Payroll Manager

Employer
University of Colorado Anschutz Medical Campus
Location
Denver, CO
Closing date
Oct 22, 2021

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Administrative Jobs
Institutional & Business Affairs, Business & Financial Management

Job Details

Description
University of Colorado | CU Anschutz Medical Campus

School of Medicine, Department of Community Practice Medicine

Finance and Accounting Program Manager, Payroll Manager

Position # 00786082 – Requisition #22041

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Department of Community Practice Medicine has an opening for a full-time University Staff (unclassified) Finance and Accounting Program Manager, Payroll Manager position.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

(NOTE: Career family definition, level definition and position emphasis in the job description above will be included in posting here.)

Nature of Work:

The Payroll Manager is responsible for managing and coordinating all payroll activities.  Processing payroll, preparing payroll entry, payroll tax reporting and employee payments.  S/he must be able to maintain and manage all records to support payroll functions and transactions including salary changes, deduction changes, tax updates, rate adjustments, filings, and all regulatory and compliance requirements.  This position requires excellent knowledge of organizational payroll policy, government regulations and wage/tax requirements.  The Payroll Manager will partner with all levels of management in implementing and driving strategic programs and initiatives.   The Payroll Manager will maintain, verify, and reconcile payroll records for approximately 450 employees while providing excellent support and customer service related to the day-to-day operations within Community Practice payroll.

Essential Duties:

Job duties and responsibilities include, but are not limited to, the following:

  • Processes payroll for all hourly and salaried Community Practice employees via UKG (Kronos Workforce Management) and Human Capital Management (HCM) service models, reviews payroll paperwork for new and current employees and checks employee information in the payroll system for accuracy
  • Partners with the management, department leads, and other key internal customers to develop accurate payroll reporting and analysis, including the development of payroll audit reports
  • Supports development, comprehensive review, and balancing of payroll including variance analysis and explanations for each payroll cycle
  • Reviews payroll exception reports and escalates issues to leadership
  • Identifies important opportunities and risks related to payroll practices
  • Participates in special projects and provides/assists/leads actionable recommendations for payroll improvements and accounting processes; thoughtfully evaluates new innovations against the organization’s capabilities, and makes recommendations to leadership on those systems and process improvements that prove beneficial to the organization
  • Continuously reviews and enhances internal controls; facilitates internal and external audits
  • Analyzes and tests the accuracy of changes to the payroll system for wages, salaries, deductions, account distributions, personnel, and salary administration data entered by clinics
  • Provides stellar and effective customer service to internal and external customers
  • Maintains current knowledge of overall organizational operations and policies; supports the development and/or recommends new or revised procedures for improving overall efficiencies in the payroll department(s)
  • Ensures that all internal policies and procedures are followed with regard to payroll processes, wage increases, commission/bonus calculation and other types of compensation changes
  • Responsible for handling and protecting highly confidential materials on a regular basis and upholds the strictest confidentiality standards
  • Monitors all payroll related changes (i.e. 401K, Dental, Medical, Tax, etc.) to employee information on the main CU payroll system and ensures payroll tax information is properly set up for each monthly payroll cycle; ensures alignment with overarching CU payroll systems
  • Maintains employee vacation and sick time (KPTO) accruals in both Workforce Now programs ensuring established guidelines are followed
  • Oversees/reviews/inputs any incoming garnishments, tax levies, or support orders for all affected employees; responsible for responding to all agencies and completing the appropriate paperwork thereof
  • Oversees/reviews/inputs incentive payrolls, special payrolls, and pay-related adjustments and updates such as pro-rations, retroactive payrolls, stop payments, off-cycle payments and voids as scheduled and requested
  • Adheres to the strict confidentiality of payroll records, pay rate information and other wage related employee issues
  • Ensures the process and distribution of W2 information to all active and inactive employees is done within the required period of time as governed by law
  • Stays abreast and aware of new laws and regulations regarding payroll and/or tax related issues
  • Monitors and takes corrective action as required regarding state and federal tax accounts
  • Must have working knowledge of Kronos Workforce systems; HCM highly recommended. Maintains payroll/timekeeping systems and audit/reconciliation of results
  • Responsible for review of time entries and following up on needed corrections
  • Assist with researching and resolving employee/manager questions or concerns related to his/her paycheck; refers employees to appropriate personnel as needed (i.e. HR, benefits, compensation, etc.)
  • Establishes priorities for the completion of projects; consults with leadership to ensure priorities are in alignment with organizational goals
  • Collaborates with OIT to oversee maintenance, modifications, and upgrades to the payroll system; serves as a subject matter expert (SME) in matter involving program changes
  • Responsible for maintenance of Kronos system, audits of time and schedules, escalations, of administration problems or errors, oversight of approvals
  • Assists with onboarding and off-boarding processes of payroll employees
  • Assists with development of Kronos training materials and works with operations team to onboard/train new employees with timekeeping system
Additional Responsibilities:

  • Demonstrates responsibility and accountability for payroll practices; demonstrates continued growth and self-evaluation
  • Maintains professional appearance and conduct at all times
  • Adheres to employer work practices, policies and procedures, including office and state protocols
  • Establishes and maintains effective working relationships with leadership, physicians, staff, and other colleagues
  • Effectively copes with faced-paced environment and typical job stressors
  • Documents work processes as required; assists in development and maintenance of payroll handbook
  • Performs other payroll and managerial duties as assigned
Required Skills:

  • Excellent decision making, problem solving, and analytical skills; must possess superior analytical abilities in identifying issues and driving solutions to completion
  • Strong organizational and personal skills; must have strong work ethic and maintain professional demeanor
  • Strong communication skills, both written and verbal; must be able to effectively communicate at all levels and to maintain a positive attitude, through calm courteous demeanor
  • Strong understanding of federal/state payroll regulations and proper taxation of employer paid benefits
  • Must possess superior analytical abilities, including the ability to identify issues, problems, and solutions
  • Ability to work quickly – individually and as part of a team
  • Ability to read, analyze, and interpret policies, documents, and regulations
  • Ability to complete various types of projects
  • Ability to multi-task while maintaining quality control standards
  • Ability to identify problems and recommend solutions
  • Must be detail-orientated and maintain excellent organizational skills
  • Must be tech savvy (ability to understand, apply, and benefit from technology)
Other Required Skills:

  • Ability to work within large, complex healthcare systems
  • Ability to keyboard/type, write legibly, and accurately record information
  • Ability to manage time and work tasks
  • Ability to finish tasks in a timely manner
  • Ability to follow oral and written instructions and established procedures
  • Ability to adhere to all policies and procedures, including but not limited to standards for safety, attendance, punctuality, and personal appearance.
Internal Contacts:

  • Staff
  • Management
  • Business Office
  • Clinical Departments
External Contacts:

  • Vendors
  • Regulatory Agencies
 

 

Physical Requirements & Working Conditions:

The physical demands, work environment factors and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Frequency:

  • N= Not at all
  • R= Rarely:  Less than once an hour
  • O= Occasional:  1-4 times/hour or up to 1/3 of the shift
  • F= Frequent:  5-12 times/hour or up to 2/3 of the shift
  • C= Constant:  More than 2/3 of the shift
Activity

Frequency

Activity

Frequency

Stand

F

Push or pull with hands/arms

O

Walk

F

Lift hands above head

O

Walk on uneven &/or slippery surfaces

O

Climb or balance

O

Sit

C

Stoop, kneel, crouch, crawl, bend

O

Use of hands

C

Climb stairs

R

Forceful grip w/ hands

F

Talk

F

Reach w/ arms

F

Hear

C

Lifting up to 10 lbs

F

Work in outdoor weather conditions

N

Lifting up to 25 lbs

O

Awkward postures

R

Lifting up to 50 lbs

O

Close vision (20” or less)

C

Communicate

F

Distance vision (20’+)

C

Interpersonal skills

C

Peripheral vision

C

Ability to adjust focus

C

Depth perception

C

Work in a loud environment

O

 

 

  • Position may require the ability to work in multiples spaces (on and off site)
This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Salary and Benefits:

The salary range (or hiring range) for this position has been established at $57,502 to $77,053.  

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected].

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.



Qualifications
Minimum Qualifications:

  • Bachelor’s degree in Business, Accounting, Finance, Human Resources or equivalent (and proven) work experience in a payroll, finance-related field. 
  • 5+ years administration/functional payroll experience
  • Experience in Kronos Workforce Central or Workforce Dimensions
  • Experience in Oracle HCM
Required: Applicants must meet minimum qualifications at the time of hire.

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Preferred Qualifications:

  • Additional payroll or accounting certification/specialization, such as Certified Payroll Professional (CPP) certification.
  • 7-10+ years administration/functional payroll/HRIS experience
  • Medical office / hospital payroll experience
  • Bilingual, Spanish-speaking
  • Strong and broad understanding of wage/labor laws and state/local payroll tax requirements
  • High proficiency in MS Excel Spreadsheets and functionality (V-Lookups, Pivot Tables, etc.)
  • Strong MS Office skills:  Excel, Word, Outlook, Power Point
  • Ability to learn new computer applications


Job Category: Finance and Accounting
Primary Location: Aurora
Schedule: Full-time
Posting Date: Jul 13, 2021
Unposting Date: Ongoing

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