Administrative Assistant
- Employer
- Miami University
- Location
- Oxford, OH
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Job no: 498948
Department: Music
Location: Oxford, OH
Work type: Hourly Staff
Categories: Office, Clerical, Administrative Support
Status: Full Time
Temporary: No
$16.90
Hours Per Week:40
Job Summary:
Performs a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations of a University administrative unit.
Duties/Physical Demands:
Monitors and reviews operations of unit; ensures smooth work flow; ensures work product meets professional standards. Serves as informational resource; investigates and resolves problems or difficulties related to area of expertise. Assists University staff, faculty, and students; answers inquiries and provides information. Gathers and analyzes statistical information regarding department's programs and activities; produces reports.
Building Point of Contact: Presser Hall
• Oversee room access by handling and distributing keys to classrooms, offices and studios.
• Develop and maintain locker assignments for music students.
• Coordinate with custodial staff.
Room Scheduling
• Utilize university systems to schedule spaces for recitals, rehearsals, jury examinations, and other departmental needs.
• Liaise with Conference Services in scheduling spaces for external events such as high school band camps.
Recruitment & Auditions
• Manage database of prospective student contacts.
• Communicate with prospective students to explain the audition process, and to determine audition dates for admission to the program.
• Oversee preparations for Saturday, in-person audition days. Work overtime hours on four Saturdays per academic year, to host auditions.
• Work with Department Chair and Chief Departmental Advisor to prepare written correspondence (e.g., admission decisions; music scholarship offers) for undergraduate applicants.
• Work with Department Chair and Director of Graduate Studies in communicating audition results to graduate applicants. Prepare graduate student assistantship nominations for incoming and continuing students.
• Oversee preparations for in-person recruitment events.
Records
• Maintain confidential personnel files for undergraduate and graduate students.
• Work with Associate Chair to assign academic advisors to undergraduate students.
• Liaise with the Department Chair and Chief Departmental Advisor in monitoring student progress
Communications
• Maintain listservs for faculty/staff, and music students.
• Monitor the department’s entity email account.
• Represent the department in a professional manner in the office, during on-campus recruitment events, and audition days.
Other duties as assigned.
Minimum Qualifications:
Requires nine months of coursework or training beyond high school in Business Administration and three years of related experience, or an equivalent combination of education and expertise
Desired Qualifications:
Knowledge of Miami University operations, policies and procedures.
Familiarity with music discipline.
Ability to work independently.
Knowledge, Skills and Abilities
Knowledge of unit's operations, policies, and procedures. Knowledge of computer and office applications Research skills.
Working Conditions/Physical Demands:
Special Instructions to Applicants:
EO/AA Statement/Clery Act:Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560. As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.Date to Begin Screening Applicants:
Benefits Eligible:
Yes
A criminal background check is required. All campuses are smoke- and tobacco-free campuses.
For questions regarding reasonable accommodations for disabilities, or to follow-up with a request, please contact ADAFacultyStaff@Miamioh.edu or (513) 529-3560.
Advertised: 13 Jul 2021 Eastern Daylight Time
Organization
Nationally recognized as one of the country's most outstanding undergraduate institutions, Miami University is a public university located in Oxford, Ohio (35 miles north of Cincinnati), with regional locations in Hamilton, Middletown, and West Chester, Ohio, and the John E. Dolibois European Center in Luxembourg. Miami combines a wide range of strong academic programs with the personal attention ordinarily found only at much smaller institutions. A liberal education core complements the more specialized studies of the majors.
Along with an impressive number of opportunities to gain practical, hands-on and immersive experiences, Miami is distinguished by a faculty who enjoy teaching and mentoring students. Recognized as a "Public Ivy" by Richard Moll in his 1985 book about America's flagship universities, Miami is consistently recognized by U.S. News & World Report as one of the nation’s best schools for “unusually strong commitment to undergraduate teaching.” This commitment to teaching is demonstrated in the University's record of exceptional retention and graduation rates-which are among highest for NCAA Division I schools. Miami also regularly ranks among the top public doctoral university in the country for study abroad participation by undergraduate students.
Chartered in 1809, Miami is the 10th oldest public university in the nation. Enrollment includes almost 15,000 undergraduates and more than 2,200 graduate students on the Oxford campus, which is lauded for its exceptional beauty. The charming, historic uptown area of Oxford is adjacent to the campus.
Miami offers bachelor degrees in over 100 areas of study and master's degrees in more than 50 areas; the University also offers a number of doctoral degrees.
More information on Miami may be obtained via http://www.miamioh.edu.
Miami University is deeply committed to the success of every member of the community. At Miami, our mission is to empower each student, staff, and faculty member to promote and become engaged citizens who use their acquired knowledge and skills with integrity and compassion to improve the future of the community and the world.
The Office of Equity and Equal Opportunity (OEEO) exists to provide an inclusive, equitable, working, living, and learning environment to members of the Miami University community. OEEO provides members of the university community a place to obtain guidance for providing equal opportunity in personnel matters, and to resolve issues of harassment and discrimination
The Office of Equity and Equal Opportunity (OEEO) ensures that Miami University provides an equitable environment for students, faculty, and staff. This will be achieved with compassion, understanding, and fairness to all parties involved and act as a resource for all members of the university community.
Office of Diversity Affairs is located at 336 Shriver Center 3rd Floor. The Main Office line is (513) 529-6504.
Janine Todd, Program Associate
Mr. Gerald Yearwood, Senior Administrative Director
Dr. Juanita S. Tate, Director of Divisional Initiatives
Demere Woolway, Assistant Director of ODA & Coordinator of GLBTQ Services
Yvania Garcia-Pusateri, M.S., Assistant Director & Coordinator of Diverse Student Development
Office of Equity and Equal Opportunity is located at 219 E. Spring Street Oxford, OH 45056. The Main line is (513) 529-7157.
Kenya Ash, Director, Title IX Coordinator & Section 504/ADA Coordinator
Kristie Marcum, Associate Director
Tandy Hamm, Assistant Director
Janet Fink, Administrative Assistant
For a list of contacts involved in diversity-related efforts, see Diversity Contacts (PDF 229KB).
As part of institutional diversity and inclusion goals, our efforts diligently center on four core areas: recruitment, retention, curriculum and climate. These core areas are addressed through key initiatives that are tailored to faculty, staff, and students and are executed either through programs and support from our office or in collaboration with other university offices, departments, and programs. In addition, we also value relationships with our community partners who also work with us to promote diversity and inclusion at Miami.
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