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Clare County MSU Extension Secretary | Secretary I

Michigan State University
Closing date
Jul 27, 2021

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support, Community & Government Relations
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Job Details

Job no: 718026
Work type: Extension, Support Staff
Pay Grade: 05
Major Administrative Unit / College: Michigan State University Extension
Department: Msue Directors Office 10058282
Sub Area: CT- Clerical Tech.
Salary: 14.17
Location: Clare
Categories: Administrative/Business/Professional, Education/Training, Financial/Accounting, Office/Clerical Support, Human Resources, Advising/Counseling, Clerical Technical- CT, 1/2 Time (50-64.9%), Non-Union
Working/Functional Title

Clare County MSU Extension Secretary

Position Summary

Michigan State University Extension is committed to fostering a welcoming and inclusive organization, which requires all staff to contribute towards a vision for success. Diversity, equity and inclusion are central to our work, regardless of title or position within the organization. This means that all staff at MSU Extension are dedicated to the following:

  • We work together to ensure that programming is delivered to diverse audiences, produces equitable impacts for all participants, and demonstrates partnership and inclusion for all groups.
  • We embrace that it is everyone’s job to create a culture that promotes diversity, equity, inclusion and belonging.
  • We ensure that every team member is prepared with the skills and resources to contribute to our welcoming and inclusive culture.
  • We foster inclusion by recognizing and valuing diverse perspectives, skills, experiences, and work to create equal access to programming for communities.
  • We commit to continuous learning for diversity, equity, and cultural competency, in order to achieve inclusive excellence.
  • We understand that diversity, equity, and inclusion are essential elements to our work and are vital to the organizational culture and programmatic success of MSU Extension.
  • We embrace a culture of understanding, coaching and feedback towards achieving a vision of success for the entire organization and its staff.
  • Together we will achieve success and we commit to these goals in our work, continued education, and ongoing efforts.
  • Be the “face” of MSU Extension (MSUE) in Clare County in a way that allows clientele, and potential clientele, to quickly and easily access Extension system information. Direct clientele to appropriate information and resources (e.g., MSUE staff, MSUE Bookstore, websites, etc.) and assist with the logistics and promotion of MSUE educational events in the county. Support MSU Extension staff in a manner consistent with delivery of Extension programs and events, and work in a manner that fosters a welcoming, inclusive environment for visitors and staff.

    Researches answers for clients. Types, enters data, answers the telephone and files departmental documents in order to provide clerical assistance to faculty, staff and students.

    This is a .6 FTE part-time, end-dated appointment, renewable annually based upon continued funding.

    Characteristic Duties/Responsibilities

  • Types and proofreads standard and/or pre-formatted documents in order to provide the necessary documentation for activities within the Department and to produce rough drafts and final copies for faculty and staff.
  • Greets visitors and answers the phone in order to provide information or screen, prioritize and route to the correct source. Is a receptionist / host for MSU clientele.
  • Reproduces, collates and staples materials for faculty and staff.
  • Requisitions and checks in office and/or copier supplies in order to maintain current inventory.
  • Performs routine maintenance of office equipment and arranges for repairs when necessary.
  • Compiles information and maintains departmental files and routine records and statistics in order to have records for audits and internal needs. Maintains records and files in an orderly fashion.
  • Contacts on-campus and off-campus offices in order to arrange for meeting rooms and travel accommodations. Maintains schedule of meeting/conference rooms.
  • Sorts, opens, and distributes Department mail.
  • Assists with Departmental procedures as required.
  • Other duties as assigned by supervisor.
  • Unit Specific Education/Experience/Skills
  • High School education with course work in business-related areas, such as typing and shorthand, or an equivalent combination of education and experience.
  • Six months of experience in word processing, typing and filing.
  • May require technical knowledge or training related to the field of employment.
  • Desired Qualifications
  • Effective oral and written communication skills.
  • Demonstrated ability for accuracy and thoroughness.
  • Proficiency in use of technology (e.g., Microsoft Teams, Word, Excel, PowerPoint, Outlook for mail/calendaring, spreadsheets, scheduling, virtual learning platforms, Internet browsers/web research, etc.), and ability to learn new skills.
  • Ability to develop and maintain positive working relationships intra- and inter-organizationally.
  • Able to demonstrate sensitivity, knowledge, and use of appropriate approaches, skills and techniques, which reflect an understanding and awareness of social, cultural and economic diversity of the target population served.
  • Ability to lift and carry educational and office materials, equipment, etc. up to 25 lbs.
  • Other skills and/or physical abilities required to perform duties of the position.
  • Equal Employment Opportunity Statement

    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

    Required Application Materials
  • Current resume/CV.
  • Cover letter.
  • Four (4) professional references including at least two (2) prior or current supervisors.
  • Special Instructions

    This is a .6 FTE part-time, limited-term appointment, renewable annually based upon continued funding.

    Work Hours

    24 hours Monday through Friday, with some nights and weekends needed

    Description of End Date

    This is a limited term position funded for one year from date of hire with possible extension contingent upon funding renewal.

    Advertised: Jul 14, 2021 Eastern Daylight Time
    Applications close: Jul 27, 2021 Eastern Daylight Time


    Working at Michigan State University 

    Spartans work every day to advance the common good in uncommon ways.

    Together, we tackle some of the world’s toughest problems to find solutions that make life better—from alternative energy to better food safety to breakthrough medical and environmental applications achieved through rare isotope research.

    We teach. We explore and we discover. We collaborate and lead. We innovate, inspire, and empower. We achieve our potential and create circumstances that help our students and others achieve theirs.

    We're good at it, and we've been at it for more than 150 years.

    The nation’s pioneer land-grant university, MSU began as a bold experiment that democratized higher education and helped bring science and innovation into everyday life. The revolutionary concept became a model for the nation.

    Today, MSU is one of the top research universities in the world—on one of the biggest, greenest campuses in the nation. Home to nationally ranked and recognized academic, residential college, and service-learning programs, we’re a diverse community of dedicated students and scholars, athletes and artists, scientists and leaders.

    In ways both practical and profound, we work to create a stronger, more sustainable, and more hopeful future for all.

    Top Distinctions

    U.S. News & World Report ranks MSU

    • 29th among the nation’s public universities
    • First in the nation for 19 years for graduate programs in elementary and secondary education
    • First in the nation for graduate programs in nuclear physics and industrial and organizational psychology
    • First in the nation for undergraduate program in supply chain

    Recognized for 11 consecutive years as one of the top 100 universities in the world by Shanghai Jiao Tong University in its annual Academic Ranking of World Universities

    Ranks 46th among public universities for in-state students in Kiplinger’s 2013 edition of Best Values in Public Colleges

    Silver rating from the Association for the Advancement of Sustainability in Higher Education’s STARS program, which measures and encourages sustainability in education and research; operations; and planning, administration, and engagement

    Member of the prestigious 62-member Association of American Universities

    Only university in the country with on-campus medical schools graduating allopathic (MD) and osteopathic (DO) physicians, and veterinarians (DVMs)

    Among the largest single-campus residence hall system in the country with 27 halls in five neighborhoods and two apartment villages.


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