximity to the cultural and networking aspects of New York City.

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