Assistant Vice President, Strategic Sourcing

Employer
Duke University
Location
Director, Procurement Services
Closing date
Oct 22, 2021

Job Details

Assistant Vice President, Strategic Sourcing

FLSA: E

Job Code: 5582

Pay Target: K1

Supervisory Responsibility: Yes

Date: 4/08/2021

General Description of the Job Class

The Assistant Vice President for Procurement and Supply Chain Strategic Sourcing will provide overall organizational leadership for all strategic sourcing, contracting, value analysis and related analytics for both Duke University and the Duke University Health System (“DUKE”). This position will provide executive leadership, prioritization, coaching, mentoring and focused administrative direction and oversight for the strategic sourcing responsibilities related to all controllable spend and across contracting, policy execution, direct expense reduction and cost containment for Duke. Responsibilities will include strategic sourcing leadership for all service lines, including, but not limited to, medical-surgical, complex physician preference items, pharmacy, the group purchasing and aggregation group relationship, pharmacy, purchased services, information technology, capital aggregation and any other general goods and services. The AVP Procurement and Strategic Sourcing will need to be a high energy, highly organized and analytically focused individual, who has strong interpersonal and influencing skills across a continuum of University based leaderships, Health system leaders, physicians and clinical care providers, as well as national and local supplier relationships.

This position will develop and foster effective collaboration throughout Duke, including, but not limited to, all DUHS clinical departments, and other affiliated services to ensure an integrated approach to fulfilling Duke’s clinical, research and educational goals and objectives. Function as an effective liaison and intermediary between Procurement and Supply Chain and all department leads and administrators, physicians, University entity and health system leadership, and the various clinical departments who are primary stakeholders.

Develop new business strategies to enhance market share and improve overall performance. Serve as the executive level Procurement leader responsible for reducing operating expense, enhance revenues, achieve effective utilization and quality goals and objectives, analyze and utilize information to develop and support management decisions. In general, facilitate the core business of the service line to ensure effective and efficient delivery of clinical care.

Communicate key information to the stakeholders of service areas with respect to contracting, cost management, and customer-focused programs and services. Lead and support key committees pertaining to these service areas.

This position will also provide oversight for any budgeting, capital planning, vendor/contract management, analytics, benchmarking and alignment of strategic sourcing and related resources. Coordinate the determination of fiscal requirements of assigned departments and review budgetary recommendations: monitor, verify, and reconcile expenditure of budgeted funds.

Duties and Responsibilities of this Level

Oversee and manage the administration, coordination, performance and monitoring of operational and business strategic sourcing and related activities of the entity, working collaboratively with senior administrative and physician leadership.

20% Serve as a primary point of contact in regard to all strategic sourcing and value analysis roles, responsibilities and initiatives with all levels of Duke, including administration, physicians and outside organizations to coordinate entity business, accomplish directives and facilitate the resolution of problems. Responsible in supporting the Vice-President Procurement and Supply Chain for the management of the operational department budgets including the analysis of expenses and monthly reports, and the creation of an annual budget. Create and communicate budget reports. Monitor, verify and reconcile expenditure of budgeted funds. Responsible leadership for all annualized strategic sourcing roadmaps and savings plans. Supports all margin improvement efforts across Duke.

10% Ensure consistent and accurate interpretation and application of human resource policies and procedures. Interpret and administer policies pertaining to the recruitment and retention of employees. Manage various personnel issues.

25% Develops and executes comprehensive business plans targeted to support customer service, physician relationships, and system cohesiveness. Responsible for education, collaboration and execution of contracts and support services programs in accordance with Procurement and Supply Chain policies and procedures. Plans, implements, and monitors programs which focus on optimal, cost-effective use of supplies and services throughout the system. Responsible and accountable for information delivery strategy and execution of effective metrics and tools to identify and track critical Procurement and Supply Chain performance measures that support business decisions, create best practice standards, and drives best practice adoption across the enterprise. Develops short and long term plans relative to the Duke initiatives, ensuring complete integration and implementation of corporate supply and purchased services contracts, and operational systems. Directs overall relationships with the vendor community, including benchmarking analytics. Accountable for the active practice of service excellence standards across all stakeholders in order to anticipate and meet customer needs. Accountable for understanding market trends, best practices and strategies and incorporating into a Duke based strategic roadmap and value plan.

20% Provides leadership and accountability in managing any group purchasing organization relationship, including aggregation group, via the use of national benchmark indices, roadmap and overall economic benefit plan. Provide leadership for collaboration with national benchmark indices and best practice counsels. Responsible for managing and advancing the overall GPO relationship and strategy, as well as the same for any product aggregation groups.

15% Leadership responsibility around product standardization and the overall improvement in utilization and market share agreement compliance. Prominent leadership role and influencer in all applicable physician compliance and product utilization meetings and reviews.

10% Responsible for leading an aggregated strategic sourcing roadmap across Duke that capitalizes upon aggregation. Responsible for all service agreements that are either equipment or service related obligations. In addition, responsible Procurement and Supply Chain’s involvement and participation in Duke’s value analysis process. Facilitates a continuous employee feedback process to enhance work processes. Directs assigned staff in a manner consistent with organizational policies and values. Ensures that personnel management is consistent and equitable among employees in accordance with Duke’s policy and procedure. Ensures the recruitment and retention of competent staff to ensure the business operations of the service line team. Responsible for team development. Responsible for leadership related to the training and continued education and certification for all sourcing related associates. Improves operating efficiency and reduces operating costs for Duke by developing and implementing consistent contracts, purchasing processes, procedures, and programs. Develop and execute complex contracts with key suppliers applying consistent contractual terms and conditions across the supply network. Directs Service Line Team to identify and recommend potential opportunities for cost containment, while anticipating market trends.

Promotes and supports the participation of staff in applying the principle/model of continuous improvement to improve existing processes and enhance the effective utilization of resources. Encourages the development of improved processes and expanded use of metrics via information technology. Responsible for the positive contribution to overall associate culture and inclusion.

Required Qualifications at this Level

Education: Position requires a Master's degree in a related field; or equivalent experience.

Experience: Position requires a minimum of 15 years in healthcare supply chain experience demonstrating progressive increases in responsibility and scope including at least three years’ experience collaborating with physicians and administration. Previous vendor or group purchasing experience preferred.

Degrees, Licensure, and/or Certification: Bachelor’s degree in Business, Healthcare Administration, Supply Chain Management, Nursing or related field. A MBA/MS considered a plus.

Knowledge, Skills, and Abilities: Outstanding presentation and communication skills, must be effective public speaker that can present to all levels of executive, operational, and clinical leadership.

Distinguishing Characteristics of this Level

N/A

Job Code: 00005615 ASSIST VP, SOURCING AND SUPPLY CHAIN
Job Level: K1

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Organization

Read our Diversity Profile History

Duke University was created in 1924 by James Buchanan Duke as a memorial to his father, Washington Duke. The Dukes, a Durham family that built a worldwide financial empire in the manufacture of tobacco products and developed electricity production in the Carolinas, long had been interested in Trinity College. Trinity traced its roots to 1838 in nearby Randolph County when local Methodist and Quaker communities opened Union Institute. The school, then named Trinity College, moved to Durham in 1892, where Benjamin Newton Duke served as a primary benefactor and link with the Duke family until his death in 1929. In December 1924, the provisions of indenture by Benjamin’s brother, James B. Duke, created the family philanthropic foundation, The Duke Endowment, which provided for the expansion of Trinity College into Duke University.Duke Campus

As a result of the Duke gift, Trinity underwent both physical and academic expansion. The original Durham campus became known as East Campus when it was rebuilt in stately Georgian architecture. West Campus, Gothic in style and dominated by the soaring 210-foot tower of Duke Chapel, opened in 1930. East Campus served as home of the Woman's College of Duke University until 1972, when the men's and women's undergraduate colleges merged. Both men and women undergraduates now enroll in either the Trinity College of Arts & Sciences or the Pratt School of Engineering. In 1995, East Campus became the home for all first-year students.

Duke maintains a historic affiliation with the United Methodist Church.

Home of the Blue Devils, Duke University has about 13,000 undergraduate and graduate students and a world-class faculty helping to expand the frontiers of knowledge. The university has a strong commitment to applying knowledge in service to society, both near its North Carolina campus and around the world.

Mission Statement

Duke Science"James B. Duke's founding Indenture of Duke University directed the members of the University to 'provide real leadership in the educational world' by choosing individuals of 'outstanding character, ability, and vision' to serve as its officers, trustees and faculty; by carefully selecting students of 'character, determination and application;' and by pursuing those areas of teaching and scholarship that would 'most help to develop our resources, increase our wisdom, and promote human happiness.'

“To these ends, the mission of Duke University is to provide a superior liberal education to undergraduate students, attending not only to their intellectual growth but also to their development as adults committed to high ethical standards and full participation as leaders in their communities; to prepare future members of the learned professions for lives of skilled and ethical service by providing excellent graduate and professional education; to advance the frontiers of knowledge and contribute boldly to the international community of scholarship; to promote an intellectual environment built on a commitment to free and open inquiry; to help those who suffer, cure disease, and promote health, through sophisticated medical research and thoughtful patient care; to provide wide ranging educational opportunities, on and beyond our campuses, for traditional students, active professionals and life-long learners using the power of information technologies; and to promote a deep appreciation for the range of human difference and potential, a sense of the obligations and rewards of citizenship, and a commitment to learning, freedom and truth.Duke Meeting

 “By pursuing these objectives with vision and integrity, Duke University seeks to engage the mind, elevate the spirit, and stimulate the best effort of all who are associated with the University; to contribute in diverse ways to the local community, the state, the nation and the world; and to attain and maintain a place of real leadership in all that we do.”

Find Us
Location
US

Get job alerts

Create a job alert and receive personalised job recommendations straight to your inbox.

Create alert