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Research and Grants Specialist

University of Colorado Anschutz Medical Campus
Denver, CO

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Administrative Jobs
Academic Affairs, Research Staff & Technicians, Sponsored Programs, Grants & Contracts
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University of Colorado | CU Anschutz Medical Campus

School of Medicine/Department of Medicine/Division of Hematology

Research Services Senior Professional (job code 2487)

Research and Grants Specialist

Position #00785410 – Requisition #22066

* Applications are accepted electronically ONLY at *

*This position is only accepting applications for current University of Colorado employees*

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Department of Medicine, Division of Hematology has an opening for a full-time University Staff (unclassified) Research and Grants Specialist to manage our research portfolio.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

Position Emphasis:

The Department of Medicine, Division of Hematology, seeks a Research and Grants Specialist at the Anschutz Medical Campus in Aurora CO. The Division of Hematology Research and Grants Specialist is responsible for high-level research-related tasks and will oversee grant management, inventory, procurement, and laboratory support.

Research Services Senior Professional:

Senior Professionals are responsible for exercising discretion, analytical skill, personal accountability, and responsibility in a wide range of areas including academic, administrative, managerial, and student services functions. Work involves creating, integrating, applying, and sharing knowledge directly related to a professional field.  Work is performed fully independently.

Examples of Work Performed:

  • Manages the operational needs of the Division’s research programs
  • Coordinates the Divisions Research meetings for research and administrative priorities.
  • Records, transcribes, and distributes meeting minutes in a timely manner.
  • Develops monthly reports and analyzes Departmental research productivity, research funding and, new contracts
  • Implement and manage Using available tools (A2E), create reports to improve current reporting processes, including grant analysis.
  • research productivity metrics for faculty and Division
  • Manages internal and external communication/dissemination of activities for research including website updates and social media postings to Communication Specialist
  • Manages Divisions grant process from initiation to completion
  • Research Pre-Award Grant Support Activities
  • Develops proposal budgets and routing documents in partnership with the Principal Investigators
  • Creates proposal in InfoEd system and submits for internal review and approval.
  • After reviewing Office of Grants and Contracts markup, edits proposals, and gathers final documents from Principal Investigator. Ensures adherence to internal and funding agency guidelines.
  • Submits final proposal to the Office of Grants and Contracts (OGC) for submission to sponsor no later than internal OGC deadline.
  • Responsible for the coordination of all follow-up responses to the proposal and requests for action in the ERA commons (e.g. Just-In-Time, Conflict of Interest, Statements of Appointments, Final Invention Statement).
  • Prepares sponsor and institutional forms prior to submission deadlines, including assurance numbers, internal and external budgets, F&A calculations, compliance documentation, sub-recipient agreements for subcontracts, scope of work documents, and budget justifications.
  • Coordinates the transfer of sponsored projects when a PI transfers to the University of Colorado.
  • Research Post-Award Grant Support Activities
  • Complete Post-Award Checklist
  • Transitions funded projects from pre- to post-award in an organized and collaborative process.
  • Work collaboratively with the Office of Grants and Contracts (OGC) and the setup team to ensure the award setup accurately reflects the terms and conditions of the award as well as anticipated spending; request appropriate rebudgeting from OGC and/or sponsor when required.
  • Monitor and follow-up on expiring grants and contracts to ensure renewals/amendments are in place or pre-award accounts are established in time to prevent salaries from hitting the finance suspense account
  • Review all grant, foundation, and divisional fund expenditures to ensure that division researchers adhere to institutional policies and procedures, as well as to all applicable federal, state, and sponsor rules and regulations Process progress reports, including working with Principal Investigators to prepare and submit progress reports (RPPR's) as required by project sponsorsAssists with overseeing progress report deadlines. Reminds faculty of progress report deadlines, instructions, and processes. Prepares materials for non-competing renewals in OGC’s platform (currently Formstack) and ensures timely submission.Every month, meet with Division Administrator and Finance/Accounting Principal Professional to review all grant expenditures to ensure that Division researchers adhere to institutional policies and procedures and all applicable federal, state, and sponsor rules and regulations.Based on the meeting – will serve as backup to Finance/Accounting Principal Professional for Journal Entries, Funding Distributions, and or Payroll and Expense Transfers. 
  • Assist the Finance/Accounting Principal Professional with managing gift accounts, including setting up, closures, and maintenance of accounts. Ensure gift accounts are linked to individual ST and review financials through CU Foundation and PS to ensure sufficient funds are available and that spending adheres to the sponsor's guidelines.
  • Oversee research Confidentiality Agreements and Material Transfer Agreement submissions, working closely with Principal Investigators and OGC for CDAs and MTAs and research contracts with industry sponsors (this does not include contracts for the Hematology Clinical Trials Unit)Manage division med-legal contractsPO/SPO administration for division research laboratory'sServe as an advisor to division research laboratory staff for procurement, Complete documentation for large equipment purchases (over $10,000)Review laboratory expenditures for compliance with University policiesProcess division research laboratory procurement requests and contract routing; being the liaison between 3rd party vendors and the Procurement Service CenterServe as department research fixed asset contact; conducting annual inventory, updating equipment lists in the database provided by finance and annual Webspace submissionProcess division research laboratory MOU's at the request of Division Administrator or Division ChairServe as division research laboratory liaison for SAM, SOM Planning and Facilities, CU Anschutz Facilities and Financial Services Asset Management    Additional duties as assigned by Division Administrator.This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

    Salary and Benefits:

    The salary range (or hiring range) for this position has been established at $49,368 - $66,153.  

    The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

    The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

    This position is not eligible for overtime compensation.

    Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.


    Total Compensation Calculator:

    Diversity and Equity:

    The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected].

    The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

    The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

    Minimum Qualifications:

    • A bachelor’s degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, research, communications, marketing, business administration, business, or other closely related field.
    • Three (3) years of professional-level experience in sponsored project administration.
    Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis, but not for the specific experience.

    Required: Applicants must meet minimum qualifications at the time of hire.

    PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

    Preferred Qualifications:

    • Experience working in a healthcare environment
    • Three (3) years of grant experience at an institution of higher learning
    • Experience with University of Colorado finance systems (i.e., Concur, Marketplace)
    • Clinical, laboratory, or research experience
    • Contracts experience
    • One (1) program and/or project management experience.

    Job Category: Research Services
    Primary Location: Aurora
    Schedule: Full-time
    Posting Date: Jul 14, 2021
    Unposting Date: Ongoing
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