The Vice President for Administration and Finance is the University’s chief business and financial officer and the principal steward of its financial, and physical resources and provider of services in support of the mission. Principal responsibilities include providing leadership and direction to the offices of Business Affairs, Facilities Management and other initiatives pursued to strengthen the University’s administrative and fiscal operations; serves as support to board of trustees committees related to the aforementioned offices; participates on the Budget and Planning Committee; and coordinates with the President and other cabinet members to exercise general stewardship of the University’s assets, including significant fiduciary and signatory authorities.
DUTIES AND RESPONSIBILITIES
Responsible for the financial health of the University.
- Advises the President in all fiscal matters. Provides strong leadership for the continued development and implementation of sound operational policies and practices throughout the University, which safeguard and expand the fiscal integrity of the University.
- Manages effective business operations. Maintains oversight of all Business Office functions of budgeting, bursar, student accounts, financial reporting, audit, cash management, internal controls, endowment accounting, payroll, payables and receivables.
- Monitors budget expenditures, purchasing, University assets, the endowment and investment portfolio.
- Ensures both internal and external audits are performed regularly and timely and that corrective action is taken as required.
- Makes weekly reports to the President on the financial state of the University and ensures accurate financial and budgetary reports are prepared and available to the board of trustees, accrediting agencies, the Budget and Planning committee and other agencies as necessary.
Responsible for the physical plant of the University.
- Advises the President on maintenance and preventive maintenance programs for all of the University’s structures and equipment.
- Maintains oversight of the Facilities Management Office functions of plant and facilities management, capital construction, custodial services, and grounds maintenance.
- Ensures compliance with federal and state laws, including the Americans with Disabilities Act and the Occupational Safety and Health Administration, as well as city safety codes.
- Makes weekly reports to the President on the physical facilities of the University and ensures reports on the state of the University are prepared and available to the board of trustees, accrediting agencies, the Budget and Planning committee and other agencies as necessary.
Responsible for initiating efforts to strengthen the University’s administrative and fiscal acumen.
- Maintains membership and participation in organizations, both locally and nationally that promote the health and growth of higher education and increases the University’s presence in the community.
- Actively participates with the National Association of University and University Business Officers (NACUBO), the United Negro College Fund (UNCF), and the United Methodist Church’s General Board of Higher Education and Ministry.
QUALIFICATIONS/KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED
- Master’s degree in Finance, Business Management, Accounting or other related fields required. Certified Public Accountant preferred.
- Minimum of 8 years of progressively responsible accounting and/or finance and administration experience, preferably in an institution of higher education. Background should emphasize areas of budget preparation, reporting and control, financial and purchasing administration principles, and development of recommendations to ensure fiscal stability and growth.
- Minimum of 5 years management experience with demonstrated management and team building skills.
- In-depth knowledge facilities management.
- Proficiency in oral and written communications.
- Excellent knowledge of contemporary information technology and management systems.
- Commitment to the mission of the University, the leadership of the President, and to the effective management of the fiscal operations of the University.