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Events & Operations Assistant #T00651

Employer
Western Carolina University
Location
Cullowhee, NC
Closing date
Jul 27, 2021
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Job Details

Posting Number:

temp hourly717P

Quick Link for Internal Postings:

https://jobs.wcu.edu/postings/16415

Working Title:

Events & Operations Assistant #T00651

Department:

Econ, Mgt, Proj Mgt

Salary Range:

$21.00/hr

Posting Information:

The Center for the Study of Free Enterprise at Western Carolina University (CSFE at WCU) seeks a conscientious, reliable, and collaborative professional to serve as Events and Operations Assistant. The part-time position involves event management and execution of administrative work flow in support of the Center Assistant/Associate Director and Center Director.

The CSFE is a university center whose mission is to support research and provide thought leadership on issues pertaining to economic development in North Carolina, the region, and beyond, by conducting scholarly inquiry, policy analysis, educational activities, and community outreach on the role of free enterprise in a flourishing society.
CSFE’s activities are organized into projects that: provide support to student-faculty research and outreach projects; publish research summaries made available to the public; host a speaker series three times per semester for the campus and community; host seminars and workshops for researchers; host conferences and panel discussions for the public; offer teacher-training and continuing-education programs for K-12 educators; maintain an active digital and social media presence; and seek funding from grant-making agencies.
The Center offers a dynamic work setting with flexible working times, opportunities for professional growth, and upward mobility. The Events and Operations Assistant reports to the Center Assistant/Associate Director, who reports to the Center Director. An Advisory Board, consisting of WCU faculty and community leaders, advocates for the Center and meets twice each year to advise the Director. The Director reports to the Dean of the College of Business.

Duties:
The primary responsibilities of the Events and Operations Assistant include but are not limited to the following.
- Manage events and programs by booking space, arranging catering, coordinating with staff and stakeholders, and managing event logistics
- Serve as point of administrative contact and provide administrative support, assisting the management of Center projects by completing forms, processing transactions, coordinating travel, and working with administrative support personnel in other units on campus
- Assist the Assistant/Associate Director in managing the administrative work flow of the Center, cataloging and documenting Center activities across different information platforms, creating event surveys, and generating event reports
- Assist in implementing promotion strategies for Center events, publications, and programs in digital and print media
- Attend and document Center events, greet/host Center guests on campus

Approximate Breakdown of Duties:
Administrative Support 40%
Event Management 40%
Reporting 10%
Outreach, Promotion, and Other 10%

Knowledge, Skills, & Abilities Required for this Position:

Ability to use word processing and spreadsheet software. Able to work independently with minimal supervision.

Minimum Qualifications:

Minimum two years of event management experience. The successful candidate will be a highly conscientious, reliable, composed, and adaptive professional with strong attention to detail. Essential assets to this position include excellent skills in task management, scheduling, coordination, and communication. Independence in timely fulfillment of administrative workflow is key. Experience with, or ability to quickly learn, task management systems, spreadsheets, and database software is valued.

Preferred Qualifications:

Basic familiarity with social media, and administrative experience in a university setting, are preferred. Flexibility to schedule more/fewer hours during busy/slow times is desirable.

Open Date:

07/13/2021

Close Date:

07/27/2021

Open Until Filled:

No

Special Instructions to Applicants:

Applicants must apply online.

PLEASE COMPLETE ALL AREAS OF THE APPLICATION. INCOMPLETE APPLICATIONS MAY NOT BE GIVEN CONSIDERATION IN THE REVIEW PROCESS.

Qualified applicants will be contacted by the department directly if selected for interview.

Please Note: Temporary employees are paid bi-weekly on an hourly basis and do not receive benefits.

Background/E-Verify:

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks.

Western Carolina University uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify. Proper documentation of identity and employability are required at the time of employment.

Credential Verification:

All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements.

AA/EOE:

Western Carolina University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, and veteran status, consistent with applicable federal, state and local laws, regulations, and policies, and the policies of The University of North Carolina. Additionally, the University promotes the realization of equal employment opportunity for minorities, women, persons with disabilities, and veterans through its affirmative action program.

Persons with disabilities requiring accommodations in the application and interview process please call (828) 227-7218 or email at [email protected]

University Safety:

The Western Carolina University Annual Safety Report is available online at University Annual Safety Report or in hard-copy by request at the office of the Vice Chancellor for Student Affairs, 227 HFR Administration Building, Cullowhee, NC 28723 (828-227-7147) or the Office of University Police, 111 Camp Annex, Cullowhee, NC 28723 (828-227-7301). The report, required of all universities participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace violence and fire safety.

Company

Western Carolina University banner

About Us

Western Carolina University offers a collaborative community of faculty and staff eager to partner together to support the success of our students and our institution. We attract employees who are inspired to work in higher education because of the difference we can make together in the lives of the more than 10,000 students who study at WCU. For a few other reasons WCU is a great place to work:

Do you like being involved in the local community? So do we. We have robust service learning and community outreach efforts that invite students, faculty and staff to serve our local community in an ever-growing number of ways.

Western Carolina University has been named the Top Adventure College in the Southeast and Mid-Atlantic. Our main campus in Cullowhee is situated 15 minutes from the Great Smoky Mountains National Park and the Blue Ridge Parkway. We have a biking and hiking trail on campus and many more in the area.

We attract students who are eager to excel. WCU has the oldest and largest Honors College in the UNC system and is consistently among the Top 5 institutions nationally for undergraduate research projects accepted to the National Conference on Undergraduate Research.

We are a cultural hub for the region. Our College of Fine and Performing Arts produces professional-quality theater under the direction of Broadway star Terrance Mann, and our music programs are recognized as some of the best in the state. Our Pride of the Mountains Marching Band has been invited to the Macy's parade and the Tournament of Roses Parade.

Our healthcare programs are some of the most competitive in the southeast and are housed in an incredible LEED-certified facility complete with some of the best technology in teaching along with community clinics for applied learning.

For more information, please visit our website at http://www.wcu.edu/

Awards

Western Carolina University (WCU) has been honored in multiple areas demonstrating our commitment to our students, faculty, staff and our community.  Our distinguished faculty includes national award-winning authors, nationally and internationally recognized experts, and winners of Emmy, O’Henry, and National Endowment for the Arts awards – to name a few.  WCU has been named a Top Green College by Princeton Review, is among the Top 5 for Undergraduate Research in the nation, and has been named by Kiplinger’s Personal Finance as a Best College Value.  Blue Ridge Outdoors magazine has named WCU the Number 1 Outdoor Adventure College for three years running.  The WCU Pride of the Mountains Marching Band is a Sudler Trophy recipient, having led the Macy’s Thanksgiving Day Parade and the Rose Bowl Parade.  WCU is ranked by U.S. News & World Report in the Top 12 Best Online Programs for the Military as well as #27 among institutions in the South for Best Colleges for Veterans.

Faculty and Staff are honored annually with a broad range of Teaching, Scholarship and service honors.  For more information, please visit our website at http://www.wcu.edu/

Benefits

Western Carolina University offers a wide array of high quality benefit plans from which to choose. These include comprehensive health and welfare insurance plans, a choice between two retirement programs, both of which provide a valuable retirement benefit, as well as optional retirement savings opportunities. Employees also benefit from a generous leave program. For more information please visit our benefits page at UNC Benefits

Diversity and Inclusion

Western Carolina University has a commitment to recruiting and retaining diverse employees who bring to our campus varied perspective and cultural understanding. Our Office of Equal Opportunity and Diversity Programs aspires to strengthen diversity as an integral component of excellence at WCU. Among public universities, our institution leads the region in student body diversity, and our diversity metrics are growing.

Mission and Vision

Our Mission (who we are):

To improve individual lives and enhance economic and community development in our region, state and nation through engaged learning opportunities in our academic programs, educational outreach, research and creative activities, and cultural activities. 

Our Core Values and Guiding Principles (what guides and inspires us):

Excellence in Scholarship, Teaching, and Learning

Collaboration with and Respect for our Communities

Free and Open Interchange of Ideas

Responsible Stewardship and Organizational Effectiveness

Organizational and Environmental Sustainability

Cultural Diversity and Equal Opportunity

Our Vision Statement (who we want to be):

To be a national model for student learning and engagement that embraces its responsibilities as a regionally engaged university.

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