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Annual Giving Program Assistant

University of Puget Sound

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Job Details

Annual Giving Program Assistant
University of Puget Sound
Job ID: 5876
Location: VP for Univ Relations Office
Full/Part Time:
Regular/Temporary: Regular

Staff Posting Details
Appointment: Regular, full-time, (1.0 FTE)

Position Summary: The Annual Giving Assistant coordinates the administrative, mail (direct mail and e-mail), and data reporting efforts of the Office of Annual Giving. This position supports a wide range of complex administrative operations including implementing, coordinating, and monitoring departmental projects, data analysis and integrity.

Essential Job Functions and Responsibilities:
  • Oversee daily office functions.
  • Oversee the department's incoming main line, email accounts and paper mail.
  • Support the production of all solicitation, stewardship and reminder materials (direct mail, email, phonathon).
  • Run key constituent solicitation, recruitment and fundraising software.
  • Support the Annual Giving Office Manager with scheduled and ad hoc reporting needs.
  • Support the director and assistant directors with volunteer and prospect management (prepare visit materials, visit reports, contact reports and training materials.).
  • Support the office manager with coordination of the department's budget(s), including tracking outstanding and in-clearing charges.
  • Process information using various applications including Microsoft Office Suite, specifically in Excel.
  • Edit and update department's web presence.
  • Schedule and coordinate meetings.
  • Perform other duties as assigned.

Budget Responsibilities

Support the office manager with coordination of the department's budget(s), including tracking outstanding and in-clearing charges.

  • Be able to work independently as well as in a team.
  • Have the ability to multi-task while setting priorities, and adjusting as necessary, with minimal guidance in order to meet all deadlines and achieve successful outcomes.
  • Strong interpersonal and customer service skills, be detail oriented, and have excellent written and verbal communication skills.
  • Maintain confidentiality.
  • Associates degree or equivalent and two years of full-time clerical experience OR equivalent combination of education and experience.
  • Ability to respectfully work, communicate and provide leadership within a diverse campus community.

Compensation and Benefits: Decisions about starting salaries are made based on the extent and relatedness of the candidate's education and experience and on internal equity and market considerations.

The pay range for this position is $17.28 per hour to $17.50 per hour.

Puget Sound offers a generous benefits package. For more information, visit:

Application Deadline: Review of applications will begin immediately. Search and selection procedures will be closed when a sufficient number of qualified candidates have been identified.
  • Resume
  • Letter of Interest

Applications submitted without the required attachments will not be considered.

All offers of employment are contingent on successful completion of a background inquiry and if applicable for the position, drug screen, physical test and functional assessment.

Diversity Statement:
  • We acknowledge the richness of commonalities and differences we share as a university community; the intrinsic worth of all who work and study here; that education is enhanced by investigation of and reflection upon multiple perspectives.
  • We aspire to create respect for and appreciation of all persons as a key characteristic of our campus community; to increase the diversity of all parts of our University community through commitment to diversity in our recruitment and retention efforts; to foster a spirit of openness to active engagement among all members of our campus community.
  • We act to achieve an environment that welcomes and supports diversity; to ensure full educational opportunity for all who teach and learn here; to prepare effectively citizen-leaders for a pluralistic world.

Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. To learn more please visit:

The University of Puget Sound is an equal opportunity employer.

How to Apply
For complete job description and application instructions, visit:

About Puget Sound
Puget Sound is a selective national liberal arts college in Tacoma, Washington, drawing 2,600 students from 48 states and 20 countries. Puget Sound graduates include Rhodes and Fulbright scholars, notables in the arts and culture, entrepreneurs and elected officials, and leaders in business and finance locally and throughout the world. A low student-faculty ratio provides Puget Sound students with personal attention from faculty who have a strong commitment to teaching and offer 1,200 courses each year in more than 40 traditional and interdisciplinary fields, including graduate programs in occupational and physical therapy and in education. Puget Sound is the only nationally ranked independent undergraduate liberal arts college in Western Washington, and one of just five independent colleges in the Pacific Northwest granted a charter by Phi Beta Kappa, the nation’s most prestigious academic honorary society. Visit "About Puget Sound" ( to learn more about the college.

As a strategic goal and through our core values, University of Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. EOE/AA


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Working at University of Puget Sound

The University of Puget Sound is an independent residential undergraduate liberal arts college with selected graduate programs building effectively on a liberal arts foundation. The University, as a community of learning, maintains a strong commitment to teaching excellence, scholarly engagement, and fruitful student-faculty interaction.

The mission of the University is to develop in its students capacities for critical analysis, aesthetic appreciation, sound judgment, and apt expression that will sustain a lifetime of intellectual curiosity, active inquiry, and reasoned independence. A Puget Sound education, both academic and co-curricular, encourages a rich knowledge of self and others, an appreciation of commonality and difference, the full, open, and civil discussion of ideas, thoughtful moral discourse, and the integration of learning, preparing the University's graduates to meet the highest tests of democratic citizenship. Such an education seeks to liberate each person's fullest intellectual and human potential to assist in the unfolding of creative and useful lives.

The University of Puget Sound campus offers a unique blend of ingredients for immersing yourself in learning: the unparalleled scenery of the Pacific Northwest, traditional Tudor-Gothic architecture, leafy enclaves for quiet study, and common areas infused with an indisputable energy. The campus is just minutes away from downtown Tacoma, with its revitalized waterfront, thriving arts and culture scene, and an eclectic mix of retail shops and restaurants.

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