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Foundation Fund Manager

The University of Georgia
Athens Area

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Institutional & Business Affairs, Alumni Relations & Development
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Job Details

Posting Number:


Working Title:

Foundation Fund Manager


Franklin-Deans Business Office

About the University of Georgia:

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities, is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 15 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department:

The Franklin College of Arts and Sciences Business Office supports that College’s highest priorities by providing professional, responsive and innovative service. By partnering with various central departments as well as other Franklin College administrative groups, the Business Office develops and maintains the Franklin College budget, provides oversight, management and guidance on all business functions, and strives to find effective and creative solutions to support the College’s short- and long-term strategic plans.

Posting Type:


Retirement Plan:


Employment Type:


Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

M-F, 8-5

Advertised Salary:

Commensurate with Experience

Posting Date:


Open until filled:


Closing Date:


Proposed Starting Date:


Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification Title:

Fiscal Affairs Manager





Minimum Qualifications:

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Position Summary:

The foundation fund manager position will serve as the manager of the Foundation Fund Management (FFM) team and is considered a hands-on, high-level responsibility position that reports to the Sr. Director for Finance and Administration for all foundation accounting including monitoring and projecting all foundation account spending for accuracy and compliance with both UGA and UGA Foundation policy and donor fund agreements. This position serves as the contact between the Franklin College Business Office (FCBO) and the UGA Foundation (UGAF). The position provides support for all gift-related transactions and all expenditure, budget, and fund-related transactions. This position will work collaboratively with the Franklin College Development Office, FCBO and departments to ensure we are being good stewards of donor funding. This position manages and prepares monthly reconciliation and projection reports for the unit’s foundation accounts and will aid faculty and staff regarding policies and procedures.

Knowledge, Skills, Abilities and/or Competencies:

•Direct experience in the area of UGA Foundation fund administration
•Demonstrated experience in coordinating and managing multiple competing projects in an organized, efficient manner by prioritizing tasks to meet deadlines
•Acting independently and exercising sound judgment with sensitivity to identify matters that require higher-level management consultation
•Solid knowledge of UGA and UGAF policies related to foundation funds
•Experience managing and developing budgets
•Demonstrated experience performing analysis involving programmatic and fiscal considerations resulting in the formation of action plans
•Strong attention to detail
•Excellent interpersonal, written and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness
•Software experience and expertise in:
•MS Office Suite

Physical Demands:

Sitting and working at a computer for long periods of time

Is driving a responsibility of this position?:


Is this a Position of Trust?:


Does this position have operation, access, or control of financial resources?:


Does this position require a P-Card? :


Is having a P-Card an essential function of this position? :


Does this position have direct interaction or care of children under the age of 18 or direct patient care?:


Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):


Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.


•Maintain the master budget for all foundation funds within assigned cluster
•Review, forecast and manage budgetary processes for foundation funds. This includes aiding departments in managing the annual spending budget for endowed funds.
•Work with FAST on ensuring that foundation funding is incorporated into the annual budget picture for departments within cluster
•Work with SR Financial Director on using foundation funding to support the annual goals of Franklin College.
•Management and monthly reconciliation of all departmental foundation funds (endowed and spendable). Ensure that all expenditures and gifts are accurately posting to the appropriate fund both within UGA Financials and FAME
•Provide monthly financial reports to faculty members and department heads
•Serve as the key liaison between UGA Foundation, departments, and other colleges regarding all foundation administration questions
•Work closely with FAST to oversee processing of all scholarships and awards.
•Work with BPAT, FAST and P&P teams to ensure all HR/payroll actions are processed that involve Foundation funds.

Percentage of time:



Personnel Management/Training:
• Manage the Foundation Fund Administrator position
• Provide positive leadership and supervision to staff that inspires teamwork, service and a productive work environment
• Analyze, evaluate, and improve Foundation Fund Management Team procedures and practices
• Prepares process maps and supporting documentation to improve business operations
• Training and Assessment
o Conduct performance reviews; Oversee professional development and mentorship
o Identify training needs within Foundation Fund Management Team
o Build monthly, quarterly and annual training program(s)
o Plan and implement training programs
 Prepare and deliver training courses in various formats using relevant training materials such as text, handouts, class exercises
 Bring guest presenters if necessary
o Track employee success and progress
o Support the ongoing development and implementation of comprehensive outcomes assessment programs for all the FCBO that support the goals the college’s and university’s strategic

Percentage of time:



•Maintain knowledge of fund agreements within assigned cluster
•Serve as the approver in the UGA Financial Management system for departments in assigned cluster
•Serve as reviewer/approver for all transactions submitted to UGAF
•Ensure compliance with UGA financial processes and standards.
•Ensure compliance with UGAF Expenditure Control policy and procedures

Percentage of time:



•Coordinate and provide leadership on special projects as assigned

Percentage of time:



The University of Georgia, a land-grant and sea-grant university with statewide commitments and responsibilities, is the state's oldest, most comprehensive, and most diversified institution of higher education. It is the birthplace of the American system of public higher education.

university_of_georgia2.jpgToday, UGA enrolls more than 36,000 students. The main campus has 460 buildings on 765 acres of land. The total acreage of UGA in 30 Georgia counties is 41,539. UGA has 17 colleges and schools, which include Agricultural and Environmental Sciences, Arts and Sciences, Business, Ecology, Education, Engineering, Environment and Design, Family and Consumer Sciences, Forestry and Natural Resources, Graduate School, Journalism and Mass Communication, Law, Pharmacy, Public Health, Public and International Affairs, Social Work and Veterinary Medicine. It offers 25 baccalaureate degrees in more than 140 fields; 34 master’s degrees in 130 fields; 18 educational specialist degrees; four doctoral degrees in 98 areas; professional degrees in law, pharmacy and veterinary medicine; and more than 170 study-abroad and exchange programs. UGA Libraries rank among the top third of the nation’s best research libraries and contain a total of 4.7 million volumes and one of nation’s largest map collections. The university has had 21 recipients of the prestigious Rhodes Scholarship. In 2008, UGA was the only public university in America to have two recipients of the Rhodes Scholarship. UGA is home of the Peabody Awards, presented annually for distinguished achievement and meritorious public service by television and radio stations, networks, producing organizations, individuals and the World Wide Web. It also is home of Georgia’s State Botanical Garden, state Museum of Art and State Museum of Natural History. Additionally, UGA has one of the largest and most comprehensive public service and outreach programs conducted by an American educational institution.


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