Clery Compliance Coordinator - Division of Public Safety (148657)

Employer
University of Illinois at Urbana-Champaign
Location
Champaign, IL
Closing date
Jul 26, 2021

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Administrative Jobs
Institutional & Business Affairs, Assessment, Accreditation & Compliance, Safety & Security

Job Details

Description:

Clery Compliance Coordinator

Division of Public Safety

University of Illinois at Urbana-Champaign

The University of Illinois is an Equal Opportunity, Affirmative Action employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or veteran status. For more information, visit http://go.illinois.edu/EEO.

PRIMARY POSITION FUNCTION:

The Division of Public Safety seeks applicants for the position of Clery Compliance Coordinator. The Clery Compliance Coordinator is responsible for coordinating and maintaining Clery Act compliance for the University of Illinois Urbana-Champaign campus.

DUTIES AND RESPONSIBILITIES:

Clery Act/HEOA/HEA

  • Develop, implement, and administer action plans and strategies for the entire campus in accordance with the Clery Act and associated regulations.
  • Implement and develop procedures through collaborative efforts with various University units.
  • Responsible for the Division of Public Safety’s Title IX compliance by serving as a centralized contact point for the department with the University’s Title IX Office.
  • Submit reports and information via the University’s Online Reporting structure.
  • Serve as the University resource by responding to inquires and resolving Clery Act compliance problems.
  • Meet regularly with the Office of University Legal Counsel to discuss Clery issues. Coordinate with Campus Code Compliance and Fire Safety to ensure compliance with HEA Fire Safety regulations.
  • Ensure compliance with the Daily Crime and Fire Log requirements.
  • Evaluate effectiveness of programs and procedures and make necessary adjustments? resolve issues with tact and diplomacy.
  • Analyze, interpret, and resolve compliance issues.
  • Revise and update University policies and procedures to ensure compliance requirements are met.
  • Develop and implement procedures and record-keeping systems to support the University’s compliance in accordance with the Clery Act.
    • Conduct a quality control review of a variety of administrative documents and/or transactions.
    • Review and analyze forms and documents to determine adequacy and acceptability of information provided.
    • Serve as records custodian for all Clery Act files and documents.
  • Stay abreast of pending changes to the Clery Act and applicable laws and new regulations to determine the impact on the University, faculty, staff, and students.
  • Stay abreast of pending and final changes to the Clery Act as well as other applicable laws and regulations affecting Clery Act provisions.
  • Consult and interact with other institutions, federal agencies, and entities outside of the University to discuss best practices, compliance concerns, and regulation interpretation? implement best practices when applicable.
  • Coordinate the annual Administrative Clery Committee meeting and create the itinerary with input from the Assistant Chief of Administrative Operations.
  • Prepare reports and updates to be presented to committee.
  • Coordinate the update of the University’s Clery Geography on an annual basis.
  • Make changes to Clery Maps as needed and verify accuracy of On-campus and Non-campus properties owned or controlled by the University.
  • Work with appropriate University units to update Clery Master Geography List.
  • Participate in the University’s Annual Emergency Planning Exercise to ensure compliance with Clery regulations.
  • Document the annual exercise as acts in the role of “Logistics” during said exercise.
  • Maintain annual certification in the Clery Compliance Officer Certification Program through the National Association of Clery Compliance Officers and Professionals.
    • Attend annual networking and training sessions along with other Big Ten Clery Compliance Coordinators.
    • Manage the Big Ten Clery email listserv and participate in monthly conference calls with the other Big Ten institutions.
  • Identify Campus Security Authorities (CSA) and coordinate their training.
    • Train key institutional stakeholders on requirements of the Clery Act.
    • Assist with developing mandated training and educational programs.
    • Document and maintain records of training for regulatory compliance.
    • Create appropriate communication and information to be provided to CSAs throughout the year.
  • Compose substantive reports and correspondence.
  • Assist administration in the preparation of proposals and various reports.

Crime and disciplinary data – 25%

  • Review and examine crime and disciplinary referral data from various internal and external sources, such as the Office of Student Conflict Resolution, CSAs, and other law enforcement agencies.
  • Work with Public Safety Records Division to ensure proper classification of crime incident reports.
  • Send annual requests for crime statistics to all Campus Security Authorities at the end of each calendar year and provide survey link for their responses.
  • Prepare, publish, and distribute the Annual Security and Fire Safety Report for the University.
  • Ensure the institution maintains accurate records on security awareness and crime prevention programs and presentations.
  • Prepare and submit crime statistics annually to the Department of Education through their survey collection.
  • Review all University Police and Campus Security Authority reports to determine if they are Clery reportable incidents and require a Timely Warning (“Campus Safety Notice”).
  • Document reports for audit trail as well as create and maintain files for each Emergency Notification (“Illini Alert”) and Timely Warning (“Campus Safety Notice”) that are issued.
  • Compose substantive reports and correspondence. Assist administration in the preparation of proposals and various reports.

QUALIFICATIONS

Education:

Required: Bachelor’s Degree with a major in Communications, Criminal Justice, Emergency Management, Political Science, Law, or related field.

Experience:

Required: Four years of professional experience in a position with a focus on compliance programs, procedural or policy administration, or data analysis and reporting. Demonstrated professional experience with records management and/or maintenance.

Preferred: Four years of professional experience analyzing and interpreting law enforcement records. Experience complying with requirements of the Clery Act. Experience with compliance programs in a higher education setting. Demonstrated project and/or program management experience.

Training

Preferred: Basic Clery Act Training knowledge.

Knowledge, Skills and Abilities

Knowledge of the Higher Education Opportunity Act (HEOA) and Higher Education Act (HEA) guidelines, policies, and compliance requirements. Familiarization of Title IX Regulations and the Violence Against Women’s Act (VAWA). Writing ability and knowledge of written and verbal communications. Knowledge of basic business administration and public administration. Basic knowledge of current law enforcement and criminal justice organization and operations. Working knowledge of University structure, organization, and administration. Working knowledge of public relations principles. Working knowledge of Division of Public Safety policies and procedures. Working knowledge of various software and web-based programs; Microsoft Word, Access, Excel, Banner-related processes. Working knowledge of Division of Public Safety records systems. Working knowledge of keyboard layout. Highly developed organizational skills. Excellent interpersonal skills. Acute attention to detail. Demonstrated ability to work with a wide variety of individuals from diverse backgrounds and perspectives. Ability to effectively handle critical situations in a productive and effective manner. Demonstrated project, program management skills. Conflict management skills (necessary to identify resolutions that satisfy the needs and interests of involved departments while also prioritizing campus community).

SALARY AND APPOINTMENT INFORMATION

The Clery Coordinator position is a full-time, benefits-eligible Civil Service Program Coordinator position appointed on a 12-month service basis. The expected start date is October 1, 2021. Salary is commensurate with experience and qualifications.

To Apply:

Applications must be received by July 26, 2021. Apply for this position using the “Apply for Position” button below. If you have not applied before, you must create your candidate profile at http://jobs.illinois.edu. If you already have a profile, you will be redirected to that existing profile via email notification. To complete the application process:

Step 1) Submit the Staff Vacancy Application.

Step 2) Submit the Voluntary Self-Identification of Disability forms.

Step 3) Upload the following documents:

  • cover letter
  • resume (months and years of employment must be included)
  • academic credentials (unofficial transcripts or copy of diploma may be acceptable) for all degrees attained
  • names/contact information for three references
  • In order to be considered as a transfer candidate, you must apply for this position using the “Apply for Position” button below. Applications not submitted through this website will not be considered. For further information about this specific position, contact Nikki Hodge at [email protected]. For questions about the application process, please contact 217-333-2137.

    The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. Convictions are not a bar to employment. Other pre-employment assessments may be required, depending on the classification of Civil Service employment.

    As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.

    The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment

    The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

    College Name or Administrative Unit:Chancellor's Office Category:2-Administrative Title:Clery Compliance Coordinator - Division of Public Safety (148657) Open Date:07/12/2021 Close Date:07/26/2021 Organization Name:Division of Public Safety

    Organization

    Since its founding in 1867, the University of Illinois at Urbana-Champaign has earned a reputation as a world-class leader in research, teaching, and public engagement.

    Faculty

    A talented and highly respected faculty is the University's most significant resource. Many are recognized for exceptional scholarship with memberships in such organizations as the American Academy of Arts and Sciences, the National Academy of Sciences, and the National Academy of Engineering. 

    Our faculty have been awarded Nobel Prizes, Pulitzer Prizes, and the Fields Medal in Mathematics.The success of our faculty is matched by that of our alumni: 11 are Nobel laureates and another 18 have won Pulitzer Prizes.

    Academic Resources

    Academic resources on campus are among the finest in the world. The University Library is one of the largest public university collections in the world with 11 million volumes in its 37 unit libraries. Annually, 53,000,000 people visit its online catalog. Students have access to thousands of computer terminals in classrooms, residence halls, and campus libraries for use in classroom instruction, study, and research.

    Research

    Students and scholars find the University an ideal place to conduct research. The Beckman Institute for Advanced Science and Technology is a model for interdisciplinary research, where eighteen research groups from sixteen University departments work within and across three broadly defined themes: biological intelligence, human-computer intelligent interaction, and molecular and electronic nanostructures. The University is also home to the National Center for Supercomputing Applications (NCSA).

    Undergraduate Education

    The University has a fundamental commitment to undergraduate education. Nearly 28,000 undergraduate students are enrolled in nine undergraduate divisions, which together offer some 4,000 courses in more than 150 fields of study.

    Undergraduate admission is highly selective. In the 2001 freshman class, students in the middle 50% had ACT scores between 25 and 30 and ranked between the 83rd and 96th percentiles of their high school graduating classes.

    The University enrolls over 9,000 graduate and professional students in more than 100 disciplines. It is among the top five universities in number of earned doctorates awarded annually in the United States.

    Also integral to the University's mission is a commitment to public engagement. Each year about 65,000 Illinois residents participate in scores of conferences, institutes, courses, and workshops presented statewide. Research and class projects take students and professors off campus to share expertise and technical support with Illinois farmers, manufacturing firms, and businesses. In a typical year, student volunteers log more than 60,000 volunteer hours.

    The Arts

    A major center for the arts, the campus attracts dozens of nationally and internationally renowned artists each year to its widely acclaimed Krannert Center for the Performing Arts. The University also supports two major museums: the Krannert Art Museum and Kinkead Pavilion; and the Spurlock Museum, a museum of world history and culture. 

    Other major facilities include the multipurpose Assembly Hall (16,500 seats); Memorial Stadium (70,000 seats), site of Big Ten Conference football games; and the Intramural-Physical Education Building, one of the largest recreational facilities of its kind on a university campus.

    Inclusive Illinois, one campus, many voices

    Inclusive Illinois is the University’s commitment to cultivating a community at Illinois where everyone is welcomed, celebrated, and respected. Illinois is about how we value difference to make a difference. http://www.inclusiveillinois.illinois.edu/

    As evidence of the University’s commitment to enhance the working, living, and learning environment for faculty, staff, and students, the University will encourage a standard of conduct and behavior that is consistent with the values of inclusivity. In an environment of inclusivity, there is no place for acts of hatred, intolerance, insensitivity, bigotry, threats of violence, harassment or discrimination.

    Inclusive Illinois, one campus, many voices

    Inclusive Illinois is the University’s commitment to cultivating a community at Illinois where everyone is welcomed, celebrated, and respected. Through education, engagement, and excellence, each voice creates the Inclusive Illinois Experience.

    How can we appreciate difference to make a difference?

    Illinois is the place where we embrace difference. We embrace it because we value it. We value it because we know that we have so much to learn from each other in our living, learning, and working environment.

    Illinois is the place where we recognize the power of possibility and where great potential is realized. Inclusive Illinois is the vision of that place: a vision made real by leadership and commitment.

    Illinois is the place where consensus is forged by discourse and where everyone’s contributions are recognized: significant contributions that elevate us because they are informed and enhanced by race, ethnicity, gender, sexual orientation and gender identity, age, physical ability, religion, class, and national origin. We are enriched by these perspectives, and we are united by the very discourse that brings these views together.

    It is a process. It is transformative. And we celebrate the remarkable changes we set in motion here … taking an important step … crossing boundaries … starting with our own.

    It all starts with each of us: with our willingness to embark on the journey in the search for answers, and with our openness and acceptance of the answers we find. Illinois is the place where it all comes together.

    Learn more about how Inclusive Illinois promotes diversity here.

    Commitment to Equal Opportunity

    The commitment of the University to the most fundamental principles of academic freedom, equality of opportunity, and human dignity requires that decisions involving students and employees be based on individual merit and be free from invidious discrimination in all its forms, whether or not specifically prohibited by law. Among the forms of invidious discrimination prohibited by the University policy but not law is discrimination, including harassment, on the basis of sexual orientation. Complaints of invidious discrimination in violation of University policy are to be resolved within existing University procedures. The policy of the University of Illinois is to comply with all federal and state nondiscrimination, equal opportunity, and affirmative action laws, orders, and regulations. The University will not engage in discrimination or harassment against any person because of race, color, religion, sex, national origin, ancestry, age, marital status, disability, unfavorable discharge from the military, or status as a disabled veteran or a veteran of the Vietnam era. This nondiscrimination policy applies to admissions, employment, and access to and treatment in University programs and activities

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