Project Coordinator - Division of Responsibility (148801)

Employer
University of Illinois at Urbana-Champaign
Location
Champaign, IL
Closing date
Aug 8, 2021

Job Details

Description:

Project Coordinator of Division of Responsibility
Facilities and Services
University of Illinois at Urbana/Champaign

Illinois is a world leader in research, teaching, and public engagement. We serve the state, the nation, and the world by creating knowledge, preparing students for lives of impact, and addressing critical societal needs through the transfer and application of knowledge. Illinois is the place where we embrace difference. We embrace it because we value it. Illinois is especially interested in candidates who can contribute, through their research, teaching, and/or service, to the diversity and excellence of the Illinois community.

This position is responsible for creating division of financial responsibility agreements for new buildings, along with reviewing and updating all division of responsibility financial agreements for existing buildings. Develops standard operating procedures for maintenance for both new and existing buildings. This position also contributes to the variance request process, University Facilities Standards updating process, manages customer expectations, and improves customer satisfaction.

The University of Illinois is an Equal Opportunity, Affirmative Action employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or veteran status. For more information, visit http://go.illinois.edu/EEO.

RESPONSIBILITIES:
1. Create new division of financial responsibility agreements and provides updates to existing agreements for buildings across campus. The agreements outlines the financial responsibilities for repair, replacement, and maintenance of the physical assets within a building.
2. Assist in developing and updating University Facilities Standards to achieve the quality of assets consistent with comparable institutions within Big Ten schools.
3. Act as liaison to Campus and University Departments in matters of maintenance responsibilities.
4. Assist the Capital Construction Planning and Project Management in reviewing responses to variances requests and drawing drawings and submittals.
5. Coordinate with OMA in evaluating new products with respect to maintenance and service.
6. Prepare and coordinate training and education sessions for the Engineering Services staff.
7. Actively seek methods and procedures to improve quality and reduce the life cycle cost of the University of Illinois facilities.
8. Perform other tasks as requested by the Associate Director and Director.
9. Facilitate document progress through the approval process to the Executive Director.
10. Work in close association with Operations, Maintenance and Alterations (OMA) in defining divisions of responsibility on new and older projects.
11. Develop plans that set priorities that address the most critical division of responsibility first.
12. Propose updates to the division of responsibility Boiler Plate and Asset Clarification Sheet.

QUALIFICATIONS:
Education
Required: Bachelor’s degree in Architecture, Engineering, Construction management or a field related to the position.

Preferred:Advanced technical degrees and/or a degree in mechanical engineering.

Work Experience
Required:Four years of work experience with construction projects and specification. Experience analyzing and interpreting construction documentation.

Preferred:Experience with engineering, architecture, institutional facilities, construction, or quality assurance.

Training, Licenses, or Certifications

Preferred:
CEM, CEFP, LEED or additional certification or licensure in architecture, engineering, energy or facility management.

Knowledge, Skills and Abilities

Professional demeanor. Knowledge of building systems. Working knowledge of Microsoft Office Suite and Microsoft Project. Strong background in engineering, architecture or construction related field. Proficiency in review of technical drawings. Ability to interact and engage with people at all levels of F&S and campus. Ability to plan, prioritize and execute projects. Demonstrate excellent communication skills.Working knowledge of Microsoft Office products (ex: Word, Access, Excel, PowerPoint, Project, Visio, and Outlook), AutoDESK products (such as AutoCAD and REVIT), Blubeam Revu and University tools such as AiM and Archibus.

SALARY AND APPOINTMENT INFORMATION:
This is a full-time Civil Service Program Coordinator position. The expected start date is as soon as possible after August 8, 2021. Salary is commensurate with experience.


APPLICATION PROCEDURES AND DEADLINE INFORMATION:
Applications must be received by August 8, 2021. Apply for this position using the “Apply for Position” button below. If you have not applied before, you must create your candidate profile at http://jobs.illinois.edu. If you already have a profile, you may be redirected to that existing profile via email notification. To complete the application process:

Step 1) Submit the Staff Vacancy Application.
Step 2) Submit the Voluntary Self-Identification of Disability forms.
Step 3) You must then upload your cover letter, resume (months and years of employment must be included), and academic credentials (unofficial transcripts or diploma may be acceptable) and names/contact information for three references.


In order to be considered as a transfer candidate, you must apply for the position using the “Apply for Position” button below. Applications not submitted through this website will not be considered. For further information regarding the position, you may contact Ken McCray, 217-300-6211 or [email protected] For questions regarding the application process, please contact 217-333-2137.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. Convictions are not a bar to employment. Other pre-employment assessments may be required, depending on the classification of Civil Service employment.

As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment

The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

College Name or Administrative Unit:Facilities and Services Category:2-Administrative Title:Project Coordinator - Division of Responsibility (148801) Open Date:07/12/2021 Close Date:08/08/2021 Organization Name:FandS Engineering Services

Company

Since its founding in 1867, the University of Illinois at Urbana-Champaign has earned a reputation as a world-class leader in research, teaching, and public engagement.

Faculty

A talented and highly respected faculty is the University's most significant resource. Many are recognized for exceptional scholarship with memberships in such organizations as the American Academy of Arts and Sciences, the National Academy of Sciences, and the National Academy of Engineering. 

Our faculty have been awarded Nobel Prizes, Pulitzer Prizes, and the Fields Medal in Mathematics.The success of our faculty is matched by that of our alumni: 11 are Nobel laureates and another 18 have won Pulitzer Prizes.

Academic Resources

Academic resources on campus are among the finest in the world. The University Library is one of the largest public university collections in the world with 11 million volumes in its 37 unit libraries. Annually, 53,000,000 people visit its online catalog. Students have access to thousands of computer terminals in classrooms, residence halls, and campus libraries for use in classroom instruction, study, and research.

Research

Students and scholars find the University an ideal place to conduct research. The Beckman Institute for Advanced Science and Technology is a model for interdisciplinary research, where eighteen research groups from sixteen University departments work within and across three broadly defined themes: biological intelligence, human-computer intelligent interaction, and molecular and electronic nanostructures. The University is also home to the National Center for Supercomputing Applications (NCSA).

Undergraduate Education

The University has a fundamental commitment to undergraduate education. Nearly 28,000 undergraduate students are enrolled in nine undergraduate divisions, which together offer some 4,000 courses in more than 150 fields of study.

Undergraduate admission is highly selective. In the 2001 freshman class, students in the middle 50% had ACT scores between 25 and 30 and ranked between the 83rd and 96th percentiles of their high school graduating classes.

The University enrolls over 9,000 graduate and professional students in more than 100 disciplines. It is among the top five universities in number of earned doctorates awarded annually in the United States.

Also integral to the University's mission is a commitment to public engagement. Each year about 65,000 Illinois residents participate in scores of conferences, institutes, courses, and workshops presented statewide. Research and class projects take students and professors off campus to share expertise and technical support with Illinois farmers, manufacturing firms, and businesses. In a typical year, student volunteers log more than 60,000 volunteer hours.

The Arts

A major center for the arts, the campus attracts dozens of nationally and internationally renowned artists each year to its widely acclaimed Krannert Center for the Performing Arts. The University also supports two major museums: the Krannert Art Museum and Kinkead Pavilion; and the Spurlock Museum, a museum of world history and culture. 

Other major facilities include the multipurpose Assembly Hall (16,500 seats); Memorial Stadium (70,000 seats), site of Big Ten Conference football games; and the Intramural-Physical Education Building, one of the largest recreational facilities of its kind on a university campus.

Inclusive Illinois, one campus, many voices

Inclusive Illinois is the University’s commitment to cultivating a community at Illinois where everyone is welcomed, celebrated, and respected. Illinois is about how we value difference to make a difference. http://www.inclusiveillinois.illinois.edu/

As evidence of the University’s commitment to enhance the working, living, and learning environment for faculty, staff, and students, the University will encourage a standard of conduct and behavior that is consistent with the values of inclusivity. In an environment of inclusivity, there is no place for acts of hatred, intolerance, insensitivity, bigotry, threats of violence, harassment or discrimination.

Inclusive Illinois, one campus, many voices

Inclusive Illinois is the University’s commitment to cultivating a community at Illinois where everyone is welcomed, celebrated, and respected. Through education, engagement, and excellence, each voice creates the Inclusive Illinois Experience.

How can we appreciate difference to make a difference?

Illinois is the place where we embrace difference. We embrace it because we value it. We value it because we know that we have so much to learn from each other in our living, learning, and working environment.

Illinois is the place where we recognize the power of possibility and where great potential is realized. Inclusive Illinois is the vision of that place: a vision made real by leadership and commitment.

Illinois is the place where consensus is forged by discourse and where everyone’s contributions are recognized: significant contributions that elevate us because they are informed and enhanced by race, ethnicity, gender, sexual orientation and gender identity, age, physical ability, religion, class, and national origin. We are enriched by these perspectives, and we are united by the very discourse that brings these views together.

It is a process. It is transformative. And we celebrate the remarkable changes we set in motion here … taking an important step … crossing boundaries … starting with our own.

It all starts with each of us: with our willingness to embark on the journey in the search for answers, and with our openness and acceptance of the answers we find. Illinois is the place where it all comes together.

Learn more about how Inclusive Illinois promotes diversity here.

Commitment to Equal Opportunity

The commitment of the University to the most fundamental principles of academic freedom, equality of opportunity, and human dignity requires that decisions involving students and employees be based on individual merit and be free from invidious discrimination in all its forms, whether or not specifically prohibited by law. Among the forms of invidious discrimination prohibited by the University policy but not law is discrimination, including harassment, on the basis of sexual orientation. Complaints of invidious discrimination in violation of University policy are to be resolved within existing University procedures. The policy of the University of Illinois is to comply with all federal and state nondiscrimination, equal opportunity, and affirmative action laws, orders, and regulations. The University will not engage in discrimination or harassment against any person because of race, color, religion, sex, national origin, ancestry, age, marital status, disability, unfavorable discharge from the military, or status as a disabled veteran or a veteran of the Vietnam era. This nondiscrimination policy applies to admissions, employment, and access to and treatment in University programs and activities

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