Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.
Working Title: CEM Program Coordinator
Location: Marine Lab, Beaufort, NC
The Nicholas School of the Environment (NSOE)'s Student Services Office consists of a campus-based professional master's programs, an online hybrid Master of Environmental Management program (DEL-MEM) for mid-career professionals, executive education short courses, and the Career & Professional Development Center (CPDC). This department supports operations for all students in these programs. This position manages a variety of duties with a primary focus in recruitment of professional master's degree students through the development and execution of key admissions responsibilities. Position coordinates all Coastal Environmental Management (CEM) master’s program students and works with Duke University Marine Laboratory (DUML) staff and faculty on all student, academic and general management issues, including orientation, residence life and student wellness.
This is a full-time, exempt position based at the Duke University Marine Lab in Beaufort, NC, requiring Monday through Friday work schedule. Must be able to travel to partner universities or institutions for recruitment (2-4 trips per year), as well as additional periodic travel to the Durham, NC campus. Periodic early morning, evening, and weekend hours required in support of DUML and NSOE activities. While based in Beaufort, must be adept and willing to use technological solutions such as web conferencing, Microsoft Office Teams, email, etc., to effectively engage with Durham-based colleagues, students, and faculty. Position reports to Assistant Director, Marine Lab Academic Programs and works closely with CEM faculty program chairs.
CEM Program Coordination
Serve as front-line resource for all CEMs, in Beaufort and in Durham, related to academic and student life issues. Provide academic and island logistics support and onboarding for CEMs.
Maintain regular communications with CEM faculty co-chairs (based in Beaufort and Durham). Coordinate with co-chairs on student needs, academic advising, advisor assignments, MP advisor assignments and projects, etc. Coordinate, as appropriate, with the Professional Programs Coordinator (Durham).
Support CPDC efforts related to CEM career advising and programming. Collaborate with CPDC on program offerings, remote integration of events, and CEM-specific internship and career resource support. Including hosting career related events, alumni speakers, etc.
Under the direction of the Durham-based CEM faculty chair, support first-year CEMs based in Durham with academic planning, as well as assisting with the transition to Beaufort. Travel to Durham periodically to meet with first year CEM students and faculty.
Lead various CEM events, including orientation, visitation day, seminars.
Manage and facilitate CEM funding requests, reimbursements, and budget, in consultation with faculty program chairs.
Lead CEM alumni engagement opportunities, including but not limited to, current student-alumni network facilitation (in collaboration with the CPDC), identifying and exploring master’s project opportunities proposed by alumni, and supporting the CEM Advisory Board. Collaborate with appropriate team members on efforts, including CPDC, ODAR, and Professional Programs Program Coordinator.
Support Enrollment Services recruitment and admissions, specifically as it relates to recruitment and admissions processes for CEM professional master’s prospects/students. Under the direction of the Enrollment Services Director (based in Durham) and supervisor, support CEM recruitment efforts, including:
· Facilitate holistic application review of CEM applications using provided rubric and review guidance. Analyze qualifications of prospective students utilizing established University admissions standards, guidelines, and criteria. Participate in application reader training and implicit bias training. Provide decision recommendations to CEM faculty chair(s) within enrollment services timeline. Facilitate second-read application review process and faculty coordination. Coordinate and consolidate faculty feedback and communicate final decisions and notes via application management system within specified timelines.
· Support faculty-led CEM recruitment sessions, including coordinating schedules, recruiting alumni and current students to participate, communicating progress to enrollment services regularly, and providing day-of event and technical support.
· Support communications regarding Marine Lab and CEM specific questions from prospective and admitted students; coordinate with program chairs for event needs and correspondence to/from prospective/admitted students
· Coordinate admitted student communications between program chair(s) and Enrollment Services staff.
· Host prospective and admitted CEMs visiting the Marine Lab.
· Coordinate faculty schedules for participation in admitted student events, as needed.
Undergraduate Program Support
Maintain relations with Marine Sciences Education Consortium (MSEC) schools: organize annual conferences, visit MSEC campuses, and communicate directly with school representatives for the purposes of increasing CEM interest in professional programs and undergraduate student enrollment at DUML.
Recruit Duke students to take courses at the DUML. Travel periodically to Durham for attendance at events, staffing information tables and meeting with appropriate undergraduate classes and groups. Collaborate with NSOE Undergraduate Program Coordinator.
Collaborate with Durham-based Director of Undergraduate Studies Assistant (DUSA) on recruitment of Duke students to NSOE undergraduate majors, minors, certificates, and courses.
Participate in marketing and communications plan in collaboration with the Marketing & Communications team for undergraduate programs. Ensure website content is current, effective, and accurate. Support utilization of social media to communicate key information to students.
Collaborate with the Marketing & Communications team in developing DUML-specific recruiting materials and communications, including yearly brochure, postcards, etc.
Organize and lead prospective student tour process and student tours. Collaborate with Duke Office of Undergraduate Admissions to streamline undergraduate tour process.
Engage in DUML Management team meetings and campus-wide efforts. Participate in Education Committee as non-voting member.
In conjunction with the DUML residential assistant dean, support, organize and/or lead student life events in Beaufort for current students.
Support events including DUML Open House, events hosted by ODAR/Duke Alumni, Community Day, Programs hosted by DUML faculty, Diversity and Equity trainings, Advisor Visitation, MSEC retreat, etc.
Lead fall and spring DUML orientation events, including dates, sessions, catering, logistics. Collaborate with team members and organize additional support for implementation.
Collaborate with NSOE CPDC to identify and support professional development opportunities for CEMs, alumni, and coastal-focused professionals. Support facilitation of related short courses.
Support student services events in Durham and Beaufort including orientation, graduation, admitted students weekend, MP Symposium, etc.
Engage in team meetings, retreats (may include travel to Durham).
Support diversity, inclusion, and equity initiatives at DUML and Durham campuses.
Position may exercise full supervision over regular Duke staff or student workers.
Perform other related duties incidental to the work described herein.
Preferred Job skills
1. Interest and/or knowledge in the environment field and/or the environment are a plus.
2. Work requires proficiency in Microsoft Word, Excel, PowerPoint and email. Must be proficient with technology, social media, and online web-conferencing tools.
3. Must have intermediate proficiency in the use of spreadsheets and use of spreadsheet functions (i.e., Excel and Excel functions).
4. Demonstrated experience using technology to effectively work remotely, i.e., from Beaufort to Durham with team members and faculty.
5. Demonstrated experience working in a team environment.
6. Experience collaborating and communicating with faculty and students are a plus.
7. Higher education experience is a plus.
8. Experience in event planning, logistics and implementation is required.
9. Strong organizational skills with attention to detail and follow-through, ability to produce quality work in a timely fashion, and strong oral/written communication are critical.
10. Capacity to exercise independent judgment and maintain confidentiality, often in sensitive situations.
11. Self-starter willing to take initiative, seek guidance when needed, and see projects through to completion with little guidance and oversight.
12. Creativity, initiative and a commitment to the Nicholas School's mission is required.
13. Requires flexible hours (some early mornings, late evenings, and occasional weekends). Must be willing to travel in support of recruiting, student engagement, and school-wide special events/programs.
14. Must be willing to drive rented and/or personal vehicle to transport self, students and/or instructors. Occasional heavy lifting required during set-up and break down of events.
Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.
Work requires one year of experience in program administration or OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.