Assistant Dean of Admission

Employer
Claremont McKenna College
Location
Claremont
Closing date
Oct 21, 2021

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Administrative Jobs
Institutional & Business Affairs, Admissions & Enrollment

Job Details

Job location: Claremont


Employment Type: Full-time
Posted data: 2021-07-12
Req: REQ-3334
Equal Opportunity and Nondiscrimination Statement                                    

In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law. The College also prohibits the harassment of any employee on any of these bases.

Location:

Claremont, CA

Job Posting Title:

Assistant Dean of Admission

Job Details and Requirement:

The Assistant Dean of Admission position is responsible for supporting the College’s overall enrollment strategies through its recruitment, evaluation, and yield programs for prospective and admitted students. The position will assist in developing and cultivating an assigned recruitment territory and handling all aspects of student recruitment including, but not limited to, visiting high schools (in person and virtually), attending college fairs (in person and virtually) hosting counselor programs, managing volunteers in the area and application evaluation. The position will also play a key role in office wide programming including but not limited to, on campus information sessions, partnering with other offices to create dynamic programming, collaborating with team members on best practices in recruitment and being an active contributor in all aspects of the Admission Office. This position will have a primary focus on the following project:

  • Key contributor/member on a team that coordinates efforts to recruit students from underserved communities and strategic initiatives of the College: the CMC Opportunity Strategy, the Open Academy, The Presidential Initiative on Anti-Racism and the Black Experience in America, and the new Integrated Sciences Department.

Additional responsibilities could include one or more of the following:

  • Slate CRM development
  • Liaison with Athletics.
  • Maintaining presence on college planning websites.
  • Programming for high school counselors.
  • Coordinate class visits for prospective students.

DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

ESSENTIAL FUNCTIONS:

  • Serve as the territory manager for assigned US and international territories handling all aspects of student recruitment including, but not limited to, visiting high schools, attending college fairs, hosting counselor programs, and managing volunteers in the area. Travel up to three consecutive weeks and up to ten weeks total per year will be required to manage assigned territories and to represent the College at off-campus events, programs, and relevant conferences. (20%)
  • Special Projects – Work closely with the Director of Admission and a team of admission officers on assigned areas of responsibility - (20%)
  • Review and evaluate first-year and transfer applications per the College’s standards and policies and participate in all admission committee meetings. (20%)
  • Collaborate across departments at CMC and within the Claremont Colleges Consortium to help us achieve our goals. (5%)
  • Support on-campus recruiting efforts by leading on-campus information sessions, conducting interviews, fielding phone calls, responding to emails, welcoming walk-in visitors, answering general inquiries, and leading campus tours as necessary. (15%)
  • Support all on-campus recruitment and yield programs coordinated by the Admission Office. (10%)
  • Perform other duties as required by the Director of Admission. (10%)

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

The successful candidate will also be able to perform the following essential functions:

  • Demonstrated commitment or evidenced capacity to diversity, equity, and inclusion.
  • Take and follow directions.
  • Work cooperatively with others.
  • Receive and respond appropriately to constructive criticism.
  • Display a positive attitude.
  • Balance multiple tasks and priorities
  • Performs other essential duties and tasks specific to the position.

QUALIFICATION STANDARDS:

EDUCATION:

Bachelor’s degree or equivalent combination of education and experience is required. Master’s degree in Counseling, Higher Education Administration or Business or a related field is desirable

EXPERIENCE:

A minimum of 3 years of admission, high school counseling or other relevant higher education experience with increasing responsibility in international admission, marketing, student supervision, diversity recruitment or event management required.

LICENSES:

A valid Class C non-commercial driver’s license, reliable transportation to off-site meetings and the ability to be insured under the College’s authorized driver’s policy is required.

PHYSICAL REQUIREMENTS:

Must be able to lift up to 30lbs of boxed admission materials and/or luggage.

REQUIRED KNOWLEDGE, SKILLS, and ABILITIES: Individual must possess knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of knowledge skills and abilities.

Deploy professional skills in meetings with students, counselors, parents and other constituents, in collaboration with colleagues, to best promote the College’s strategic interests.

  • These include: effective presentation skills, customer service, phone and email etiquette
  • High level of comfort with online video platforms for virtual recruitment
  • Must understand and communicate the mission and history of the College’s liberal arts environment.
  • Demonstrate effective, accurate and clear communication with excellent verbal, written, interpersonal, reading, phone, customer service and leadership skills to supervise, facilitate, motivate and inspire a highly diverse group of student employees. Follow all written and verbal instructions, asking questions as needed for clarification of projects/tasks/duties/assignments.
  • Operate computers proficiently with basic Microsoft Office software (such as Word, Excel, Outlook) and associated professional software Slate CRM. Use assigned technology/devices/equipment to achieve annual goals and maintain confidentiality.
  • Handle all activities and highly confidential information with patience, discretion, good judgment, courtesy and tact while working with people from a wide variety of backgrounds.
  • Prioritize and perform multiple projects/tasks, meet deadlines/timelines, respond to others in a timely manner, and work both independently and as a collaborative member of the College with a high standard of integrity and ethics, in support of the College’s strategic vision and the division’s/department’s annual goals.
  • Use exceptional/strong organizational and time management skills to complete work with accuracy and a keen attention to detail.
  • Operate the College’s vehicles safely for campus-related work and meet all insurance-related requirements.

OTHER:

REQUIRED HOURS: The regular hours for this full time position are 8:00 a.m. to 5:00 p.m., Monday – Friday. Holiday, weekend and evening work hours will be required. Travel will be required. Regular hours may vary and exceed 40 hours per week due to needs of the College or division. This is a 12 month position.

CLASSIFICATION AND STATUS:

This is a regular full-time exempt position.

This is a benefits-eligible position.

PHYSICAL REQUIREMENTS:

Moderate (up to 30 lbs.)

SUPERVISORY RESPONSIBILITY:

GROOMING AND APPEARANCE: The Claremont Colleges seek to maintain a neat and professional image at all times.

BACKGROUND CHECK: The successful candidate will be required to undergo a full consumer background check. Certain positions will require the successful completion of a post-offer physical agility test. Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with requirements cited in this job description.

ADA/OSHA: This job description defines the essential or fundamental job duties of this position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title 1 of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA). Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. Duties and responsibilities can change and develop over time, accordingly the College reviews job description on a periodic basis and may make changes of business necessity.

AT-WILL EMPLOYMENT: Employment with the College is “at-will” meaning that the terms of employment may be changed with or without notice, with or without cause, including, but not limited to termination, demotion, promotion, transfer, compensation, benefits, duties, and location of work. There is no agreement express or implied between the College and you for continuing or long-term employment. While the College has every hope that employment relationships will be mutually beneficial and rewarding, employees and the College retain the right to terminate the employment relationship at will, at any time, with or without cause. The President is the only person who can modify or alter the at-will employment relationship.

Claremont McKenna College hires and promotes individuals on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, genetic characteristic or information, military and veteran status, or any other characteristic protected by state or federal law.  Inquiries may be directed to the Director for Human Resources, 528 N. Mills Avenue, Claremont, California 91711-4015, (909) 621-8490.  All applicants must complete and submit an online application to be considered for an open position.

Employment is contingent upon new employee providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States, applicant's acceptability for positions requiring use of a college vehicle is contingent upon a driving record acceptable to the College's automobile liability insurance. Promotion from within is encouraged whenever qualified employees of Claremont McKenna College are available. Interested employees of the College are urged to contact the Office of Human Resources if qualified for any open position. Please do not contact departments directly.

Disability Accommodations                                                                                    

In compliance with applicable laws ensuring equal opportunities to qualified individuals with a disability, CMC will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual (applicant or employee) with a disability if the disability affects the performance of essential job functions, unless the accommodation results in an undue hardship for the College. Employment decisions are based on the merit and not an individual’s disability.               

An applicant or employee who requires an accommodation should contact the immediate supervisor and the Human Resources Office. If multiple accommodations are identified that do not pose an undue hardship for the College, the selection of an accommodation will be at CMC’s discretion. To request disability accommodation for any part of the application or hiring process, please contact Human Resources at (909) 621-8490 or [email protected] for assistance.

Organization

As one of the nation's most selective private liberal arts colleges, CMC sits among the intellectually-stimulating, socially-fulfilling, seven-college community known as The Claremont Colleges, a system modeled after England's Oxford University. Founded in 1946, CMC is the youngest of the nation's top colleges and enrolls approximately 1,200 students.

Claremont McKenna College (CMC) educates its students for thoughtful and productive lives and responsible leadership in economics, government and public affairs. CMC's strong grounding in the liberal arts, together with its emphasis on economics, government, and international relations, attracts students who approach education pragmatically and who intend to make a difference in the world. With this broad-based foundation graduates leave CMC well prepared for the challenges of the 21st century. Many go on to pursue careers in law, business, government, foreign service, international relations, public policy, museum administration, science and education, or to pursue graduate study.

The College's cutting-edge research institutes provide students unprecedented opportunities to work alongside their professors and discover how what they learn in the classroom links to life in the world behond. The world comes to Claremont McKenna through a vibrant and renowned speakers series in which world leaders, thinkers, artists and visionaries visit campus through the Marian Miner Cook Athenaeum and other public programming.

In September 2007, Robert A. Day, the Founder and Chairman of The TCW Group, Inc., pledged a $200 million personal gift to establish the Robert Day School of Economics and Finance and its unique programs. This was the largest recorded gift to a liberal arts institution, the largest gift in the field of finance and economics, and among the top 20 largest gifts ever given to a college or university. Through his generosity, the Robert Day School of Economics and Finance now offers multiple programs, including a Master of Arts in Finance degree.

While many other colleges champion either a traditional liberal arts education with emphasis on intellectual breadth, or training that stresses acquisition of technical skills, Claremont McKenna College offers a clear alternative. Instead of dividing the liberal arts and the working world into separate realms, education at Claremont McKenna is rooted in the interplay between the world of ideas and the world of events. By combining the intellectual breadth of the liberal arts with the more pragmatic concerns of public affairs, CMC helps students to gain the vision, skills, and values necessary for leadership in all sectors of society.

In addition to its dedication to teaching and learning, the College is a center for scholars who are engaged in research that can enlighten a society intent on finding solutions to its economic, political, social, and environmental problems. Ongoing research at CMC is contributing to the body of knowledge in areas such as the effects of government regulations upon the economy, toxic waste, juvenile justice, changes of enzyme systems in humans, and the ecology of desert regions.

The Research Institutes are perhaps our clearest example of the linkages forged at CMC between research, teaching and learning. Here, students serve as assistants to, and collaborators with, their teachers, co-authoring scholarly articles and presenting papers to academic bodies, corporations, political organizations and government agencies. They test theories in the public marketplace and actively seek answers to questions of broad social importance.

In recent years CMC has gained national recognition as one of the top liberal arts colleges in America. This recognition can be attributed, in part, to CMC's mission which acknowledges its obligation for service to the larger scholarly community through faculty contact with business and with government, a process that enriches both the outside world and the campus itself. Also contributing to CMC's national reputation are the accomplishments of its almost 8,000 alumni. Today, about seventy percent of CMC's graduates go on to advanced degrees at prestigious institutions, and one in eight graduates holds a position in top management.

Princeton Review Claremont McKenna College from Claremont McKenna College on Vimeo.

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