FD-ProcurementAbout the University of Georgia:
The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities, is the state’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). UGA is currently ranked among the top 15 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.About the College/Unit/Department:
The University Procurement Office is a service unit dependent upon the cooperation and assistance of all University units and departments in order to be of the most benefit to the University. Within the University, therefore, the responsibility for the procurement of supplies, materials, equipment and contractual services is placed in the University Procurement Office. The University Procurement Office has sole responsibility, within the University, for negotiating, preparing, executing or recommending execution, awarding and administering all contracts, purchase orders and rental agreements which involve expenditures for supplies, materials, equipment and contractual services. The University Procurement Office is the University’s only channel of contact with the State Purchasing Division and with the Georgia Technology Authority. We are responsible for coordination of all University procurement activities with appropriate State agencies. College/Unit/Department website:
Benefits EligibleFull/Part time:
Full TimeAdditional Schedule Information:
Monday thru Friday, 8am to 5pm are typical hoursAdvertised Salary:
$35,000 to $39,000Posting Date:
07/07/2021Open until filled:
YesProposed Starting Date:
08/01/2021Location of Vacancy:
Athens Area EEO Policy Statement:
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).Classification Title:
Materials Management Paraprofessional/ProfessionalFLSA:
Business And FinanceFTE:
Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.Preferred Qualifications:
Prefer knowledge of State of Georgia, other state or federal purchasing regulations along with experience with Jaggaer electronic purchasing platform.Position Summary:
The Procurement Specialist serves a critical role in achieving the University’s tripartite mission of teaching, research, and public service. In addition the Procurement Specialist, as a part of Finance and Administration, works to provide exceptional service and stewardship of the University’s financial, human and physical resources.Knowledge, Skills, Abilities and/or Competencies:
To carry out these missions, the Procurement Specialist specializing in purchasing collaborates with campus customers, colleagues within the University and throughout the State of Georgia, and the supplier community to acquire the supplies, equipment, and services needed by the University for teaching, research, and service activities. This work involves excellent communication skills, enthusiastic engagement in partnering with stakeholders to achieve mutual success; active thinking, analysis, problem solving, and evaluation to develop and execute plans; initiative; independent judgment; and a high level of commitment to supporting the University community.
Work is performed under the general supervision of an administrative superior and involves the preparation and review of specifications for both competitive and non-competitive procurements; the receipt and evaluation of bids, proposals, or quotations; review and negotiation of contractual terms and conditions; and ultimately contract creation, execution, and oversight. Performance of these duties involves detailed knowledge of State, Regents, and University purchasing policy and procedure.
Excellent communication skills, enthusiastic engagement in partnering with stakeholders to achieve mutual success; active thinking, analysis, problem solving, and evaluation to develop and execute plans; initiative; independent judgment; and a high level of commitment to supporting the University community.Physical Demands:
Stand, sit, bend, type and communicate via telephone and email.Is driving a responsibility of this position?:
NoIs this a Position of Trust?:
YesDoes this position have operation, access, or control of financial resources?:
YesDoes this position require a P-Card? :
NoIs having a P-Card an essential function of this position? :
NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?:
NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):
YesCredit and P-Card policy:
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.Duties/Responsibilities:
Transactions: Reviews incoming purchase requests to insure specifications and/or descriptions are adequate and properly describe the product or service being purchased. Collaborates with stakeholders and supervisors (as needed) to determine the appropriate procurement plan.Percentage of time:
Coordinates with the using department to obtain the required administrative information and/or documents necessary for processing the purchase request. This includes identifying what information is needed, who possesses that information, and utilizing various communication methods to obtain that information in an efficient and customer focused manner.
Executes procurement plan which may include:
1.) Issuing a variety of solicitations types which may include Requests for Information, Requests for Qualified Contractors, Requests for Qualifications, Requests for Quotes, and Requests for Proposals, reviewing and analyzing responses, and facilitating their award.
2.) Analyzing requests for non-competitive procurements in excess of the competitive bid threshold and conducting necessary due diligence activities.
Analyzes a variety of documents obtained from campus customers and suppliers to determine if they meet policy and procedure requirements. Utilizes creative problem solving techniques to bring purchases to completion.
Elevates issues to supervisor when additional approvals are needed.
Strategic Sourcing:Percentage of time:
-Establish or enable value generating contracts based upon information/direction from Sourcing
-Educate campus on the benefits of strategic supplier partnerships and contracts to enhance service and leverage supplier relationships.
-Based on customer relationships, marketplace knowledge, and understanding UGA purchasing practices, develop and submit plans for strategic sourcing opportunities to the Sourcing Management Team.
Engagement and Process Improvement:Percentage of time:
-Proactively engages with campus partners and builds positive work relationships with customers in order to become a trusted adviser.
-Develops an understanding of customer business requirements and identifies opportunities for business process improvement. Develops plans to capitalize on these opportunities and submits them to their managing Senior Procurement Specialist for approval. If recommendation is approved, the Procurement Specialist plays an active role in implementing process improvement and assessing the effectiveness of changes.
-Assists and cross trains with other Procurement Specialists.
-Participates in professional development activities expanding their skills and knowledge in order to maintain their State of Georgia certification and also to provide better services to the UGA community.
-Serves on sourcing committees for multi-institutional agreements.
Contract Creation and OversightPercentage of time:
-Selects appropriate contract templates, Reviews and negotiates contracts and terms and conditions, compiles finalized contract documents, executes contracts and facilitates loading of contracts into purchasing system as needed.
-Serves as lead coordinator of UGA/Supplier relationship for contracts assigned to the Procurement Specialist, reviews contract utilization, and keeps Sourcing Management Team informed of contract issues related to each contract assigned to the Procurement Specialists.
-Analyzes contracts to identify risk exposure, determines if a Procurement contract management plan is warranted and if so, develops contract management plans commensurate with the identified risks.
-As appropriate verifies that contract management plans developed by Procurement are being implemented effectively.
-As appropriate, serves as the contract manager taking an active role in ensuring the specific elements of the contract management plan are met.
-When contract disputes arise, the Procurement Specialist leads efforts to resolve disputes which may involve identifying and coordinating with additional resources.
Other duties as assigned.Percentage of time: