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Administrative Coordinator

Clarkson University
Potsdam, NY

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
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Job Details

Job Title:

Administrative Coordinator

Posting Number:

Staff 2014001102



Full-time/ Part-time:


Is this a temporary Position?:


Job Description Summary:

Position Responsibilities: Budget and Grants Management● Coordinate departmental and project/grant budgets to ensure proper expenditures and balanceso Perform quarterly budget projections for several budgets, estimating year-end balances of accountso Process reallocation of charges to assure timely and accurate budget managemento Work closely with Sponsored Research Services and Payroll on compliance and procedures regarding contractso Reconcile monthly P-Card and reimbursement expenses for all associated Faculty & Staff through PeopleSofto Coordinate payments of all invoices across various funding sources● Designs, organizes, maintains and interprets specialize and custom forms, spreadsheets records, and reports ● All aspects of payroll o Manage and submit payroll authorizations for students, staff and faculty in compliance with contracts and payroll protocolso Maintain E-time time-clock system for student and other hourly employeeso Pay external people (e.g., teachers) stipends as required for grants● Coordinate with faculty to support administration and reporting for grants. Information Management● Oversee personnel files including confidential and non-confidential material (paper and electronic files/records). Maintain recruiting files for new faculty and staff.● Manage MOUs with external partners, including area high schools; send out announcements, guidelines and compile applicant files, etc.● Organize events: (i.e. Open House, seminars, workshops) including preparation of schedule, rooms, catering, set up etc.● Attend monthly Department meetings, record meeting minutes, and distribute information to stakeholders.● Coordinate with the University marketing team and associated faculty to update institute brochures, publications and websites.● Prepare other reports and publications as required.● Maintain and update the ISE and STEM Ed website, coordinating with all locations and CU web services. General Office Activities● Reserve rooms and schedule group meetings for faculty as needed.● Answer phones and provide student/faculty support.● Perform other duties incidental to the work described herein and as assigned.● Oversee general office needs in terms of supplies, equipment function and space utilization.● Assist with other projects, administrative duties, and initiatives as assigned● Performance of above duties require you to be at work on Campus

Minimum Qualifications: :

Minimal Qualifications:

  • Associates Degree in related fields with previous experience
  • 3-5 years of progressive office experience
  • 3-5 years of progressive office experience, Intermediate skills in Google Suite and Microsoft Office Suite, and Prior experience and understanding of budget management and accounting principles

Preferred Qualifications: :

Preferred Qualifications:

  • Bachelor’s Degree, Office Management Experience and Certificates for professional development related to position.

Physical Demands:

While performing the duties of this job, the employee is occasionally required to stand, walk, sit, bend and stoop. The employee must occasionally lift and/or move up to 25 pounds. Clarkson is committed to complying with the guidelines set forth under the Americans with Disabilities Act.

Close Date:


Open Date:


Open Until Filled:


Special Instructions for this Posting:

Clarkson University is an Affirmative Action/Equal Employment Opportunity employer.

All offers of employment are subject to the applicant successfully passing a background check (including, but not limited to, employment verification, educational and other credential verification, and criminal records).

Maximum Number of Reference Requests:


Minimum Number of Reference Requests:



Working at Clarkson University

As a private, national research university, Clarkson is a leader in technological education and sustainable economic development through teaching, scholarship, research and innovation.   We ignite personal connections across academic fields and industries to create the entrepreneurial mindset, knowledge and intellectual curiosity needed to innovate world-relevant solutions and cultivate the leaders of tomorrow. With its main campus located in Potsdam, N.Y., and additional graduate program and research facilities in the New York Capital Region, Beacon, N.Y., and New York City, Clarkson educates 4,300 students across 95+ rigorous programs of study in engineering, business, the arts, education, sciences and health professions. Clarkson alumni earn salaries that are among the top 2.5% in the nation and realize accelerated career growth.  One in five already leads as a CEO, senior executive or owner of a company. 

Clarkson welcomes scholars and students from all over the world.

Our community and campus settings enhance the quality of student life and afford students access to and interaction with their faculty. We value the diversity of our University community; and we strive to attune ourselves and our programs to our global, pluralistic society. We share the belief that humane and environmentally sound economic and social development derive from the expansion, diffusion and application of knowledge.

Through our Office of Human Resources, we focus on the recruitment, onboarding, training and professional development of our employee community across multiple campuses and learning environments. The goal is a campus community where all are welcomed and valued members who contribute to the development of global citizenship by promoting a diverse and inclusive environment.


#ClarksonIgnite is our catalyst for exploring, creating and achieving what’s next.

#ClarksonIgnite Fellows:

The Studio  -

Three Day Start Up


IgniteClarkson is a highly-collaborative community that ignites connections across fields, industries and cultures. 

Together we ignite the mindsets and skill sets that are in demand for tomorrow’s best careers . To think, act and lead globally, we span disciplines to find new solutions and deepen our respect for the diversity of our University community.

We develop innovative programs and research portfolios in partnership with business and industry to explore, create and achieve better futures. We invest in people, ideas and our campus’ living. We give our time, resources and goodwill to drive the future.

We are all Golden Knights who commit to living the Clarkson Values and sharing our success as a model of these ideals. Through the legacy of our personal accomplishments and generosity, we ensure the next generation has the same opportunities to create a better world for themselves and society.

Teaching at Clarkson –
Women’s D1 Ice Hockey National Champions!
Career Fair
Clarkson Bass Fishing
Move In Day
Career Fair

Find Us
United States
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