Senior Project Manager

Claremont McKenna College

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Job Details

Job location: Claremont

Employment Type: Full-time
Posted data: 2021-07-13
Req: REQ-3324
Equal Opportunity and Nondiscrimination Statement                                    

In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law. The College also prohibits the harassment of any employee on any of these bases.


Claremont, CA

Job Posting Title:

Senior Project Manager

Job Details and Requirement:

Reporting to the Associate Vice President for Campus Planning and Facilities the Senior Project Manager will play a critical role within the Department of Campus Planning and Facilities, in the development of high quality new facilities and infrastructure, such as new academic, administrative and athletic facilities. The Senior Project Manager will manage assigned projects in connection with these plans that may range in scope from $25k to over $2,000,000. Additionally, this position is responsible for projects on existing facilities on the Claremont McKenna College campus, to include preventive, corrective, and deferred building maintenance, building renovations, including managing the energy, water conservation and sustainability programs.



The Senior Project Manager works independently and collaboratively to perform the following essential duties and responsibilities:

Responsible for planning, budgeting, and successful completion of the College’s projects identified through the annual facilities capital budget process and the College’s long term integrated facilities plan. Coordinates with internal users to ensure project goals are met.

Manages projects to ensure completion within established time frames, project design and budget. Manages the project budget coordinating cost estimates and controlling project costs.

Determine scope of work and any scheduling restrictions. Coordinate the project schedules with stakeholders to meet the agreed upon milestones and overall schedule.

Manage project teams through the design and construction process and securing project approvals while ensuring compliance with standards and quality assurance.

Represents College’s interests throughout design and construction process directing subcontractors, and reviewing their performance toward overall project goals. Responsible for the communication plan with all relevant parties including users, leadership, project team members, stakeholders, external consultants, designers and builders for all projects. Solicits input from administrators in the major buildings and/or departments to identify issues and/or concerns.

In collaboration with the Associate Vice President for Facilities Management and Capital Projects, the Senior Project Manager will also manage consulting firms working on project design and construction, and will facilitate the turnover and acceptance of projects to Facilities Operations. Serves as point of contact for vendors, contractors, and outside agencies to ensure contractual obligations are met. Inspect and audit facilities for regulatory compliance.

Prepare reports, specifications, requests for proposals and contract documents for projects sent out for competitive bidding. Analyze bids and makes contract award recommendations. Coordinate contracts and purchase orders for construction services, materials and equipment. Write change orders to contracts and purchase orders as required.

Work with Treasurer’s office to prepare project financial forecasts and status reports. Maintain organized construction files.

Ensure detailed project schedules are created and distributed and met using project scheduling and spreadsheet software. Track material, equipment, supplies and other deliveries and installations.

Review drawings and project plans, inspect progress of work for quality ad timely execution, interface with code administration officials to obtain the necessary permits. Ensure conformity with college and regulatory codes and standards.

Ensure an accurate punch list is prepared and maintained and building systems are properly commissioned and turned over to the Operations team. Obtain certificates of occupancy. Coordinate warranty work as required.

Maintains current drawings and engineering records describing facilities, equipment, and grounds.

Implements major projects related to housing and facilities in the College’s Arbol Verde portfolio as directed by Associate Vice President and/or Chief Operating Officer. Serves as community relations liaison with non-CMC residents and City.

Supports the campus sustainability programs including but not limited to energy and water conservation initiatives. Organize and maintain the various College recycling programs and addresses waste management issues. Supervises the work of the Colleges Sustainability Coordinator.

Ability to act as liaison between the College and the Claremont University Consortium’s Central Facilities Services.

Supports the College’s Emergency Management Committee on an as needed basis..

Provide assistance in incident analysis and accident investigations for any renovations or alterations that need to be modified due to the issue. Makes recommendations and implements suggestions for improving safety across the campus.

Coordinates implementation of the Southern California Air Quality Management District (AQMD) regulations.

Assists in managing the College parking inventory and implement related College parking policies.

Maintain an understanding of current ideas, changing laws and regulatory requirements, including building codes, sustainability, ADA, etc, research and practices pertaining to the areas of responsibility for this position through continued study and participation in professional organizations and continuing education.

Provide assistance within the budget of Sightlines and capital improvement projects as well as forecast for planning and approval as it relates to the entire campus.

Provide a procedure and policy for capital projects regarding submittal and approval process to be reviewed with the AVP of Facilities and Capital projects and the Business Office.

Provide a standardization manual and guide for any new and existing projects to be coordinated with facilities and campus services team. Ensure all renovations and alteration activities conform to the master plan and college standards in order to maintain consistency within the College and facilities.

Assist students in a sustainability project that helps preserve and enhance the campus.

Oversee all projects from concept through design and construction until completion of the warranty period.

Help maintain as-built documents and owners and maintenance manuals electronically with the facilities and campus services team.

Participate in the identification and selection of contractors, consultants, architects, engineers and vendors.

Make regular inspections of construction projects and workmanship to assess progress against project goals and schedules, assess conditions and ensure compliance with applicable laws and regulations, take appropriate action and follow through when warranted to ensure work is completed to the owners satisfaction.

Follow up with the project coordinator to ensure projects are completed and within budget and schedule.

Help provide guidance and overall coordination with the project coordinator.

Participates in after hours on-call responsibilities rotation.

Follows vendor safety guidelines and ensures all contractors work according to OSHA and CAL OSHA requirements.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

The successful candidate will also be able to perform the following essential functions:

  • Take and follow directions.
  • Work cooperatively with others.
  • Receive and respond appropriately to constructive criticism.
  • Display a positive attitude.
  • Balance multiple tasks and priorities
  • Performs other essential duties and tasks specific to the position.



Bachelor’s degree in engineering, architecture, construction management or business related field with a combination of education and experience is required.


A minimum of 8 to 10 years of experience in construction management with increasing responsibilities dealing with engineers, architects, consultants and contractors. General Contractor supervisory experience over a variety of trades is preferred.

A minimum of 5 years of experience in project management and construction budgeting.

Experience in the facilities, planning or construction department in higher education is preferred.


A valid driver’s license or equivalent means of reliable transportation to off-site meetings and events is required.

A valid driver’s license is required to drive College-owned vehicles and the ability to be insured under the College’s authorized driver’s policy.

REQUIRED KNOWLEDGE, SKILLS, and ABILITIES: Individual must possess knowledge, skills, and ability to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of knowledge skills and abilities.

Strong budget, supervisory and organizational skills.

Ability to lead, collaborate, negotiate and otherwise interact effectively with a range of subject matter experts, including architects, engineers, specialty consultants, contractors, financial specialists, legal counsel and developers.

Knowledge of the principles of civil engineering and design and construction. General knowledge of construction industry practices and procedures and be able to interpret construction documents, and possess general understanding of applicable construction codes and land use ordinances. Basic knowledge of the various construction trades.

Working knowledge of construction, construction purchasing and contracting.

Demonstrate effective, accurate and clear communication with excellent verbal, written, interpersonal and reading skills. Ability to lead meetings, make formal presentations.

Ability to investigate and resolve safety concerns.

Proven record of planning, problem solving, decision-making, budgeting and managing construction, grounds and maintenance systems. Ability to prioritize and manage multiple projects simultaneously.

Outstanding leadership skills including demonstrated ability to develop and manage a successful team. Provide mentorship and assist in training more junior staff. Ability to supervise, facilitate, motivate and inspire highly diverse teams.

A strong work ethic with evidence of successful track record of meeting or exceeding stated goals.

Operate computers with basic Microsoft Office software (such as Word, Excel, Outlook, Access, and PowerPoint) and associated professional software such as CAD and other industry specific tools.

Demonstrate understanding of the use of technology/devices/equipment in assessing and improving department systems and processes to achieve annual goals and maintain confidentiality.

Prioritize and perform multiple projects, meet deadlines, respond to others in a timely manner, and work both independently and as a collaborative member of the College with a high standard of integrity, ethics and intellectual honesty.

Use exceptional organizational and time management skills to complete work with accuracy and a keen attention to detail.

Ability to satisfy requirements of the College’s Risk Management Department and the college’s auto insurance provider in order to be insurable under the terms of the Colleges’ Authorized Drivers Policy and be able to drive for the college and/or drive college vehicles.


HOURS: The regular hours for this full time position are 8:00 a.m. to 5:00 p.m., Monday – Friday. Holiday, weekend and evening work hours may be required. Regular hours may vary and exceed 40 hours per week due to needs of the College. This is a 12-month position. Position may serve in the on-call rotation.


This is a regular, full-time, exempt position.

This position is benefits eligible.


Moderate (20-50 lbs.)

May be exposed to noise > 80dB TWA

May work at heights 4 - 10 ft, May need to navigate around construction sites and wear appropriate PPE.

SUPERVISORY RESPONSIBILITY: Will supervise non-exempt level staff, and external vendors.

GROOMING AND APPEARANCE: The Claremont Colleges seek to maintain a neat and professional image at all times.

BACKGROUND CHECK: The successful candidate will be required to undergo a full consumer background check. Certain positions will require the successful completion of a post-offer physical agility test. Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with requirements cited in this job description.

ADA/OSHA: This job description defines the essential or fundamental job duties of this position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title 1 of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).

DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, the College will review this job description and make changes of business necessity.

AT-WILL EMPLOYMENT: Employment with the College is “at-will” meaning that the terms of employment may be changed with or without notice, with or without cause, including, but not limited to termination, demotion, promotion, transfer, compensation, benefits, duties, and location of work. There is no agreement express or implied between the College and you for continuing or long-term employment. While the College has every hope that employment relationships will be mutually beneficial and rewarding, employees and the College retain the right to terminate the employment relationship at will, at any time, with or without cause. The President is the only person who can modify or alter the at-will employment relationship.

Claremont McKenna College hires and promotes individuals on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, genetic characteristic or information, military and veteran status, or any other characteristic protected by state or federal law.  Inquiries may be directed to the Director for Human Resources, 528 N. Mills Avenue, Claremont, California 91711-4015, (909) 621-8490.  All applicants must complete and submit an online application to be considered for an open position.

Employment is contingent upon new employee providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States, applicant's acceptability for positions requiring use of a college vehicle is contingent upon a driving record acceptable to the College's automobile liability insurance. Promotion from within is encouraged whenever qualified employees of Claremont McKenna College are available. Interested employees of the College are urged to contact the Office of Human Resources if qualified for any open position. Please do not contact departments directly.

Disability Accommodations                                                                                    

In compliance with applicable laws ensuring equal opportunities to qualified individuals with a disability, CMC will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual (applicant or employee) with a disability if the disability affects the performance of essential job functions, unless the accommodation results in an undue hardship for the College. Employment decisions are based on the merit and not an individual’s disability.               

An applicant or employee who requires an accommodation should contact the immediate supervisor and the Human Resources Office. If multiple accommodations are identified that do not pose an undue hardship for the College, the selection of an accommodation will be at CMC’s discretion. To request disability accommodation for any part of the application or hiring process, please contact Human Resources at (909) 621-8490 or [email protected] for assistance.


As one of the nation's most selective private liberal arts colleges, CMC sits among the intellectually-stimulating, socially-fulfilling, seven-college community known as The Claremont Colleges, a system modeled after England's Oxford University. Founded in 1946, CMC is the youngest of the nation's top colleges and enrolls approximately 1,200 students.

Claremont McKenna College (CMC) educates its students for thoughtful and productive lives and responsible leadership in economics, government and public affairs. CMC's strong grounding in the liberal arts, together with its emphasis on economics, government, and international relations, attracts students who approach education pragmatically and who intend to make a difference in the world. With this broad-based foundation graduates leave CMC well prepared for the challenges of the 21st century. Many go on to pursue careers in law, business, government, foreign service, international relations, public policy, museum administration, science and education, or to pursue graduate study.

The College's cutting-edge research institutes provide students unprecedented opportunities to work alongside their professors and discover how what they learn in the classroom links to life in the world behond. The world comes to Claremont McKenna through a vibrant and renowned speakers series in which world leaders, thinkers, artists and visionaries visit campus through the Marian Miner Cook Athenaeum and other public programming.

In September 2007, Robert A. Day, the Founder and Chairman of The TCW Group, Inc., pledged a $200 million personal gift to establish the Robert Day School of Economics and Finance and its unique programs. This was the largest recorded gift to a liberal arts institution, the largest gift in the field of finance and economics, and among the top 20 largest gifts ever given to a college or university. Through his generosity, the Robert Day School of Economics and Finance now offers multiple programs, including a Master of Arts in Finance degree.

While many other colleges champion either a traditional liberal arts education with emphasis on intellectual breadth, or training that stresses acquisition of technical skills, Claremont McKenna College offers a clear alternative. Instead of dividing the liberal arts and the working world into separate realms, education at Claremont McKenna is rooted in the interplay between the world of ideas and the world of events. By combining the intellectual breadth of the liberal arts with the more pragmatic concerns of public affairs, CMC helps students to gain the vision, skills, and values necessary for leadership in all sectors of society.

In addition to its dedication to teaching and learning, the College is a center for scholars who are engaged in research that can enlighten a society intent on finding solutions to its economic, political, social, and environmental problems. Ongoing research at CMC is contributing to the body of knowledge in areas such as the effects of government regulations upon the economy, toxic waste, juvenile justice, changes of enzyme systems in humans, and the ecology of desert regions.

The Research Institutes are perhaps our clearest example of the linkages forged at CMC between research, teaching and learning. Here, students serve as assistants to, and collaborators with, their teachers, co-authoring scholarly articles and presenting papers to academic bodies, corporations, political organizations and government agencies. They test theories in the public marketplace and actively seek answers to questions of broad social importance.

In recent years CMC has gained national recognition as one of the top liberal arts colleges in America. This recognition can be attributed, in part, to CMC's mission which acknowledges its obligation for service to the larger scholarly community through faculty contact with business and with government, a process that enriches both the outside world and the campus itself. Also contributing to CMC's national reputation are the accomplishments of its almost 8,000 alumni. Today, about seventy percent of CMC's graduates go on to advanced degrees at prestigious institutions, and one in eight graduates holds a position in top management.

Princeton Review Claremont McKenna College from Claremont McKenna College on Vimeo.

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