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Assistant Bursar

Clarkson University
Potsdam, NY

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Administrative Jobs
Institutional & Business Affairs, Business & Financial Management
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Job Details

Job Title:

Assistant Bursar

Posting Number:

Staff 2014001094



Full-time/ Part-time:


Is this a temporary Position?:


Job Description Summary:

Position Responsibilities
* Assists Bursar with Student Financials’ and interrelated departmental operations, strategic planning, and implementation of progressive software development projects in accordance with appropriate regulations and policies, and established internal control procedures to safeguard university resources
* Triages functional system errors, troubleshoots solutions, and corresponds with Office of Information Technology when necessary
* Assists Bursar with systems upgrade and bundles testing
* Manages daily integrity of data for over 5000 student accounts
* Supports the Cashier when necessary and covers duties during Cashier’s absence
* Accountable for responding to Student Accounts’ inquiries and complaints, and problem solves with independent judgment as necessary
* Accountable for applying Student Financials PeopleSoft functionality and knowledge daily
* Responsible for monthly invoice preparation including external file downloads, graduate deposit status review, service indicator management, etc.
* Responsible for generating up to 5000 accurate invoices monthly through a multi-step process and distribution thereof
* Oversight of student account refunds, verifying calculations in accordance with Title IV monies, and processing timely student refunds averaging over $525 thousand per month
* Responsible for generating reports associated with loan funds, etc.
* Accountable for exercising a general knowledge of financial aid and student records functionality in relation to student financials practices
* Executes and manages student accounts collections process and accounts receivable
* Responsible for account management and communication with Army/AirForce ROTC
* Responsible for reconciliation interface of general ledger accounts as requested
* Reviews Federal Loan promissory notes and Clarkson Loan questionnaires for accuracy and compliance
* Acts with independent judgment based upon HESC TAP regulation exercising accountability for TAP certification processing for approximately $2 million of NYSHESC TAP awards per year including file downloads, analysis of reports for certification of eligibility, coordinating with Financial Aid, and posting to student accounts
* Exercises knowledge of 1098T tax forms and manages communication to account holders as necessary
* Responsible for Knight Card file processing and posting to student accounts
* Daily management of credit card operations including bank reconciliation and accounting
* Responsible for frequent and required technical functions and customer service processes associated with all third party contractors such as ECSI
* Trains and oversees student workers
* Perform other related duties incidental to the work described within
* Act with independent judgement based upon HESC regulations exercising accountability for NYS Enhanced Tuition Awards certification processing

Minimum Qualifications: :

Minimum Qualifications
* High School Diploma majoring in a business or computer technology sequence in lieu of a degree with 8-10 years of experience or a Bachelor Degree in Accounting, Business, Computer/Business Systems, or related field

Preferred Qualifications: :

Preferred Qualifications
* 5 years of related experience in higher education with PeopleSoft user end or applicable systems driven technological experience

Physical Demands:

While performing the duties of this job, the employee is occasionally required to stand, walk, sit, bend and stoop. The employee must occasionally lift and/or move up to 25 pounds. Clarkson is committed to complying with the guidelines set forth under the Americans with Disabilities Act.

Close Date:


Open Date:


Open Until Filled:


Special Instructions for this Posting:

An equal opportunity/affirmative action employer, Clarkson actively seeks and encourages applications from minorities, women and people with disabilities.

All offers of employment are subject to the applicant successfully passing a background check (including, but not limited to, employment verification, educational and other credential verification, and criminal records).

Maximum Number of Reference Requests:


Minimum Number of Reference Requests:



Working at Clarkson University

As a private, national research university, Clarkson is a leader in technological education and sustainable economic development through teaching, scholarship, research and innovation.   We ignite personal connections across academic fields and industries to create the entrepreneurial mindset, knowledge and intellectual curiosity needed to innovate world-relevant solutions and cultivate the leaders of tomorrow. With its main campus located in Potsdam, N.Y., and additional graduate program and research facilities in the New York Capital Region, Beacon, N.Y., and New York City, Clarkson educates 4,300 students across 95+ rigorous programs of study in engineering, business, the arts, education, sciences and health professions. Clarkson alumni earn salaries that are among the top 2.5% in the nation and realize accelerated career growth.  One in five already leads as a CEO, senior executive or owner of a company. 

Clarkson welcomes scholars and students from all over the world.

Our community and campus settings enhance the quality of student life and afford students access to and interaction with their faculty. We value the diversity of our University community; and we strive to attune ourselves and our programs to our global, pluralistic society. We share the belief that humane and environmentally sound economic and social development derive from the expansion, diffusion and application of knowledge.

Through our Office of Human Resources, we focus on the recruitment, onboarding, training and professional development of our employee community across multiple campuses and learning environments. The goal is a campus community where all are welcomed and valued members who contribute to the development of global citizenship by promoting a diverse and inclusive environment.


#ClarksonIgnite is our catalyst for exploring, creating and achieving what’s next.

#ClarksonIgnite Fellows:

The Studio  -

Three Day Start Up


IgniteClarkson is a highly-collaborative community that ignites connections across fields, industries and cultures. 

Together we ignite the mindsets and skill sets that are in demand for tomorrow’s best careers . To think, act and lead globally, we span disciplines to find new solutions and deepen our respect for the diversity of our University community.

We develop innovative programs and research portfolios in partnership with business and industry to explore, create and achieve better futures. We invest in people, ideas and our campus’ living. We give our time, resources and goodwill to drive the future.

We are all Golden Knights who commit to living the Clarkson Values and sharing our success as a model of these ideals. Through the legacy of our personal accomplishments and generosity, we ensure the next generation has the same opportunities to create a better world for themselves and society.

Teaching at Clarkson –
Women’s D1 Ice Hockey National Champions!
Career Fair
Clarkson Bass Fishing
Move In Day
Career Fair

Find Us
United States
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